Regular Council Meeting

That the minutes be adopted.

That the correspondence from the Town of Ajax with respect to Durham Regional Council: The Need for Fair and Efficient Representation, be received for information. MOTION

1. That the correspondence and the report from the Town of Ajax be

That the requests for proclamations for Seniors' Month - June 2013; World Elder Abuse Awareness Day - June 15, 2013; Spina Bifida and Hydrocephalus Awareness Month - June 2013 and Chiari Awareness Month - September 2013 be endorsed.

1. That Council approve the technical amendment to Zoning By-law 1784 as described in Planning Report Item PL 59-13; 2. That an appropriate amendment to Zoning By-law 1784 be brought forward for Council approval.

1. That Council approve Site Plan Application (SP-05-13) subject to the Conditions of Approval contained in Section 8.0 of Planning Report No. PL 56-13; and, 2. That the Mayor and Clerk be authorized to execute the Site Plan Agreement.

1. That Council approve amendments to Zoning By-laws 2585, 1784 and 5581-05 in general accordance with the recommendations set out in Section 8.0 in order to introduce updated and harmonized home based business provisions, and further that the limited number of participants per dwelling unit be amended from "no more than five persons" to "no more than three persons" at one time in a home based business, excluding daycare facilities; 2. That appropriate amendments to Zoning By-laws 2585, 1784 and 5581-05 be brought forward for approval by Council; 3. That Public Works By-law staff report back to Council in six months with a status update on enforcement and related issues, if any; and, 4. That staff report back to Council with a cost estimate to implement a licensing program and any related administrative impacts relating to home based businesses.

1. That Council appoint the firm of Williams & Stewart Associates as Control Architect for the subdivision plan under file SW-2012-02; and, 2. That the Subdivider and Williams & Stewart Associates be advised of Council's appointment and the Subdivider's financial obligations as set out in Section 8.0 of Planning Report PL 54-13.

That Planning Report PL 57-13 be received for information.

1. That Council approve site plan application (SP-01-13) subject to the conditions of approval contained in Section 8.0 of Planning Report, PL 58-13; and; 2. That the Commissioner of Planning be authorized to approve the site plan drawings.

That Report No. FR 2-13, regarding Discharging Fireworks on Religious or Cultural Holidays, dated May 21, 2013, be received as information.

1. That Council approve the development of a Seniors Recreation and Leisure Services Strategy to guide the priorities and work plans of Page 10 of 21 Regular Council Minutes May 27, 2013 -7:00 PM the Seniors Services Section of the Parks and Recreation Division for the next five years; 2. That development of a Seniors Recreation and Leisure Services Strategy include consultation with the Seniors Services Committee of Council, Whitby Seniors Services Advisory Committee, Whitby Seniors Services members, and other Committees of Council (such as the Ethno-cultural and Diversity Advisory Committee of Council); community partners and agencies who serve Whitby seniors; and, 3. That staff report back with a draft Seniors Recreation and Leisure Services Strategy at the end of the first quarter of 2014 for Council’s consideration.

That Council endorse the Ontario Basketball 3x3 Canada Quest Tournament and 3x3 OBA Challenge to be held on July 6 and 7, 2013 at Iroquois Park Sports Centre (and the Abilities Centre), as outlined in Community and Marketing Services Department Report CMS 28-13.

That Council approve the activities planned for the 2013 Whitby County Town Carnival and Canada Day Celebration to be held at Victoria Fields as outlined in Community and Marketing Services Department Report CMS 31-13. Page 11 of 21 Regular Council Minutes May 27, 2013 -7:00 PM

1. The Public Information Centre Summary, as shown on Attachment No. 2 appended to Community and Marketing Services Report CMS 32-13, regarding public input received on April 18, 2013 for the draft Phase 3 Implementation Report of the Waterfront Parks and Open Space Master Plan be received as information; and, 2. The Steering Committee Minutes, Stakeholders Meeting Minutes, Stakeholders Input Summary, and Public Input Summary, as shown on Attachments Nos. 3, 4, 5 and 6 appended to Community and Marketing Services Report CMS 32-13 for the draft Phase 3 Implementation Report of the Waterfront Parks and Open Space Master Plan be received as information.

