Regular Council Meeting

That the Rules of Procedure be suspended in order to hear a presentation regarding an update from the Whitby Hospital Task Force and Lakeridge Health. MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, DECEMBER 12, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING

That the Rules of Procedure be suspended in order that the presentation be extended beyond the allowed ten minute allotment.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, DECEMBER 12, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING That leave be granted to introduce a motion related to the Whitby Hospital Task Force and Lakeridge Health Services.

Be it resolved that the Town of Whitby hereby supports the development of a new hospital in Whitby that replaces the current one located at 300 Gordon Street and delivers specialized complex continuing care and rehabilitation services for the people of Durham Region.

That Items 4.1 to 4.7 of Report No. 12 of the Planning & Development Committee dated November 28, 2011, be adopted, save and except Item 3.1.

COUNCIL DECISION: 1. That Council approve amendments to Zoning By-laws 2585, 1784 and 5581-05 in general accordance with the recommendations set out in Report Nos. PL 67-11 and PL 44-11 in order to introduce updated parking standards and provisions; 2. That the dimensions of space within single car private garages be changed to 5.4 m which would equal a total length of 6.2 m to provide unobstructed parking length; and 3. That appropriate amendments to Zoning By-laws 2585, 1784 and 5581-05 be brought forward for approval by Council.

That Items 2.1 and 4.1 to 4.17, inclusive, of Report No. 13 of the Operations Committee dated December 5, 2011, be adopted, save and except Items 4.1, 4.4, 4.6, 4.7 and 4.15.

COUNCIL DECISION: 1. That Community and Marketing Services Report CMS 53-11 regarding Special Events be received as information; 2. That Council approve in principle the Community and Marketing Services Department proposed Special Events 2012 Activity Calendar and the continuation of the special events as outlined in the report; 3. That subject to Council approval of the proposed Special Events 2012 Activity Calendar, that the Harbour Days event be organized by an appointed Committee of Council and that Staff report back on the Committee’s Terms of Reference; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, DECEMBER 12, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 4. That Whitby’s Great Little Duck Race be deleted from the Town of Whitby Special Event Policy and that future requests from community organizations to host the event be considered; and, 5. That the Special Events 2012 Activity Calendar be

COUNCIL DECISION: 1. That Council approve the proposed user fees and increases presented in Community and Marketing Services Department Report CMS 66-11 and as outlined in Attachment No. 1 - CMS Program and Service Fees and Port Whitby Marina Fees; Attachment No. 2 - Sports Fields and Arena/Ice Floor Rental Fees; and Attachment No. 3 - 2013 Banquet Hall and Facility Rental Fees; 2. That the effective periods for the proposed user fees be approved as follows:  CMS Program and Service Fees April 1, 2012 to March 31, 2013  Port Whitby Marina Fees February 16, 2012 to February 15, 2013  Sports Fields and Arena Ice/Floor Rental Fees April 1, 2012 to March 31, 2013  2013 Banquet Hall and Facility Rental Fees April 1, 2013 to March 31, 2014 3. That Council repeal Schedule 1 to By-laws 6426-11 (CMS Program and Service Fees, CMS 3-11), By-law 6442-11 (Facility and Hall MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, DECEMBER 12, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING Rentals, CMS 9-11) and By-law 6457-11 (Ice and Floor Rental, CMS 17-11); and, 4. That Council authorize the Clerk to bring forward a new by-law for Council approval to implement the proposed new user fees as outlined in the Departmental report.

COUNCIL DECISION: 1. That the Community Engagement Communication Tools to enhance resident awareness and participation in municipal projects or tasks identified in the Attachment to Community and Marketing Services Department Report CMS 68-11 be received for information; 2. That staff initiate a comprehensive review of the various corporate communication vehicles to maximize the resources provided to the public; and 3. That staff report back on the creation of an Advisory Committee on civic engagement on how to bring the Town and its citizens together.

COUNCIL DECISION: 1. That Report CS 89-11 of the Commissioner of Corporate Services/Treasurer be received; 2. That Council authorize the Town Clerk to initiate the process outlined in the Municipal Act with respect to the intent to consider: a) a by-law designating a Business Improvement Area (BIA) as outlined in Attachment #1 to this report; and, b) a by-law with a minimum annual BIA charge of $500.00 per business property. MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, DECEMBER 12, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 3. That the Town Clerk report back to Council as to any objections received and advise whether Council can proceed with the designation in accordance with the provisions of the Municipal Act.

COUNCIL DECISION: That the matter of installing a plaque commemorating fallen soldiers on the Highway of Heroes Bridge, Highway 12 South, be

That Council go In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6125-08 for the purpose of dealing with matters that relate to personal matters about an identifiable individual, including municipal or local board employees and litigation or potential litigation, including matters before administrative tribunals affecting the municipality.

That Council rise and recess.

COUNCIL DECISION: 1. That Report CS 90-11 of the Commissioner of Corporate Services/Treasurer be received; 2. That Council authorize the purchase of iCompass Technologies, Meeting Management Solution module at a cost of $24,950, to be funded from the Long Term Capital Reserve Fund; and, 3. That the Mayor and the Town Clerk be authorized to sign the Amendment to Service Agreement with iCompass Technologies Inc.

That Council appoint the following persons to the boards and committees noted for the term noted or until a successor is appointed: Appointments to Advisory Boards and Committees i) Accessibility Advisory Committee Susan Berzins for a term ending November 30, 2013 Esther Moore for a term ending November 30, 2012 Amanda Murray for a term ending November 30, 2012 Richard Turner for a term ending November 30, 2013 Kalpna Sheth for a term ending November 30, 2013 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, DECEMBER 12, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING ii) Groveside Cemetery Board Horace Everett for a term ending November 30, 2014 John Hill for a term ending November 30, 2014 iii) LACAC Heritage Whitby James Brown for a term ending November 30, 2014 Margaret Clayton for a term ending November 30, 2014 Rita Edgell for a term ending November 30, 2014

That the meeting be adjourned.