Regular Council Meeting

That CORR 24-12 from the Durham Regional Police Services Board with respect to the NextGen reliability and transmission paths be received and that the Planning Department be directed to advise/provide notice to the Chief of Police as part of the Planning application consultation process that include any planning requests for medium and high-rise structures or for the placement of wind-turbines within the Town of Whitby.

That CORR 25-12, being a request for proclamation for International Walk to School Month – October 2012; International Walk to School Day – October 10, 2012; Lupus Awareness Month – October 2012 and Transgender Day of Remembrance – November 20, 2012 be endorsed.

That CORR 26-12, being correspondence dated September 14, 2012 received from Matthew Cory, Malone Given Parsons Ltd. regarding Brooklin North Landowners Group Follow-up Comments DRAFT 2012 Development Charge Background Study, be received as part of the public submissions on the Proposed Development Charges By-law.

That CORR 27-12, being correspondence dated September 13, 2012 received from Brian Moss, Brian Moss and Associates Ltd. re Draft Development Charge Study/Bylaw Requested Revision, Heathwood Neighbourhood, West Whitby, be received as part of the public submissions on the Proposed Development Charges By-law.

That Items 4.1 to 4.4 inclusive of Report No. 7 of the Planning & Development Committee dated September 4, 2012, be adopted, save and except Items 4.1 and 4.2.

COUNCIL DECISION: 1. That Planning Report, Item PL 51-12 be received for information; 2. That Council endorse staff’s comments, as outlined in Section 5.0, of PL 51-12 as the Town’s comments regarding Final Gerdau Ameristeel Recycling Environmental Assessment; and, 3. That the Clerk forward a copy of this report to Gerdau Ameristeel, Region of Durham Planning, and the Ministry of the Environment.

COUNCIL DECISION: 1. That Planning Report, Item No. PL 53-12 be received for information; and, MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, SEPTEMBER 17, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 2. That the Clerk forward a copy of Planning Report Item No. PL 53-12, to Gerdau-Ameristeel, the Ministry of the Environment, the Region of Durham Clerk’s Department, and the members of the Berm Liaison Committee for information.

That Items 4.1 to 4.4 and Items 4.6 to 4.13 inclusive of Report No. 9 of the Operations Committee dated September 10, 2012, be adopted, save and except Items 4.2, 4.3, 4.4, 4.7, 4.8, 4.9, 4.11, 4.12 and 4.13.

COUNCIL DECISION: 1. That Council endorse the Operating Budget Monitoring Policy, as provided in Attachment 1; 2. That Council endorse the Capital Budget Monitoring Policy, as provided in Attachment 2; 3. That staff be directed to bring forward an updated Surplus Disposition policy and develop related reserve/reserve fund policies for Council’s review and approval. [

COUNCIL DECISION: That Corporate Services Report, Item CS 66-12 Re: Operating & Capital Budget Monitoring Policies be

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, SEPTEMBER 17, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING COUNCIL DECISION: That Report No. CS 67-12 of the Commissioner of Corporate Services/Treasurer be received as information.

COUNCIL DECISION: 1. That the 2012 Development Charge Background Study dated August 24, 2012, prepared by Watson & Associates Economists Ltd. be received as information; 2. That following the Statutory Public Meeting on September 17, 2012, staff be directed to submit a report with final recommendations and a proposed by-law to the October 1, 2012 Operations Committee for consideration and final approval at Council on October 9, 2012.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, SEPTEMBER 17, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING COUNCIL DECISION: 1. That the Town of Whitby accept the highest scoring proposal of AECOM in the amount of $396,088.00 (excluding taxes) to provide Consulting Services for a Transportation Municipal Class Environmental Assessment Study in Northwest Brooklin. 2. That a budget in the amount of $433,000 be approved, of which $150,035 is to be funded from Development Charges, $196,040 from the Growth Reserve Fund and $86,925 from one time program reserves. 3. That the report take into consideration Resolution No. 198-12 of the June 28, 2012 Council meeting, and further that written confirmation from the Commissioner of Public Works be received indicating this is included with the Terms of Reference for the consultant. 4. That the Mayor and Clerk be authorized to execute the contract documents.

