Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
What was decided (9 motions)
8 carried, 1 recorded otherwise. Every motion below is printed as the minutes print it.
That Council resolve itself into Committee of the Whole.
Moved by Councillor Coe, seconded by Councillor Drumm
Carried
That Council rise and ratify the recommendations from the Committee of the Whole.
Moved by Councillor Coe, seconded by Councillor Leahy
Carried
That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on May 25, 2015.
Moved by Councillor Coe, seconded by Councillor Roy
Carried
Page 6 of 7 Special Council Minutes May 25, 2015 - 6:30 PM That the meeting adjourn.
Moved by Councillor Coe, seconded by Councillor Leahy
Carried
That Council take a short recess and reconvene in Committee of the Whole following the Operations Committee Meeting.
Moved by Councillor Coe
Carried
1. That Council approve the draft Terms of Reference for the Request for Expressions of Interest (EOI) pertaining to the redevelopment of the Old Fire Hall Site and the Green/Colborne/Athol Block in Downtown Whitby; 2. That Staff be authorized to issue the EOI to interested parties and the building and development industry, and to advertise the EOI through the Town’s purchasing channels; and, 3. That Staff report back to Council with recommendations in September, 2015 regarding qualified proponents and proposals and next steps in the process.
Moved by Councillor Coe
Carried
That Item 1 of the main motion be amended to reflect the following: Page 3 of 7 Special Council Minutes May 25, 2015 - 6:30 PM That the Terms of Reference, 4th paragraph, under the header "Vision for Old Fire Hall Site and Green/Colborne/Athol Block" be deleted and replaced with the following: The subject properties currently contain municipal parking lots. The redevelopment project should address the parking needs of the proposed development and may consider opportunities for public parking.
Moved by Councillor Leahy
Carried
That Item 1 of the main motion be amended to reflect the following: That the Terms of Reference, page 6, Phase #1, be amended to include the following: That Council creates the shortlist of proponents with the assistance of technical feedback from staff.
Moved by Councillor Gleed
Lost
1. That Item 1 of the main motion be amended to include: a) That all proposals be submitted to Council for review, including staff's recommended short-list, and that Council recommend and approve the short-list of proponents; b) That the Council-approved short-list of proponents be required to make a presentation to Council; c) That a Project Manager and/or designated Point Person from Economic Development with subject matter expertise be appointed; d) That the Expression of Interest reflect that the Town will consider the sale and/or lease of the land as part of the proposal; e) That the Expression of Interest reflect that the Town wishes to advance its vision and this project will be the start of the downtown revitalization and the words, "visionary, great and a catalyst to our downtown" be included; f) That the Expression of Interest clearly reflect that any Official Plan/Zoning proposed changes will be seriously considered; and g) That Staff provide information on the Town's website including background documentation to assist with proposal presentation. 2. Further, that the following be added as Item 3 of the main motion Page 4 of 7 Special Council Minutes May 25, 2015 - 6:30 PM and the recommendation renumbered accordingly: That the revised draft Terms of Reference for the Request for Expressions of Interest be subject to final review and approval at the next regularly scheduled meeting of Council.