Regular Council Meeting

That the 2012 Annual Report of the Downtown Whitby Development Steering Committee be received for information.

That the minutes be adopted.

That the 2012 Annual Report of the Brooklin Downtown Development Steering Committee (BDDSC) be received for information.

That the correspondence from the Whitby Social Activity Club and Bocce Courts be

That Planning Staff be authorized to schedule a statutory Public Meeting to consider public input related to the proposed amendments to Zoning By-laws 1784, 2585 and 5581-05 based on the staff draft recommendations outlined in Section 5.4/5.5 and the comparison chart included as Attachment # 1 to Planning Report PL 1-13.

That licensing be considered in the public information session.

1. That Council approve the Site Plan Application (SP-19-12) subject to the conditions contained in Section 8.0 of Planning Report, PL 2-13; 2. That the handicapped parking spots at the Wynn Whitby Centre be redistributed to achieve more availability of handicap parking on the site; and 3. That the Mayor and Clerk be authorized to execute the Site Plan Agreement.

Page 5 of 14 Regular Council Minutes January 21, 2013 -7:00 PM 1. That Council approve the amended site plan subject to a successful minor variance application being approved by the Committee of Adjustment to seek relief from the zoning by-law concerning the setback of Unit 104 from the new road allowance; 2. That all conditions of approval previously identified in Section 8.0 of Planning Report PL 46-12 shall continue to apply, save and except for the revisions found in Planning Report PL 4-13; 3. That the Developer shall be responsible for all costs associated with the preparation and registration of a reference plan for the purpose of conveying a road widening to the Town to implement the roundabout intersection design as shown on Attachment # 5; 4. That the Developer provide a financial contribution in the amount of $75,000.00 toward the construction of the roundabout intersection; and, 5. That the Mayor and Clerk be authorized to execute any necessary documents.

1. That Council approve the Site Plan Application (SP-20-12) subject to the conditions contained in Section 8.0 of Planning Report, PL 5-13; and, 2. That the Commissioner of Planning be authorized to approve the site plan drawings.

Page 6 of 14 Regular Council Minutes January 21, 2013 -7:00 PM 1. That Council approve Site Plan Applications SP-14-12, SP-15-12, and SP-16-12 subject to the conditions contained in Section 8.0 of Planning Report, PL 6-13; and, 2. That the Commissioner of Planning be authorized to approve the site plan drawings.

That Council approve the provision of temporary access to a work station at the Whitby Civic Recreation Complex to the Boys and Girls Club of Durham for the Whitby After School Program Coordinator to assist with the coordination and implementation of the after school programs in C.E. Broughton and West Lynde Public Schools.

1. That Council approve the request from the Rotary Club of Whitby Sunrise to host the Whitby Ribfest at the Town of Whitby’s Victoria Fields July 12, 13 and 14, 2013; 2. That Council endorse the comments provided in Community Marketing Services/Public Works Departments Report CMS 2-13 regarding the items requested by the Rotary Club of Whitby Sunrise to host this event at Whitby’s waterfront; 3. That Council direct an allocation in the amount of $10,500 be included in the Community and Marketing Services Department’s 2013 Special Events Budget to cover the projected costs of the municipal services that would be associated with the Rotary Club of Whitby Sunrise Ribfest as outlined in the staff report; and, 4. That Council approve the Rotary Club of Whitby Sunrise’s request for an exemption from the provisions of the municipality’s Noise By- law 292-70 to host the annual Whitby Ribfest on July 12, 2013 from 12:00 p.m. to 11:00 p.m., on July 13, 2013 from 11:00 a.m. to 11:00 p.m. and on July 14, 2013 from 11:00 a.m. to 8:00 p.m.

1. That Council approve a three year lease between the Town of Whitby and the Whitby Civic Physiotherapy Centre for 746.25 square feet in the lower lobby of the Whitby Civic Recreation Complex at 555 Rossland Road East, effective February 1, 2013 to January 31, 2016, subject to the terms and conditions as set out in Report CS 1- 13; and, 2. That the Mayor and Clerk be authorized to execute the required documents.

1. That the Municipal Access Agreement with Rogers Communications, as shown in Attachment 1 be approved. 2. That Council authorize staff to begin discussions with other telecommunication providers to enter into Municipal Access Agreements with the Town of Whitby. 3. That the Mayor and Clerk be authorized to execute Municipal Access Agreements and renewals with telecommunications companies.

That this report and the attached By-law Services update schedule (Schedule 'A') be received by Council for information.

1. That Council approve a single source purchase for the replacement of the storage area networks (SAN) for the Town Hall and the backup site at the Fire Department Headquarters from Dell Canada Inc., and 2. That Council approve the purchase of the replacement SANS in the amount of $84,680.00 from Dell Canada Inc.

That Council recommend the following appointments to Boards and Page 10 of 14 Regular Council Minutes January 21, 2013 -7:00 PM Committees: That the nomination of Carol Slaughter be recommended to the Region of Durham for appointment to the Durham Trails Coordinating Committee; and That James Wineck be appointed to the Downtown Whitby Development Steering Committee for a term ending November 30, 2014.

That leave be granted to introduce a motion.

1. That Administration be requested to review and prepare a report on the demolition permit process, specifically in relation to allowing for a period of public consultation prior to a school demolition; 2. That staff investigate opportunities to save R. A. Sennett Public School; and 3. That a communication mechanism with the local school Boards be established.

That leave be granted to introduce By-law No. 6689-13 to 6691-13, save and except By-law 6690-13 and to dispense with the reading of the by- laws by the Clerk and that the same be considered read a first, second and third time and finally passed and that the Mayor and Clerk sign the Page 12 of 14 Regular Council Minutes January 21, 2013 -7:00 PM same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce By-law No. 6690-13 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read a first, second and third time and finally passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its meeting held on January 21, 2013, and that the same be considered read a first, second and third time and finally passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed. Page 13 of 14 Regular Council Minutes January 21, 2013 -7:00 PM

That the meeting be adjourned.

That an economic adjustment of 2.2% for the Non-Union and Management salary grid be approved effective January 1, 2013.