COUNCIL DECISION: 1. That the Town of Whitby accept the low tender of Melfer Construction Inc. in the amount of $506,600 (excluding taxes) for all labour, materials and equipment necessary to complete the construction of Vanier Park; 2. That the total estimated project cost in the amount of $598,054.06 be approved; 3. That the Mayor and Clerk be authorized to execute the contract documents.

COUNCIL DECISION: 1. That the Town of Whitby accept the highest scoring proposal of planningAlliance to an upset limit in the amount of $322,920.00 (excluding taxes) for Consulting Services for the development of the Port Whitby Secondary Plan update, Community Improvement Plan and Urban Design Guidelines subject to negotiation of a satisfactory agreement; 2. The Staff be authorized to enter into negotiations with planningAlliance regarding a satisfactory agreement for the final work plan; and 3. That the Mayor and Clerk be authorized to subsequently execute the necessary contract documents.

That Item 1 e) of the main motion be divided in order to deal with it separately.

1 e) The addition of an east-west connection between Coronation Road and Anderson Street, which generally follows the proposed/future mid-block arterial road as identified in the Town of Whitby Transportation Master Plan.

COUNCIL DECISION: 1. That staff be authorized to implement “public drop-off” recycling containers for primary dry-cell and rechargeable batteries at select Town of Whitby facilities. 2. That staff be authorized to enter into a one (1) year agreement with RMC (Raw Materials Company Inc.) for the processing and recycling of all used batteries collected at Town facilities. 3. That a copy of Public Works Department Report PW 33-12, “Battery Recycling Program” be forwarded to the Region of Durham and area municipalities.

COUNCIL DECISION: 1. That Public Works Report PW 31-12 be received as information. 2. That the Region of Durham be requested to include the following modifications within the pending Winchester Road Class EA Environmental Study Report: a) Detailed need and justification analysis supporting the recommended solution and design with traffic analysis/discussion on how the proposed varying cross- sections will accommodate traffic demand and the resulting impact on local streets, with and without a proposed mid- arterial roadway, and any recommended mitigation measures to resolve issues with traffic infiltration on local streets. b) The inclusion of a multi-use path on the south side of Winchester Road, in lieu of a proposed sidewalk, between Baldwin Street and Thickson Road. c) Investigation/discussion/inclusion of further pedestrian crossing opportunities of Winchester Road throughout the study limits, including at the Chelmsford Drive intersection. d) The proposed additional right-of-way be reduced/eliminated in the vicinity Luther Vipond Arena/Brooklin Memorial Park. e) The entrance to the Brooklin Memorial Open Space Lands be maintained. f) All new and replacement roadway illumination capital costs be borne by the Region of Durham and through any applicable collected development charge funds. g) All hard surface boulevard/median island treatments be undertaken with brick pavers between Anderson Street and Baldwin Street and all costs associated with this work be borne by the R

COUNCIL DECISION: 1. That Council approve the Region of Durham’s request for an exemption from the provisions of Noise By-law 292-70 as amended, to facilitate road reconstruction activities as part of Regional Contract D2012-010 for up to 40 evenings (8 pm to 7 am) Monday through Saturday and on Sundays (8 am to 5 pm) between September 18th, 2012 and July 15th, 2013 with the exception of holiday weekends (Friday through Monday). 2. That Council direct Staff to bring forward an amending by-law to Town of Whitby Noise By-Law 292-70 as amended, to delegate the MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, SEPTEMBER 17, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING authority to the Commissioner of Public Works to approve noise by- law exemptions for construction works undertaken by the Town of Whitby, Region of Durham and/or Ministry of Transportation (with the exception of Highway 407 related activities), subject to the following general guidelines: a) If possible, work outside the limits of the Town’s Noise By- law will be avoided. b) If possible, evening work within 400m of residential dwellings will be avoided. c) If possible – Sunday work will be avoided. However if Sunday work is required, work will be limited between 8 am and 5 pm, whenever possible. d) No evening work will be permitted on holiday weekends. 3. That the necessary amending by-law be brought forward for Council appro

That the meeting be adjourned.