Regular Council Meeting

COUNCIL DECISION: That CORR 15-11, being e-mail correspondence from Dennis Barry, Thickson’s Point resident and a director, Thickson’s Woods Land Trust, received June 20, 2011 regarding Planning Report, Item 37-11, Zoning Amendment Application – Gerdau Ameristeel Recycling – ‘Temporary Storage Area’ – (Z-04-11 – 1801 Hopkins Street South (Planning & Development Committee Meeting – June 13, 2011) be received and

COUNCIL DECISION: That CORR 16-11, being correspondence from Brooklin Downtown MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 27, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING Business Association (DBDA) dated June 14, 2011 requesting that Whitby Town Council pass a by-law to designate a business improvement area (BIA) effective January 1, 2012 and to establish a minimum BIA charge of $500.00 per business property) be

That CORR 17-11, being a request for Proclamation for World Diabetes Day – November 14, 2011 be endorsed.

That CORR 18-11, being e-mail correspondence from Susan Dickison, received June 23, 2011 regarding Planning Report, Item 44-11, Proposed Amendment to the Town’s Zoning By-laws Concerning Parking Standards and Provisions (Z-04-08) be received and

That CORR 19-11, being correspondence from Paul Graham, Environmental Manager, Gerdau, dated June 22, 2011 regarding Planning Report, Item 37-11, Zoning Amendment Application – Gerdau Ameristeel Recycling – Temporary Storage Area – Z-04-11 – 1801 Hopkins Street South be received and

That CORR 20-11, being e-mail correspondence from Matt Hepplestone received June 14, 2011 regarding Planning Report, Item 45-11 - Applications to Amend the Town of Whitby Official Plan and Zoning - By- law No. 2585 – Del Rosso Group – (OPA 2008-W/07 – Z-14-08) – 101 Victoria St. W., 1510, 1514 & 1518 Brock St. S. be received and

That CORR 21-11, being a petition to build a splash pad with the playground at Vanier Park received June 27, 2011 regarding Community & Marketing Services Report, Item CMS 43-11 – re: 2011 Parks Development Projects: Vanier Park, Rivers Edge Park, New Trail Construction be received and

That CORR 22-11, being correspondence from Scott Waterhouse, Planning Project Manager, Sernas Associates dated June 27, 2011 regarding Planning Report, Item 44-11, Proposed Amendment to the Town’s Zoning By-laws Concerning Parking Standards and Provisions (Z- 04-08) be received and

That CORR 23-11, being e-mail correspondence from Bjorn Walter received June 27, 2011 regarding Planning Report, Item 44-11, Proposed Amendment to the Town’s Zoning By-laws Concerning Parking Standards and Provisions (Z-04-08) be received and

That Items 3.2. to 4.6 of Report No. 8 of the Planning & Development Committee dated June 13, 2011, be adopted, save and except Items 3.2 and 3.3.

COUNCIL DECISION: 1. That Council refuse the revised applications to amend the Town of Whitby Official Plan (OPA 2008-W/07) and Zoning By-law (Z-14-08) as submitted by Del Rosso Group; 2. That the proposed Amendment No. 96 as shown on Attachment #7 be approved, subject to the comments and conditions contained in Planning Report PL 45-11; 3. That a By-law be brought forward for Council’s consideration following the applicant’s submission of a site plan application, site plan approval and the proponent entering into a satisfactory Site Plan Agreement; 4. That a by-law amendment place the site within a ‘Holding Zone’ until such time sanitary services are secured; and, MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 27, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5. That the Clerk forward a Copy of Council’s decision to those persons/ agencies who had requested to be notified of Council’s decision.

That Item 2 of the main motion be amended by adding the following: And further, that Amendment 96 as shown in Attachment #7 be amended as follows: 1) That the maximum height be indentified as 12 stories; 2) That the site plan process identified in Clause 3 invite public participation; and 3) That alternative design scenarios be developed for presentation to the public and Council as part of the site plan approval process.

COUNCIL DECISION: That Planning Report, Item 44-11 be

COUNCIL DECISION: 1. That Planning Report PL 46-11 be received as information; 2. That the Final Port Whitby Sustainable Community Plan dated June 3, 2011 (located in Attachment #3) be endorsed in principle by Council; 3. That the Clerk’s Office provide Notice of Council’s decision to the following parties that made contribution, provided comment, made submission or requested further notification regarding the Port Whitby Sustainable Community Plan: a. Metrolinx b. Brookfield Homes c. Project Steering Committee d. Project Agency Advisory Group MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 27, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING e. Interested Parties 4. That planning staff provide Notice of Council’s decision to endorse in principle the Port Whitby Sustainable Community Plan to the Federation of Canadian Municipalities in conjunction with the third and final Request for Contribution in accordance with the project Grant Agreement; 5. That Planning staff be authorized to prepare a Terms of Reference for Council’s review and approval to: a. Review and update the Port Whitby Secondary Plan b. Prepare a Community Improvement Plan for Port Whitby c. Prepare Urban Design Guidelines for the Port Whitby Secondary Plan area; and, 6. That planning staff prepare and bring forward an amendment to Zoning By-law 2585 for the consideration of the public and Council for the GO Transit S

That Items 4.1 to 4.32 of Report No. 8 of the Operations Committee dated June 20, 2011, be adopted, save and except Items 4.1, 4.3, 4.4, 4.6, 4.8, 4.23, 4.24, 4.28, 4.29, 4.30 and 4.31.

