Regular Council Meeting

That the minutes be adopted.

That the proclamation for National Victims of Crime Awareness Week - April 19 - 25, 2015, be endorsed.

1. That Council approve the Site Plan Application (SP-15-14) subject to the conditions of approval as set out in Section 8.0 of Planning Report PL 31-15; and, 2. That the Mayor and Clerk be authorized to execute the Site Plan Agreement.

That Council receive as information the Whitby Sustainability Advisory Committee 2014 Annual Report. Page 3 of 21 Regular Council Minutes April 20, 2015 - 7:00 PM

1. That Council approve the Zoning By-law Amendment application (Z- 06-15) as submitted by Landerson Investments Ltd. for the extension of a temporary use by-law at 3145 Garden Street for a personal service use (hair salon), for an additional period of three (3) years; and, 2. That an amending by-law be brought forward for Council’s approval.

1. That Planning and Development Report PL 20-15 be received; 2. That the site plan approval manual for lands within the Oak Ridges Moraine and Environmentally Sensitive/Hazard Land areas be posted on the Town website for information and use by all applicants, developers and consultants. (Refer to Attachment #2); 3. That Site Plan Control By-law 5846-06 be amended to authorize the Commissioner of Planning to approve site plan applications in the Oak Ridges Moraine and Environmentally Sensitive/Hazard Land areas for farm buildings, single family dwellings and related accessory buildings; and, 4. That the Clerk bring forward a by-law to delegate the Commissioner of Planning the authority to execute site plan agreements within the Page 4 of 21 Regular Council Minutes April 20, 2015 - 7:00 PM Oak Ridges Moraine and for Environmentally Sensitive/Hazard Land areas.

That Council approve the locations of the refreshment vehicles at Rotary Sunrise Park, Kiwanis Heydenshore Park and Victoria Fields as outlined in Community and Marketing Services Department Report CMS 16-15.

That Council approve the Public Works Department hosting an Open House on May 21, 2015 from 9:00 am to 8:00 pm to celebrate National Public Works Week.

1. That Council approve the sole source purchase of an Evapco Condenser from CIMCO Refrigeration for the replacement of the existing condenser at the north refrigeration plant at Iroquois Park Sports Centre; and, 2. That the estimated project cost of $99,000 be approved.

1. That Council receive as information Community and Marketing Services Report CMS 18-15 pertaining to the Youth Council’s 2015 Youth Events; and, 2. That Council authorize the Parks and Recreation Division to reapply to Play Works for the Youth Friendly Community Designation which expires at the end of 2015.

1. That Community and Marketing Services Report CMS 19-15 regarding the Town of Whitby’s Subsidization Programs be received as information; 2. That Council be advised that the Town of Whitby was successful in receiving funding to offer the Summer Playground Program and the PPAKids Summer Camp Program for 2015; 3. That Council approve a one year project with Durham Children’s Aid Foundation to increase the number of Whitby children who can attend summer camp as outlined in the staff report; and, 4. That Council extend an invitation to Canadian Tire Jumpstart, CAPREIT and Community Connection to attend a future Council meeting to extend appreciation for their support of ongoing funding for recreation programs for children in Whitby.

That Item 3 of the main motion be divided in order to deal with it separately.

That a full-time, permanent position within Corporate Communications be approved for coordinating, generating and monitoring social media content for the Corporation and municipal departments

1. That Council authorize Staff to make an application to Employment and Social Development Canada for project funding under the Enabling Accessibility Fund (EAF) as outlined in the staff report; 2. That Council approve the Portage Park redevelopment project in Port Whitby as the Town’s submission for project funding under the Community Accessibility Stream of the EAF; and, 3. That the Clerk forward a copy of staff report CMS 23-15 to Pat Perkins, Member of Parliament for Whitby/Oshawa and the Honourable Chris Alexander, P.C., M.P., Minister of Citizenship and Immigration.

1. That Council authorize the Town of Whitby to enter into a multi-year Lease Agreement with Metrolinx to utilize 300 parking spaces for a three (3) year period, effective April 1, 2015 to March 31, 2018, at the Iroquois Park Sports Centre (IPSC); 2. That Council authorize the Town of Whitby to enter into a multi-year Lease Agreement with Metrolinx to utilize 25 parking spaces for a three (3) year period, effective April 1, 2015 to March 31, 2018, at the Luther Vipond Memorial Arena (LVMA); 3. That the lease agreements be subject to the following conditions: o That the term be for a three (3) year period with a sixty (60) day notice of termination clause, and that any renewal option would be at the sole discretion of the Town of Whitby; Page 10 of 21 Regular Council Minutes April 20, 2015 - 7:00 PM o That parking be limited to the south east parking lot only at Iroquois Park Sports Centre and the east portion of the parking lot at Luther Vipond Memorial Arena and that Metrolinx acknowledge that all other parking areas would be deemed “no parking” to commuters and enforceable by the Town of Whitby; o That the Town of Whitby be permitted to exempt up to 15 days per calendar year in order to accommodate the parking needs of special events at Iroquois Park Sports Centre and Luther Vipond Memorial Arena; and, 4. That the Mayor and Clerk be authorized to execute the Lease Agreements.

