Regular Council Meeting

That the order of the agenda be changed to receive the Whitby and Brooklin Legion Remembrance Day Colour Guard, listed as Item 3.1 on the agenda, at this time. Regular Council Minutes October 31, 2016 - 7:00 PM

That the minutes be adopted.

That the rules of procedure be suspended to allow the delegation to Page 3 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM exceed the ten minute speaking limit.

1. That Council approve the renaming of the streets impacted by the West Durham Link Highway 412 as shown on Attachment #2; 2. That the Clerk be instructed to bring forward the by-law(s) to change the street names in accordance with Attachment #2; and, 3. That the affected residents be reimbursed in the amount of $200.00 per property to assist with any related costs incurred due to the street name change upon the final passing of the by-law(s); and, 4. That residents impacted with exceptional costs, over and above $200 per property, due to the street name change to Old Lake Ridge Road, submit expenses to the Town for review and consideration.

1. That Report No. PL 99-16 regarding the Downtown Whitby Action Plan 2016 be received as information; 2. That Council adopt the Downtown Whitby Action Plan 2016 as presented in Attachment #1 save and except that the following Action Items be amended as follows: o That Item 2.3 be amended to read: 'Conduct a Downtown Page 6 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM Whitby Corridor Study to support a pedestrian friendly historic core around Brock and Dundas. The Study shall address the need for additional pedestrian crossings and the need to redirect truck and commuter traffic to other roads while reducing the traffic impact on adjacent residential neighbourhoods. o That Item 3.6 be amended by deleting the listed timing and inserting 'Subject to future Council direction following a review of the implementation outcomes of the Werden's Conservation District.' o That the following be added as a new Item 4.1: 'Review and establish the boundaries for Historic Downtown Whitby with a timeline of Q1 - 2017; and, Report back on options for gateway features at each boundary of the Historic Downtown with a timeline of Q2 or Q3 - 2017' o That Item 4.2 be amended to read: 'Review and establish boundaries for Downtown Whitby and identify brand area/districts (Werden's, Perry's, Innovation, etc.) with a timeline of 2018'; and, That the remaining Action Items under Objective 4 be renumbered accordingly. 3. That if the Downtown Whitby Action Plan is adopted by Council, that any

That the 3rd bullet under Item 2 of the main motion be amended to read as follows: That the following be added as a new Item 4.1: 'Review and establish the boundaries for Historic Downtown Whitby with a timeline of Q1 - 2017; and, Page 7 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM Report back on options for gateway features at each boundary of the Historic Downtown, and that the gateway features be respectful and adhere to heritage characteristics, with a timeline of Q2 or Q3 - 2017.

That Item 5 of the main motion be amended to read as follows: That a copy of the Downtown Whitby Action Plan be circulated to the Downtown Whitby Development Steering Committee (DWDSC), the Chamber of Commerce and the Whitby Public Library and be made available at Town Hall, the Whitby Public Library and on the Town's website.

1. That the Planning Report Item No. PL 101-16 be received as information; 2. That the Notice of Intent to designate the Spencer School, 1877, located at 7035 Country Lane, be published as per Section 29. (1.1) of the Ontario Heritage Act, R.S.O 1990 c. O.18; 3. That, if there are no objections to the designation in accordance with Section 29. (6) of the Ontario Heritage Act, the Clerk be authorized to introduce the by-law designating the property under Part IV, Section 29 of the Ontario Heritage Act; and, 4. That, if there are objections in accordance with Section 29. (7) of the Ontario Heritage Act, the Clerk be directed to refer the Page 8 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM proposed designation to the Conservation Review Board.

1. That Planning and Development Report Item PL 97-16 be received as information; and, 2. That staff report back at such time as more details are released by the Province of Ontario on implementation of the actions contained in Ontario’s Five Year Climate Change Action Plan: 2016- 2020.