COUNCIL DECISION: That Council adopt the proposed draft Pool Allocation Policy attached to Community and Marketing Services Department Report CMS 40-11 regarding the allocation of pool time in the Town of Whitby’s aquatic facilities.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 27, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING COUNCIL DECISION: 1. That Community and Marketing Services Report CMS 42-11 regarding the development of a Sports Facilities Strategy be received as information; and, 2. That Staff report back to Council in the Fall with a recommended draft Terms of Reference for the development of a Sports Facilities Strategy.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 27, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING COUNCIL DECISION: That Council approve participation in the Grade 5 Action Pass – Canada Gets Active Family Engagement Strategy pilot project, led by the Canadian Parks and Recreation Association, that would provide Grade 5 students and their family members with free swimming and skating from September to December 2011.

That Item #2 of the main motion be amended by adding after stakeholder groups the following: “the general public”

COUNCIL DECISION: 1. That Council approve the draft Community Organization Sign Policy; 2. That the Public Works Department contact all Community Organizations currently featured on the signs and request that they provide written confirmation that they meet the proposed qualification criteria as identified in the Community Organization Sign Policy; 3. That the Public Works Department utilize the Community Organization Sign Policy to determine the eligibility of future requests and, if warranted, maintain a waiting list, on a first-come first-served basis if all Community Organization Signs are at capacity; 4. That the Public Works Department include in the 2012 Capital Budget funds to replace the Community Organization Signs; and, 5. That the Department seek the approval of the Region of Durham Works Department and the Ontario Ministry of Transportation to install new Community Organization Signs in locations involving their respective rights of way.

That Item #4 of the recommendation be amended adding the following to the front of the recommendation; “That the Town reserve the right to require than an”

COUNCIL DECISION: 1. That Council authorize the Public Works Department to establish a First Attendance Facility for the review of Part II parking tickets; 2. That Council approve establishing a new Reviewing Officer position to staff the First Attendance Facility at a cost to be recovered from reduced court costs from officer attendance, prosecution savings, and administration fees, with no net financial impact on the tax base; and 3. That Council authorize staff to examine the costs associated with using a contracted Reviewing Officer versus hiring a part-time Reviewing Officer to staff the First Attendance Facility, and that staff be authorized to hire a Reviewing Officer using the least cost financial option.

COUNCIL DECISION: 1. That Council approve the proposed Downtown Brooklin Transportation Study Request for Proposal as shown in Attachment No. 1 to Report PW 33-11; and 2. That staff report back to Council with the results of the Request for Proposal Process.

COUNCIL DECISION: 1. That Council direct staff to undertake discussions with the Region of Durham to formalize a draft Region of Durham and Town of Whitby streetlighting agreement; and, 2. That a follow-up recommendation report be brought forward for Council’s consideration by the end of 2011.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 27, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING COUNCIL DECISION: That Report CAO 03-11 regarding the Half-Masting of Flags for Military Personnel be received for information.

COUNCIL DECISION: That Policy 1-0-25 be amended to reflect the following in the section entitled ‘Half Masting’; That the Town of Whitby flag be flown at half-mast for members of the Durham Regional Police Services and the Armed Forces, who are residents of Durham and are killed in the line of duty. MOTION

COUNCIL DECISION: That the Management Committee recommend to Council: 2.1 Council Remuneration 1. That the confidential memorandum dated June 21, 2011 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 27, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING from the Chief Administrative Officer be received; and 2. That Administration be directed to bring forward a by-law at the June 27, 2011 meeting of Council to consolidate the Council remuneration by-laws, policies, procedures and practices that are currently in place. 2.2 CAO Remuneration 1. That the confidential memorandum dated June 21, 2011 from the Town Solicitor be received; and 2. That the recommendation as contained in the In Camera minutes of June 21, 2011 be adopted.

COUNCIL DECISION: That Council adopt the proposed policy regarding Heritage Day Event Participation as outlined in Planning Report PL 47-11.

That Council go In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6125-08, in that the matters to be discussed relate to personal matters about identifiable individuals.

That Council rise and recess from the in camera session.

COUNCIL DECISION: That Council appoint the following individual to the Accessibility Advisory Committee until November 30, 2014 or until a successor is appointed. Kathleen Walsh

COUNCIL DECISION: That Council appoint the following individuals to the Animal Services Appeal Committee until November 30, 2014 or until a successor is appointed. Diane Ploss Derek Schope Amanda Stewart

That the meeting be adjourned.