1. That Community and Marketing Services Report CMS 25-15 regarding the proposed Summer Special Events Program be received as information; 2. That Council endorse the recommended 2015 Summer Special Events Program; and, 3. That Council recognize and thank the sponsors and community organizations that support the Summer Special Events offered by the municipality.

1. That Council receive report PW 22-15 “Update on Multi-Residential Battery Recycling Pilot” for information; Page 11 of 21 Regular Council Minutes April 20, 2015 - 7:00 PM 2. That Council endorse the multi-residential battery recycling program at actively participating apartment buildings. For buildings with low participation levels, staff recommend directing residents to take their batteries to a drop-off location at a Town facility; and, 3. That a copy of Public Works Department Report PW 22-15, regarding the “Update on Multi-Residential Battery Recycling Pilot” be forwarded to the Region of Durham and the Area Municipalities.

1. That Council appoint and authorize the Commissioner of Public Works, for the purpose of Subsection 128(8.1) of the Highway Traffic Act to designate sections of Town roads as construction zones; and, 2. That Council amend Traffic By-Law 1862-85 to reduce speed limits in construction zones designated by the Commissioner of Public Works as identified in Attachment 1.

1. That the Town of Whitby accept the low tender bid of Strongco Limited Partnership in the amount of $157,004.00 (plus applicable taxes) for the supply and delivery of one(1) current model year, Page 12 of 21 Regular Council Minutes April 20, 2015 - 7:00 PM 33,000 LBS G.V.W. Single Axle Dump Truck complete with articulated crane and chipper shell; 2. That the over expenditure of $31,494.27 be financed from the Maintenance Reserve Fund; 3. That the total estimated project cost for the Town of Whitby in the amount of $161,267.27, be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Council authorize the Commissioner of Corporate Services/Treasurer to negotiate and enter into updated lease agreements based on the same general terms and conditions approved by Council for existing Town tenancies if deemed necessary; and, 2. That the Mayor and Clerk be authorized to execute the required documents.

1. That the Town of Whitby accept its portion of the low tender of K & S Windsor Salt Ltd. in the estimated amount of $2,262,960.00 (excluding taxes) for a three year term for the supply of sodium chloride; 2. That approval be granted for the option to extend the contract for two (2) additional years based on satisfactory performance, product quality, acceptable proposed pricing for years four (4) and five (5) and budget approval; 3. That the total estimated project cost for the Town of Whitby in the amount of $2,302,788.10 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low compliant tender as received from Olameter Inc. in the amount of $81,621.94 (excluding taxes) for the streetlight inventory inspection program as required by the Town of Whitby; 2. That the total estimated project cost in the amount of $91,358.48 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low compliant tender as received from Vaughan Paving Ltd. in the amended amount of $772,637.50 (excluding taxes) for sidewalk construction at various locations as required by the Town of Whitby; 2. That an over expenditure in the amount of $198,500.00 be approved and funded from the Maintenance Reserve ($118,810.00), Growth Reserve Fund ($51,882.00) and Development Charges ($27,808.00); 3. That the total estimated project cost in the amount of $920,000.00 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low compliant tender as received from Ground Force Environmental Inc. in the amount of $81,544.96 (excluding taxes ) for the stormwater management pond sediment removal as required by the Town of Whitby; 2. That the total estimated project cost in the amount of $107,980.15 be approved; and, Page 15 of 21 Regular Council Minutes April 20, 2015 - 7:00 PM 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept its portion of the low tender bid of Attersley Tire Services Inc. in the amount of $279,429.36 (plus applicable taxes) for a three (3) year term for the supply and delivery of tires, tubes and related supplies and services; 2. That approval be granted to extend this contract for up to one (1) additional one year term based on the company’s satisfactory performance and budget approval for year four (4); 3. That the total three (3) year estimated project cost for the Town of Whitby in the amount of $284,347.32 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender bid of Clarington Contracting Services in the amount of $280,987.20 (plus applicable taxes) for the provision of labour, material and equipment required to complete urban boulevard grounds maintenance at various locations as required by the Town of Whitby for a two (2) year term; Page 16 of 21 Regular Council Minutes April 20, 2015 - 7:00 PM 2. That approval be granted to extend this contract for up to two (2) additional one (1) year terms based on the company’s satisfactory performance, proposed pricing and budget approval in the subsequent years; 3. That the total estimated project cost for the Town of Whitby in the amount of $285,932.58 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Council receive as information a progress report on the development of the WFES Master Fire Plan; and, 2. That Council approve an additional $55,850 budget towards completing the Fire Master Plan, financed from Development Charges and the One-Time Reserve Fund.

1. That staff be directed to install all-way stop control at the intersection Page 17 of 21 Regular Council Minutes April 20, 2015 - 7:00 PM of Colborne Street West and Byron Street South; and, 2. That Council authorize the Clerk to bring forward an amending By- law to Traffic By-law 1862-85, for Council Approval.

That leave be granted to introduce By-law #6980-15 to 6991-15 and to dispense with the readings of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on April 20, 2015 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.