Regular Council Meeting

That the Town of Whitby advise Ontario’s Premier and Minister of Finance that it supports Resolution Number 2009-27.03 enacted by Cornwall City Council on April 27, 2009 which resolution appeals to the Provincial Government to exempt items related to the rental of recreation facilities and registration fees for minor sports from any harmonized sales tax; and, That the City of Cornwall and the Association of Municipalities of Ontario also be advised of Whitby Town Council’s position and support.

That Council adopt the recommendations set out in Item Nos. 4.1, 4.4, 5.1, 5.2 and 5.3 inclusive, as contained within the minutes of the meeting of the Planning & Development Committee held on May 19, 2009.

1. That the Zoning Application (Z-10-09) be approved subject to the comments and conditions contained in Planning Report, Item PL 55-09; 2. That an amendment to the Zoning By-law be brought forward for Council’s consideration; 3. That the Site Plan Application (SP-15-09) be approved subject to notice of the final approval of the zoning by-law amendment being issued by the Clerk and also subject to the comments and conditions contained in Planning Report, Item PL 55-09; and, 4. That the Mayor and Clerk be authorized to execute the Site Plan Agreement.

1. That Planning Report Item No. PL 51-09, be received as information; and, 2. That a copy of this report be forwarded to Whitby Hydro, the Library Board, Whitby Chamber of Commerce, the Station Gallery, Durham Catholic District School Board, Durham District School Board and the Durham Region Astronomical Association.

1. That Planning Report, Item PL 52-09, regarding the Downtown Development Capital Budget, dated May 19, 2009 be received as information; 2. That Staff be authorized to allocate the Downtown Capital Reserve Fund to the projects and programs outlined in Section 5.0 (i), (ii), (iii), and (iv) of this Report, specifically Tables A, B, C, and D; 3. That Staff report back on the future projects as outlined in Section 5.0 (vi), with details regarding cost estimates, timing of projects, and budget forecasting by December 2009; 4. That Council consider the various options available for the re-use and redevelopment of the Fire Hall site at 201 Brock Street South and determine a preferred option, in conjunction with its consideration of the feasibility study for a performing arts centre; and, 5. That notwithstanding Section 3, staff be directed to report back specifically with respect to design, location and cost options for the installation of bicycle stands in downtown Brooklin and downtown Whitby.

1. That Council approve the zoning application (Z-08-09) submitted by Brooklin Memorial Chapel for the extension of the temporary use of an existing funeral home for a period of three (3) years; and, 2. That the amending zoning by-law be brought forward for Council approval.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 1, 2009 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5. (continued) That Council adopt the recommendations set out in Item Nos. 3.1, 3.3, 3.5, 3.6 and 3.9, inclusive, as contained within the minutes of the meeting of the Operations Committee held on May 25, 2009.

1. That the Town of Whitby accept the low tender of Francton Construction Ltd. in the amount of $452,896.58; 2. That the total estimated project cost in the amount of $592,679.90 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender of Hard-co Construction Ltd. in the amount of $1,810,659.48 for Burns Street Reconstruction; 2. That the total estimated project cost for the Town of Whitby in the amount of $1,469,242.90 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Public Works/CMS Joint Report, Item PW 23-09 be received for information; 2. That Council approve the draft Terms of Reference for the development of a Cycling Plan and Leisure Trails Plan; and, 3. That Council direct staff to proceed with a proposal call for the Town of Whitby Cycling Plan and Leisure Trails Plan and report back to Council with a recommendation regarding the preferred consultant and study financing.

That Fire Department Report, Item FR 02-09, with respect to the 2008 Annual Report, be received as information.

That the rules of procedure be suspended to allow introduction of the following motion.

That the above-noted motion be

That the June 15th, 2009 meeting of the Planning and Development Committee commence at 6:15 p.m. and the Clerk note the change when publishing the agenda and on the Town’s website.

That the Town of Whitby request the Regional Municipality of Durham to install signalization at the intersection of Burns and Henry Streets even if it does not meet the warrants.

That Council suspend its rules of procedure in order to permit the introduction of By-law No. 6192-09.