Regular Council Meeting

That a motion to hear Margaret Clayton, on behalf of LACAC Heritage Whitby, Corporate Services/Planning Joint Report, PL 2-11, Heritage Property Tax Reduction Program be approved.

That CORR 1-11 being correspondence dated September 12, 2010 from John Hagopian, 315 – 534 Mary Street East, requesting the Town of Whitby consider enacting a motor vehicle anti-idling by-law be

That CORR 2-11 being correspondence received September 29, 2010 regarding the consideration of a 4-way stop at the corner of Hickory Street and Mary Street be received and

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JANUARY 17, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING That CORR 3-11 being correspondence dated December 9, 2010 from MPAC regarding the 2010 Enumeration Update be

That Report No. 1 of the Planning & Development Committee dated January 4, 2011, be adopted, save and except Item 4.2.

1. That Planning Report No. PL 2-11 regarding the Heritage Property Tax Reduction Program dated January 4, 2011, be received as information; 2. That Council amend By-law No. 5642-05 being a By-law to Establish a Program to Provide Tax Reductions or Refunds in Respect of Eligible Heritage Properties under the provision of MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JANUARY 17, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING Section 365.2 of the Municipal Act, 2001 to provide a 40% rebate to qualifying participants and remove the requirement of replacement insurance and be made retroactive to January 1st 2010; 3. That a copy of this report be sent to the Minister of Finance, Ministry of Culture and CEO of Financial Regulating Services and that the Clerk be instructed to provide appropriate wording for Council’s consideration of a resolution to AMO outlining concerns surrounding guaranteed replacement costs insurance for designated properties and that a letter be drafted to the Premier and the agency and the appropriate ministers in support of Council’s position on replacement insurance; 4. That a copy of this by-law and report be sent to the Clerk at the Region of Durham requesting that they pass a by-law to match this tax reduction program; and, 5. That a copy of this by-law and report be sent to the Clerks of other municipalities in the Region of Durham.

That Report No. 1 of the Operations Committee dated January 10, 2011, be adopted, save and except Items 4.8, 4.9, 4.16, 4.19, 4.20.

That Corporate Services Report CS 2-11 be received for information.

1. That the Town of Whitby accept the highest scoring proposal of Brook McIlroy Inc. in the amount of $109,150 plus applicable taxes for the Waterfront Parks and Open Space Master Plan; 2. That the total estimated project cost for the Town of Whitby in the amount of $114,571.04 be approved; and 3. That the Mayor and Clerk be authorized to execute the necessary contract documents.

1. That the Town of Whitby accept the highest scoring proposal of Cole Engineering in the amount of $55,880 (plus applicable taxes) MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JANUARY 17, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING for the development of a Stormwater Management Facility Needs Study; 2. That the total estimated project cost, including the additional software license and the material (toxicity) testing, for the Town of Whitby in the amount of $79,759.48 be approved; and, 3. That the Mayor and Clerk be authorized to execute the necessary contract documents.

1. That Public Works Report PW 05-11 be received as information; 2. That the Region of Durham be requested to develop a financial plan that addresses their long standing backlog of major improvements to Regional Roads; 3. That the Region of Durham be requested to widen Thickson Road between Rossland Road and Taunton Road in 2011; 4. That the Region of Durham be requested to complete the detailed design work and preparation of tender documents for widening Brock Street between Rossland Road and Taunton Road in 2011 and complete construction in 2012; and, 5. That the Region of Durham be requested to include construction of the Regional Road improvement projects identified in Attachment A in their 2011 to 2015 Road Program with the following as being the highest priority i. Thickson Road Widening (Rossland Road to Taunton Road) and intersection improvements at Victoria Street and Consumers Drive ii. Brock Street Widening (Rossland Road to Taunton Road) iii. Victoria Street Widening (Lake Ridge Road to Seaboard Gate) MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JANUARY 17, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING iv. Winchester Road Upgrading/Widening (Baldwin Street to Garrard Road) v. Henry Street Upgrading/Urbanization (Dundas Street to Highway 401) vi. Rossland Road Realignment/Centre Turn (Brock Street to Garden Street).

That Public Works Report 07-11 be received as information.

That Council appoint the following persons to the boards and committees until November 30, 2014 or until a successor is appointed: 8.1 Regional Appointments i) Land Division Committee John Dolstra ii) Durham Environmental Advisory Committee (DEAC) Andy Barrington iii) Durham Trail Coordinating Committee Nancy Ann Moscher Councillor Michael Emm 8.2 Appointments to Advisory Boards and Committees i) Accessibility Advisory Committee Lisa Binns Gregory Fiet James Lawrie Pamela McPherson Barbara Sheffield ii) Committee of Adjustment Scott Haslam Daniel McCarroll Bonita O’Carroll Mark Tolmie John Visser iii) Downtown Brooklin Development Steering Committee Daniel Acre MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JANUARY 17, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING Richard Barnes Frederick Haggerty Matthew Hanley Larry Jeffreys Paul Jones Robin Mason Kyle Paterson Donald Wick iv) Downtown Whitby Development Steering Committee Yvonne Chornobay Kimberly Copetti Dianne Gallo Evelyn Heaver Claude Lavoie Josie Naterer Paul Rolland Ian Ross John Stafford John Vickery Lynn Winterstein v) Groveside Cemetery Board William Batty Neal Grandy Paul Jones vi) LACAC Heritage Whitby John Ecker Steve Gusterson Sue Pitchforth vii) Whitby County Town Carnival Committee Jim McGrorey Elsie Myette Paul Rolland Dave Sansom

That Council appoint the following persons to the boards and committees until November 30, 2014 or until a successor is appointed: v) Durham Transit Advisory Committee Alex Povolotski

That Council appoint the following persons to the boards and committees until November 30, 2014 or until a successor is appointed: viii) Whitby Public Library Board Jane Hilton Barry Hum Claude Lavoie Elizabeth O’Brien Sue Pitchforth Eva Reti Gary Rose John Stafford

That leave be granted to introduce the following motion.

That the Director of Public Works be given the authority to move forward in the process with the Ministry of Transportation and the Region of Durham to update the population signs to reflect current numbers.

That the meeting be adjourned.