1. That Council approve the recommendations for booking and use arrangements of the Town's Bocce Court facility with the proposed Page 12 of 21 Regular Council Minutes May 27, 2013 -7:00 PM Whitby Social Activity Club as outlined in Community and Marketing Services Department Report CMS 33-13; and, 2. Further, that the hours of use for the Whitby Social Activity Club are to be Monday, Wednesday, Thursday, Saturday full days and public to be Tuesday, Friday and Sunday full days.

That Council approve the Ethno-cultural and Diversity Advisory Committee of Council’s draft Community Survey appended to Community and Marketing Services Department Report CMS 34-13 and as outlined in the Committee’s 2013 Work Plan.

1. That Community and Marketing Services Department Report CMS 35-13 be received as information; and 2. That the correspondence between the Region of Durham and the Greater Toronto Marketing Alliance dated April 30 and May 16, 2013 regarding municipal autonomy for the coordination of foreign direct investment activities be received.

That Report No. CS 24-13 of the Commissioner of Corporate Services/Treasurer be received as information.

1. That the Town of Whitby accept the low tender of Miller Paving Limited in the amount of $470,182.71 (excluding taxes) for all labour, materials and equipment necessary to complete road rehabilitation at various rural locations within the Town of Whitby; 2. That the total estimated cost in the amount of $668,000.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender of Hawkins Contracting Services Ltd. in the amount of $126,635.00 (excluding taxes) for all labour, materials and equipment necessary to complete Page 14 of 21 Regular Council Minutes May 27, 2013 -7:00 PM Corbett Creek erosion mitigation within the Town of Whitby; 2. That the total estimated cost in the amount of $215,000.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender of Eagleson Construction in the amount of $881,132.15 (excluding taxes) for all labour, materials and equipment necessary for the reconstruction of Powell Road; 2. That an over expenditure in the amount of $68,038.00 be approved and funded from current year maintenance savings; 3. That the total estimated cost in the amount of $1,095,000.00 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender of 2220742 Ontario Ltd. o/a Bronte Construction in the amount of $115,661.00 (excluding taxes) for all labour, materials and equipment necessary to construct the Consumer Drive Soccer Field Storm Sewer Relocation; 2. That the total estimated cost in the amount of $232,000.00 be approved; and, Page 15 of 21 Regular Council Minutes May 27, 2013 -7:00 PM 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender of Trison Contracting Inc. in the amount of $62,220.00 (excluding taxes) for the supply of materials, application, grading, shaping and compacting of road shoulders as required by the Town of Whitby; and, 2. That the total estimated cost in the amount of $83,315.07 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender of Bob Hendricksen Construction Ltd. in the amount of $330,170.50 (excluding taxes) for all labour, materials and equipment necessary to repair the Brock Street Subway as required by the Town of Whitby; 2. That an over-expenditure in the amount of $125,000.00 be approved and funded from current year maintenance savings, 3. That the total estimated cost in the amount of $475,000.00 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents. Page 16 of 21 Regular Council Minutes May 27, 2013 -7:00 PM

1. That the Town of Whitby accept the low tender of 2220742 Ontario Ltd. o/a Bronte Construction in the amount of $109,910.00 (excluding taxes) for all labour, materials and equipment necessary to complete the repair of Town owned catch basins and/or maintenance holes at various locations within the Town of Whitby; and, 2. That the total estimated cost in the amount of $131,844.42 be approved; 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low compliant tender bid of Vermeer Canada Inc., in the total net amount of $49,400.00 (plus applicable taxes) for the supply and delivery of one (1) 2013, 15" Trailer Mounted Drum Chipper which includes a trade-in allowance; 2. That an over expenditure in the amount of $269.44 be approved and funded from the current year maintenance savings; 3. That the total estimated project cost for the Town of Whitby in the amount of $50,269.44 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents. Page 17 of 21 Regular Council Minutes May 27, 2013 -7:00 PM

That report No. CS 49-13 of the Commissioner of Corporate Services/Treasurer be received as information.

That leave be granted to introduce By-law No. 6739-13 to 6750-13, and to dispense with the reading of the by-laws by the Clerk and that the same be considered read a first, second and thrid time and finally passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of Council of the Town of Whitby at its meeting held on May 27, 2013, and that the same be considered read a first, second and thrid time and finally passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting be adjourned.