Regular Council Meeting

That the report of the Planning and Development Committee dated March 15, 2010, be adopted, save and except Items 4.2, 4.5, and 4.8

COUNCIL DECISION 1. That Council approve the Draft Plan of Subdivision (SW-2007-02), in accordance with the proposed revisions shown as Attachment #3 to Planning Report Item PL 25-10 subject to Planning Department staff coming to agreement with the landowners with respect to protecting the trees from Lots 14 -17, and report to Council on the method of protecting them; 2. That Council approve the application to amend Zoning By-law 1784, (File Z-31-07), subject to the comments and conditions contained in Planning Report Item PL 25-10, 3. That a By-law to amend Zoning By-law No. 1784 be brought forward for consideration by Council; 4. That staff be authorized to prepare a subdivision agreement; 5. That the Mayor and Clerk be authorized to execute the subdivision agreement; 6. That the Region of Durham Commissioner of Planning be advised of Council’s decision, and; 7. That the Clerk forward a Notice of Decision to those persons and agencies who had requested to be notified of Council’s decision.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MARCH 29, 2010 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING That the main motion be amended by adding the following as Items 2 and 3 and re-numbering accordingly; 2 That in the event that one tree is removed 2 trees be planted in its place; 3. That an easement be given over lots 14-17 to allow Town staff to inspect the tree lot twice a year; MOTION

COUNCIL DECISION 1. That Council approve Site Plan Application SP-01-10 subject to the comments and conditions contained in Planning Report Item No. PL-21- 10; and, 2. That Council authorize the Mayor and Clerk to execute the Site Plan Agreement.

COUNCIL DECISION 1. That Council approve the removal of the ‘H’ Holding Symbol from the ‘H’- R3-1 zone category, subject to the comments and conditions contained in Report No. PL 30-10; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MARCH 29, 2010 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 2. That the tree preservation plan shown on Attachment #4 be approved by Council; and, 3. That the amending Zoning By-law to remove the ‘H’ Holding symbol be brought forward for Council’s approval at such time as the applicant provides a satisfactory Letter of Credit in accordance with the requirements of the Public Works Department or enters into an appropriate agreement with the Town to be registered on title.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MARCH 29, 2010 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING That the Report of the Operations Committee dated March 22, 2010 be adopted, save and except 4.6, 4.7 and 4.8.

COUNCIL DECISION 1. That Report CS 12-10 of the Director, Corporate Services/Treasurer be received; 2. That By-law No. 3038-91, be repealed and the draft Records Retention by-law attached to Report CS 12-10 be approved and enacted; and 3. That the Town Clerk forward the approved by-law to the Town’s auditors, Deloite and Touche LLP, for certification.

COUNCIL DECISION 1. That Report CS 13-10 of the Director, Corporate Services/Treasurer be received for information; 2. The CORR. 09-10 from the Municipality of Clarington dated February 16, 2010 and included as Attachment #1 be received for information; 3. That CORR. 10-10 from the City of Pickering dated February 18, 2010 and included as Attachment #2 be received for information; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MARCH 29, 2010 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 4. That CORR. 11-10 from the City of Pickering dated February 18, 2010 and included as Attachment #3 be received for information; 5. That in the event the Region proceeds with a question on the ballot, that the Town hereby requests that a public communications plan be developed in order to ensure the electors are well informed about the question on the ballot; and 6. Further, that based on the resolution of Regional Council on March 10, 2010 that no further action be taken and that the Region and area municipalities be so advised

COUNCIL DECISION 1. That Council approve the Public Works Department co-hosting an E- Waste Drop-off Event with the Region of Durham Waste Management Services at the Town of Whitby Operations Centre on Saturday May 29, 2010 from 8:00 a.m.-12:00 p.m.; and, 2. That a copy of Public Works Department Report PW 12-10 regarding the “2010 E-Waste Drop-off Event” be forwarded to the Region of Durham.

Whereas the role of an elected official is based on the principles of MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MARCH 29, 2010 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING accountability, accessibility and effective democratic representation; Whereas the Town of Whitby has experienced significant growth and it may be in the best interests of the residents to have Regional representation by a ward system; Whereas the Municipal Elections Act provides that Council can pass a by-law to place a question on the ballot; Whereas questions must concern a matter within the jurisdiction of the municipality and the wording must be clear concise and neutral with the ability to be answered yes or no; And further, the Municipal Elections Act provides that the results of a question are binding if at least fifty percent of the eligible voters vote on the question and more than fifty percent of the votes on the question are in favour of those results; Now therefore be it resolved that a public meeting and by-law to place the following question on the October 25, 2010 Town of Whitby election ballot be scheduled and that the Town Clerk initiate the required processes outlined in the Municipal Elections Act; Are you in favour of electing those councillors who represent the Town on Regional Council by a ward vote as opposed to general (at large) vote? MOTION

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MARCH 29, 2010 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING COUNCIL DECISION 1. That the Town of Whitby accept the low tender of Maram Building Corp. in the amount of $2,745,000 (net GST) for the Iroquois Park Sports Centre – Addition and Renovation project; 2. That the total estimated project cost for the Town of Whitby in the amount of $3,296,360 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

That the rules be suspended in order to introduce a motion with respect to the retirement of Margot Weir, Chair of the Whitby Chamber of Commerce.

That the Town of Whitby Council present Margot Weir, Chair of Chamber of Commerce, with a certificate of Recognition for her hard work in making the Chamber a success.

That the meeting be adjourned.