1. That Planning and Development Report, Item PL 102-16 be received as information; 2. That Council receive the Durham Community Climate Adaptation Plan (Attachment #1 to Planning and Development Report Item PL 102-16) as information; 3. That the Durham Community Climate Adaptation Plan be considered as input into the development of a Town of Whitby strategy and plan of implementation to climate change; 4. That staff report back in 2017 with a proposed framework for a Town of Whitby approach for climate change; 5. That Council supports the creation of an Ontario Climate Resilience Fund as detailed in Section 8.2 of the Durham Community Climate Adaptation Plan dated September 9, 2016; and, Page 9 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM 6. That the Clerk forward a copy of this report and Council’s Resolution to the Region of Durham.

That Correspondence # 2016-601 received by the Town Clerk on October 12, 2016 from residents and property owners in the Dr. Robert Thornton Public School area regarding a petition for Scott Street crosswalks be received and

That the Council of the Town of Whitby support Bill 9 which states that all stroke victims receive care regardless of their age.

WHEREAS recent polling, conducted on behalf of the Association of Municipalities of Ontario indicates 76% of Ontarians are concerned or somewhat concerned property taxes will not cover the cost of infrastructure while maintaining municipal services, and 90% agree maintaining safe infrastructure is an important priority for their communities; WHEREAS infrastructure and transit are identified by Ontarians as the biggest problems facing their municipal government; WHEREAS a ten-year projection (2016-2025) of municipal expenditures against inflationary property tax and user fee increases, shows there to be an unfunded average annual need of $3.6 billion to fix local infrastructure and provide for municipal operating needs; Page 11 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM AND WHEREAS the $3.6 billion average annual need would equate to annual increases of 4.6% (including inflation) to province-wide property tax revenue for the next ten years; WHEREAS this gap calculation also presumes all existing and multi- year planned federal and provincial transfers to municipal governments are fulfilled; WHEREAS if future federal and provincial transfers are unfulfilled beyond 2015 levels, it would require annual province-wide property tax revenue increases of up to 8.35% for ten years; WHEREAS Ontarians already pay the highest property taxes in the country; and, WHEREAS each municipal government in Ontario faces unique issues, the fiscal health and needs are a challenge which

1. That Council pre-approve a special budgetary increase of $1,184,000 (representing an approximately 1.52 percent local tax increase) in the 2017 Operating Budget to permit the hiring a new Training Officer and an additional fire suppression crew (20 firefighters starting on January 4, 2017) to address community safety needs, it being noted that this increase will be in addition to other inflationary and growth related increases required for 2017; and, 2. That Council approve a one time expenditure of $21,500 to provide for the hiring of the above noted Training Officer effective November 1, 2016.

That Council receive as information an update on the expansion of the Pickering nuclear zone following the May 30th, 2016 presentation from Stacey Leadbetter.

Page 13 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM 1. That the Town of Whitby accept the highest scoring proposal of MMM Group Limited in the amount of $135,653.00 (excluding disbursements and applicable taxes) to prepare an Active Transportation Plan for the Town; 2. That the total estimated project cost in the amount of $150,000.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

That the main motion be amended by adding the following as Item 4: That the Active Transportation and Safe Roads Advisory Committee be requested to appoint a member to be included on the Steering Committee for the Active Transportation Plan.

1. That the Town of Whitby acquire Part 7, Plan 40R-19115 as shown on Attachment 1 (“the Property”) from Brooklin Meadows Limited for the sum of $2.00; 2. That the Clerk bring forward a by-law authorizing the purchase of the property as set out in Attachment 2; and, 3. That the Mayor and Clerk be authorized to execute the required documents to give effect thereto. Page 14 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM

1. That Council approve the tender submitted by Siemens Canada Ltd., in the amount of $164,676.00 (excluding taxes and including provisional items) to supply all labour, materials and equipment required to install a Building Automation System (BAS) at Iroquois Park Sports Centre (IPSC); 2. That the total project cost in the amount of $182,143.60 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the development charge policy recommendations in report CS 72-16 be included in the Draft Development Charge Background Study for consideration; 2. That the updated Capital Growth Forecast be included in the Draft Development Charge Background Study for consideration; 3. That the revised Development Forecast be included in the Draft Development Charge Background Study for consideration; 4. That the draft development charge rates be received as information; 5. That Staff report back to Council with the Draft Development Charge Background Study. Page 15 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM

1. That Council approve the proposal and the negotiated costs submitted by AssetWorks LLC, in the amount of $300,425.00 (excluding taxes) to provide a real-time Fleet Management System; 2. That the over expenditure of $145,712.48 be financed from the Maintenance Reserve; 3. That the total estimated project cost for the Town of Whitby in the amount of $345,712.48 be approved; 4. That approval be granted for Town staff to negotiate the terms and conditions as outlined in the RFP document, including module requirements and final agreements; and, 5. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender bid of Pine Valley Corporation in the amount of $1,195,297.00 (plus applicable taxes) for the construction of an asphalt multi-use path on Taunton Road between Valleywood Drive and the Whitby/Oshawa border and a temporary asphalt sidewalk on Page 16 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM Baldwin Street between Canary Street and Baldwin Street/Highway 407 interchange; 2. That the total estimated project cost for the Town of Whitby in the amount of $1,435,000.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Council accept the low Tender from C.W. Services in the amount of $112,920.00 (which includes provisional items) and (excludes applicable taxes) for all labour, materials and equipment necessary to complete the restoration work on Cullen Central Park Log Cabin; 2. That the total estimated project cost in the amount of $148,777.39 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

Page 17 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM 1. That Report CS 77-16 from the Commissioner of Corporate Services/Treasurer be received as information; and, 2. That the 2017 grant request funding outlined in the report be included for consideration in the 2017 Operating Budget Target Report.

1. That Council receives Report CS 78-16 report for information; and, 2. That Town staff report annually on the annual growth and the outstanding assessment appeal backlog.

1. That the Office of the Town Clerk Report CLK 22-16 be received; and, 2. That the Town Clerk be directed to report back on proposed amendments to the Procedure By-law and present a final 2017 meeting calendar further to the Council and Committee structure outlined in Option 3A in Section 5 of this report, with provision for the following: a. Holding separate meetings, approximately once per month, to hear statutory and other public meetings separate from the regular business of Council and Committee; b. Including two reserved dates for Special Council meetings, Page 18 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM if required, during the summer recess; c. Changing the Audit Committee composition to remove the CAO as a member and add the Deputy Mayor; and, d. Clarify the rules of procedure pertaining to Education and Training Sessions, including closed sessions held for such purpose.

That the main motion be amended by deleting Item 2a in its entirety.

1. That Community and Marketing Services Report CMS 53-16 regarding the progress on the Whitby Age-Friendly Community Plan be received as information; and, 2. That the Clerk forward a copy of Community and Marketing Services Department Report CMS 53-16 to the Policy and Research Advisor, Office of the Regional Chair and CAO, at the Region of Durham.

1. That Community and Marketing Services Department Report CMS 54-16 regarding the progress of the 2013 - 2018 Recreation and Leisure Services Youth Strategy be received as information; 2. That the Youth Rooms operating hours be modified as outlined in the report, effective January 1, 2017; and, 3. That the establishment of a South Youth Room be

1. That Council approve the proposed fees as outlined in Attachment 1 – Community and Marketing Services Department - Programs and Services Fees, effective March 27, 2017 to March 25, 2018; 2. That Council approve the proposed fees as outlined in Attachment 2 – Community and Marketing Services Department - Marina User Fees, effective February 15, 2017 to February 14, 2018; 3. That Council adopt the draft By-laws included as Attachment 3 and Attachment 4 -Community and Marketing Services Department - Programs and Services Fees, and Community and Marketing Services Department - Marina User Fees respectively, and authorize the Clerk to bring into effect the new By-laws with the effective dates listed; and, 4. That staff report back to Council regarding proposed fees for Sports Fields, Arena Ice/Floor Rentals for 2017/2018 and Banquet Hall and Facility Rentals for 2018/2019.

