Regular Council Meeting

That the presentation by Central East LHIN (Local Health Integration Network) be permitted to extend beyond the 10 minute limit.

That CORR 11-11, being a Request for Proclamation: Spina Bifida and Hydrocephalus Awareness Month – June 2011, be endorsed.

That Report No. 6 of the Planning & Development Committee dated April 26, 2011, be adopted, save and except Items 4.2, 4.3, 4.4 and 4.5.

COUNCIL DECISION: 1. That Planning Report Item No. PL 24-11, regarding the Town of Whitby’s participation in Earth Hour on March 26, 2011 be received as information; and, 2. That a copy of this report be forwarded to the Durham District School Board, the Durham Catholic School Board, Whitby Hydro, the Library Board and the Station Gallery.

COUNCIL DECISION: 1. That Planning Report PL 25-11 be received as information; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MAY 9, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 2. That the Brooklin Downtown Development Steering Committee (BDDSC) Annual Report 2010 dated November, 2010, be received as information; 3. That Council endorse the Staff recommendations set out in Planning Report PL 25-11; and 4. That a copy of Council’s decision together with a copy of Planning Report PL 25-11 be forwarded to the Brooklin Downtown Development Steering Committee (BDDSC).

COUNCIL DECISION: 1. That Planning Report PL 26-11 be received as information; 2. That the Downtown Whitby Development Steering Committee (DWDSC) Annual Report dated January 10, 2011, be received as information; 3. That Council endorse the Staff recommendations set out in Planning Report Item PL 26-11; and 4. That a copy of Council’s decision together with a copy of Planning Report PL 26-11 be forwarded to the Downtown Whitby Development Steering Committee (DWDSC).

COUNCIL DECISION: 1. That Council approve the Application for Site Plan Approval (SP- 03-11) for the reasons outlined in Planning Report PL 27-11; 2. That Council waive the requirement for a Site Plan Agreement and that the conditions contained in Section 7C - Planning Conditions of Planning Report PL 27-11 be addressed through the Building Permit application; and, 3. That Council request the Alcohol and Gaming Commission of Ontario to impose conditions for the liquor licence for the outdoor patio as follows:  hours of operation on Monday through Saturday be restricted to until 11:00 p.m. and until 9:00 p.m. on Sunday;  that there be no servery/cookery on the patio; and  further, that no music be provided in the outdoor patio area.

That Report No. 6 of the Operations Committee dated May 2, 2011, be adopted, save and except Items 4.1, 4.2, 4.3, 4.6, 4.11, 4.13 and 4.14.

COUNCIL DECISION: 1. That the request by Rotary Club of Whitby Sunrise to make a donation of outdoor fitness equipment at Kiwanis Heydenshore Park be approved subject to the conditions and comments contained in Community and Marketing Services Report CMS 24- 11; 2. That the Town of Whitby contribute $30,000 to the project and that it be funded from the Parks Reserve fund for the installation of the fitness equipment, the preparation of the area and the base and pathway connections; 3. That the project proceed when the Rotary Club of Whitby Sunrise contribution has been confirmed; and, 4. That the installation of the outdoor fitness equipment in Kiwanis Heydenshore Park be located as illustrated on Attachment No. 3 to Community and Marketing Services Report CMS 24-11.

COUNCIL DECISION: 1. That Community and Marketing Services Department Report No. CMS 25-11 pertaining to the Community Connection program be MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MAY 9, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING received as information; 2. That Council approve and appoint the individuals on the Community Connection Executive Board, identified in Attachment No. 1, as a Committee of Council for a term ending May 31, 2012 or until a successor is appointed; 3. That the Terms of Reference for the Community Connection Committee of Council be approved; 4. That Council approve the establishment of a Community Connection program at the Whitby Shores Public School, to replace the Palmerston Public School site which will be permanently closed by the Durham District School Board in July 2011; and, 5. That Council authorize the Mayor and Clerk to sign a memorandum of agreement between the Town of Whitby and the Durham District School Board to operate a Community Connection site at Whitby Shores Public School.

COUNCIL DECISION: That Council adopt the proposed policy regarding the loan and donation of public art as outlined in Community and Marketing Services Department Report CMS 26-11.

That Council adopt the proposed policy and further, that Administration report back on Council’s role within the policy regarding the loan and donation of public art as outlined in Community and Marketing Services Department Report CMS 26-11.

COUNCIL DECISION: 1. That the Town of Whitby accept the low tender of Eagleson Construction in the amount of $744,862.06 (excluding taxes) for the reconstruction of St. John Street from Henry Street to Brock Street South, subject to approval from The Regional Municipality of Durham for their portion in the amount of $323,927.84 for watermain and sanitary sewer replacement works; 2. That the total estimated project cost for the Town of Whitby’s portion of the road reconstruction in the amount of $669,000.00 be approved; and 3. That the Mayor and Clerk be authorized to execute the contract documents.

COUNCIL DECISION: That Council authorize the Supervisor of Revenue and the Assessment Review Officer to file a Notice of Complaint, on behalf of the Town of Whitby, for the assessment values on certain properties within the Town of Whitby, as set out in Corporate Services Report, Item 38-11.

COUNCIL DECISION: 1. That staff be directed to prepare an updated Development Charge By-law and Background Study; 2. That the economic consulting firm Watson & Associates Economists Ltd be engaged to prepare the Development Charge Background Study that will result in the update of the Development Charges By-law; and 3. That staff report back on the proposed schedule and timing of the Development Charge Background Study project.

COUNCIL DECISION: 1. That Council endorse a one year pilot Smart Commute – Employee Carpooling Program for Town employees at the Municipal Building and authorize staff to: i) Establish an Employer Group on the Carpool Zone website to assist employees in finding ride matches with Town of Whitby co-workers and/or staff from other member employers. ii) That Town staff continue to work with Regional staff to investigate the possibility/details of providing guaranteed preferred parking spaces (and car tags) for carpools. iii) Establish an Emergency Ride Home program for participating employees; 2. That staff report back in on year on the results of the test pilot program and any associated recommendations; and 3. That a copy of Public Works Report PW 06-11 be forwarded to the Region of Durham.

That Report No. 3 of the Management Committee dated April 21, 2011, be adopted.

COUNCIL DECISION: 1. That the joint Community and Marketing Services and Planning Departments Report CMS 30-11 be received as information; 2. That the Town of Whitby not make an application to the artsVest - Business for the Arts program in 2011 due to the compressed timetable to coordinate an application necessitating the support and involvement of the community’s cultural and business organizations; 3. That Council authorize Staff to make an application to the Ministry of Tourism and Culture Creative Communities Prosperity Fund to MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MAY 9, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING retain a consultant to undertake a Cultural Assets Mapping Project, consistent with the strategies contained in the Council approved Economic Development Strategy – Building our Economic Future; 4. That Council authorize Staff to make an application to the Ministry of Tourism and Culture Creative Communities Prosperity Fund to retain a heritage planning consultant to complete a Heritage Conservation District Study and Plan for Downtown Whitby; and, 5. That Staff report back to Council, subject to the applications being successful for grant funding, outlining the implementation and communication strategies and work plans for the projects.

That Council go In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6125-08, in that the matters to be discussed relate to a proposed or pending acquisition or disposition of the land by the municipality.

That Council rise and recess from the in camera session.

That the meeting be adjourned.