Regular Council Meeting

That the following part of this meeting be closed to the public as the subject matter involves labour relations and negotiations.

That Council direct staff to put forth a final offer with an acceptance date of one week from Tuesday June 10, 2008.

That Council reconvene in public.

1. That Council endorse the Joint Public Works and Planning Department Report, Item PW 35-08 plus the recommendations in bold/italics on the MTO preliminary design work provided to the Town regarding Town road access, realignment requirements and treatments, as they relate to the Highway 407 mainline and the West Durham Link. 2. That a copy of the Joint Public Works and Planning Department Report, Item PW 35-08 be forwarded to the Ministry of Transportation of Ontario (MTO), Totten Sims Hubicki Associates (TSH), URS Canada, the Region of Durham, Town of Ajax, City of Pickering, City of Oshawa and the Municipality of Clarington. 3. That Town staff meet with MTO, TSH and URS Canada representatives to discuss the contents of this report and future requirements and impacts associated with the proposed eastern extension of Highway 407. 4. That staff continue to provide Council with status updates at key milestones and decision points in the planning and design process for Highway 407.

1. That Council approve the construction of an indoor soccer facility on the Town owned property at Rossland Rd. West (RP 40R-2579, Part 4) that is currently leased to the Whitby Iroquois Soccer Club (WISC); 2. That the current lease agreement with WISC be terminated and replaced with an agreement to include an indoor soccer facility; 3. That Council approve the general terms and conditions contained in this report as the basis for an agreement between the Town of Whitby and the Whitby Iroquois Soccer Club; 4. That the Mayor and Clerk be authorized to execute the agreement upon final review by the Town’s solicitor; 5. That Council approve total estimated project costs for the construction of an indoor soccer facility in the amount of $2,953,000, and that the financing for the project be detailed in the agreement as follows: - Upfront Contribution from the Whitby Iroquois Soccer Club of $350,000 and - Debenture financing issued by the Town in the amount of $2,603,000 to be fully repaid by the Whitby Iroquois Soccer Club through regular monthly payments during a twenty (20) year term; 6. That the future replacement costs of the dome fabric (estimated 17-20 years) and major mechanical components of the building (20-25 years) be secured through additional regular annual contributions by the Whitby Iroquois Soccer Club to the Town of Whitby with the contributions held and controlled in a reserve fund and that Council authorize the Treasurer to determine the annual contributions ne