1. That Council approve a partnership between the Whitby Civic Recreation Complex and Highmark Homes to provide Family Health Club memberships at the reduced rate of $750 to new homeowners; 2. That Council approve the addition of public skating and drop in gymnasium programs to the Family Health Club membership; and, 3. That Council approve the addition of a monthly payment option for babysitting services at the Whitby Civic Recreation Complex for Health Club members to make physical activity more accessible and affordable.

1. That Council approve the proposed reorganization for the Office of the Town Clerk outlined in Confidential Report CLK 24-16; and, 2. That the additional annual cost of approximately $40,000 for the Office of the Town Clerk reorganization be included as a preapproved item in the 2017 budget.

That Council approve a bargaining mandate for upcoming negotiations with the Whitby Professional Fire Fighters' Association, IAFF Local 2036 consistent with the recommendations of Report CAO 13-16.

1. That Planning Report Item PL 108-16 be received as information; 2. That the following municipal council blanket support resolution for rooftop solar photovoltaic applications made under the Provincial Feed-in-Tariff (FIT 5.0) program be adopted by Council: WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 5.0; AND WHEREAS the Province’s FIT Program encourages the construction and operation of Rooftop Solar generation projects (the “Projects”); AND WHEREAS one or more Projects may be constructed and operated in the Town of Whitby; AND WHEREAS pursuant to the FIT Rules, Version 5.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the Corporation of the Town of Whitby supports the construction and operation of the Projects anywhere in the Town of Whitby. Page 22 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM This resolution’s sole purpose is to enable the participants in the FIT Program to receive Priority Points under the FIT Program and may not be used for the purposes of any other form of municipal approval in relation to the Application or Projects, or for any other purpose. This resolution shall expire twelve (12) months after its adoption by Council 3. That the Mayor and Clerk be autho

That the rules of procedure be suspended in order to introduce a motion regarding the Lakeridge Health Integration.

Whereas Lakeridge Health System and Rouge Valley Health system have been working collaboratively and dutifully toward the integration plans for several months in support of the Minister’s direction; Page 23 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM Whereas the Boards of Directors of Lakeridge Health, Rouge Valley Health Systems and The Scarborough Hospital have made decisions in favour of integrations, following the advice of the Central East LHIN; Whereas the Board’s decisions would integrate Rouge Valley’s Ajax and Pickering site with Lakeridge Health and amalgamate Rouge Valley’s Centenary site with The Scarborough Hospital to form a new hospital corporation; and, Whereas on October 14, the Minister of Health and Long-Term Care issued an integration order, directing that the Ajax and Pickering site of Rouge Valley Health System be operated by Lakeridge Health. The order endorses the decisions of all three hospital Boards in favour of the integration and follows the advice of the Central East Local Health Integration Network. Therefore, be it resolved that the Town of Whitby, supports the decisions of the Boards of Directors and the Minister’s integration order; and, That this resolution be circulated to all Durham Region municipalities, including the Region of Durham, and to Lakeridge Health System, Rouge Valley Health Systems, The Scarborough Hospital, the Premier of Ontario, the Minister of Health and Long-term Care, and local area MPPs.

That the main motion be amended by adding the following before the last clause in the recommendation: That the Board be requested to consider the merits of a re-branding exercise to recognize a Durham wide corporate brand for the integrated Lakeridge Health Corporation.

That leave be granted to introduce By-law # 7188-16 to # 7194-16 and to dispense with the readings of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed. Page 25 of 26 Regular Council Minutes October 31, 2016 - 7:00 PM

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on October 31, 2016 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.