Regular Council Meeting

That the minutes be adopted.

That a motion to hear Mike Pettigrew, Biglieri Group and Frank Marchio, Director of Land Development, Lakeview Homes with respect to Planning Report, PL 116-13 and Don Given, President, Malone Parsons representing the Brooklin North Landowners Group with respect to Planning Report, PL 116-13 be allowed.

That the proclamation for Tamil Heritage Month - January 2014 be endorsed.

1. That Report PL 114-13, with respect to applications for a draft plan of subdivision and zoning by-law amendment for 2287531 Ontario Inc. and 784534 Ontario Inc., be

That the main motion be amended by adding the following as Item 5: Further, that when staff are preparing the report back to the Planning Committee on the survey questions, that staff also be requested to review the ability for residents to opt-out of the Werden's Plan Heritage District Area and report back on the matter.

That Items 3 and 4 of the main motion be replaced by the following: 1. That staff report back on a process to develop detailed heritage guidelines in relation to Werden‟s Plan District Area; and 2. That Items 3 and 4 of Report PL 109-13 be

1. That Council approve Zoning Amendment Application (Z-07-13) and Site Plan Application (SP-06-13), subject to the conditions contained in Section 8.0 of Planning Report, PL 106-13; 2. That a By-law to amend Zoning By-law No. 1784 be brought forward for consideration by Council; and, 3. That the Mayor and Clerk be authorized to execute the Site Plan Agreement.

That Council endorse the proposed Work Plan to undertake a zoning study (Taunton and Garrard Zoning Study) to determine the appropriate future land uses and update the zoning for lands at the northwest corner of Taunton Road East and Garrard Road as outlined within Report PL 107-13.

1. That Council approve Site Plan Application (SP-13-13) subject to the comments and conditions contained in Planning Report Number PL 110-13; 2. That site plan approval be conditional upon receiving a favourable decision with respect to a Committee of Adjustment application to permit the use and zone provisions of the R5A*-4 Zone within a D(NR) Zone category; and, 3. That the Mayor and Clerk be authorized to execute the Site Plan Agreement.

1. That Council endorse in principle the concept of the „Park of Reflection‟ within the Town of Whitby as presented by Wounded Warriors Canada; 2. That Council approve the recommended location in Cullen Central Park for the proposed Wounded Warriors Canada‟s „Park of Reflection‟ subject to the conditions outlined in Community and Marketing Services Report CMS 55-13; and, 3. That staff report further to Council on the detailed design of the proposed „Park of Reflection‟, the funding commitment required by Wounded Warriors Canada for the project construction, and the ongoing operational maintenance program and cost and that staff report back on the costing and funding opportunities associated with establishing accessible access to the park.

1. That the 2013 Communities in Bloom National Judges Evaluation of the Town of Whitby be received as information; 2. That Council endorse the Whitby In Bloom Committee of Council‟s recommendations for the proposed 2014 Whitby In Bloom Program as outlined in Community and Marketing Services Report CMS 56- 13; 3. That Council approve the Town‟s participation in the 2014 National Edition – Evaluated Program of Communities in Bloom; and, 4. That subject to approval of the 2014 Operating Budget, that Council approve the 2013 WIB reserve balance be allocated to support the Town‟s entry into the 2014 National Edition – Evaluated Program of Page 10 of 23 Regular Council Minutes December 09, 2013 - 7:00 PM Communities in Bloom.

1. That Council approve the recommendations contained in Community and Marketing Services Report CMS 57-13 to regulate Smoking in Outdoor Public Places on properties that the Town of Whitby owns and leases for the purpose of providing municipal services; 2. That Council authorize staff to prepare a by-law to regulate Smoking in Outdoor Public Places, related to areas where children and youth play and congregate, and at public entrances/exits to municipal buildings and facilities; 3. That staff bring forward the draft Smoking in Outdoor Public Places By-law for Council approval and enactment in the first quarter of 2014; 4. That an amount of $40,000 from one time reserves be allocated for the installation of signage within parks, parkettes and at municipal buildings and facilities, and for the development and implementation of a public education and advertising program; and, 5. That the Clerk forward a copy of Community and Marketing Services Department Report CMS 57-13 to the Region of Durham Health Department. SEE FOLLOWING MOTION Resolution No. 517-13 Moved By Councillor Montague Page 11 of 23 Regular Council Minutes December 09, 2013 - 7:00 PM Seconded by Councillor Gleed That Item 5 of the main moton be amended to read as follows: That the Clerk forward a copy of Community and Marketing Services Department Report, CMS 57-13 to the Province of Ontario, Durham District School Board, Durham Catholic District School Board and all area Municipal Clerks in the Durham Region.

1. That Community and Marketing Services Department Report CMS 58-13 regarding the TO2015 Pan and Parapan American Games be received as information; 2. That Council endorse at the request of the TO2015 Organizing Committee the development of a Local Host Committee to reach out and promote to the community the TO2015 Games, as further outlined in the staff report; 3. That the Town of Whitby as the host community, and the Abilities Centre as the host venue, each appoint a representative to co-chair the Local Host Committee; and, 4. That staff report back to Council once the Local Host Committee is operational to secure approval to the Committee‟s proposed plans leading up to the TO2015 Games.

That Council approve the proposed Adopt-a-Trail Program and Policy attached to Community and Marketing Services and Public Works Departments Joint Report CMS 60-13.

1. That the Community and Marketing Services Department Report CMS 61-13 regarding the Ministry of Economic Development, Trade and Employment‟s Youth Jobs Strategy be received as information; 2. That Council approve the Economic Development Division‟s participation with the Durham Region Unemployed Help Centre in the development of the Youth Skills Connections – Community Stream funding proposal as outlined in the staff report; Page 13 of 23 Regular Council Minutes December 09, 2013 - 7:00 PM 3. That subject to the Ministry of Economic Development, Trade and Employment‟s approval of the Durham Region Unemployed Help Centre‟s proposal that the financial aspects related to partnering in this project be integrated within the Economic Development Division‟s annual 2014 and 2015 Operating Budgets; and, 4. That Council direct the Economic Development Division to establish the Whitby Youth Employment Action Committee with the partnership support of the Community Innovation Lab and Whitby based agencies, such as the Whitby Chamber of Commerce, with the purpose of developing programs with funding from the Province's Youth Jobs Strategy to assist Whitby youth secure good employment opportunities.

That Council approve and appoint the following members of Whitby Seniors‟ Services to the Whitby Seniors‟ Services Committee of Council for a period of one year ending November 30, 2014: • Suzanne Allen • Shirley Barnes • Valare Bromley • George Newans • Ann Nielsen • Shirley Scott • David Sanocki • Bonita Spall • George Spall • Carl Wilson

1. That the Town of Whitby accept the highest scoring proposal of IndEco Strategic Consulting Inc. in the amount of $106,650.00 (excluding taxes) to provide consulting services for the Corporate Energy Management Plan as required by the Town of Whitby; 2. That the total estimated project cost in the amount of $108,527.04 be approved; 3. That the over expenditure of $8,527.04 be funded from the Corporate Development Reserve; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

That Report No. CS 94-13 of the Commissioner of Corporate Services/Treasurer be received as information.

1. That Report, Item PW 08-13 regarding “Winter Maintenance Page 15 of 23 Regular Council Minutes December 09, 2013 - 7:00 PM Services Agreement for Highway 407 Crossing Roads Sections” be received as information; and, 2. That Council authorize the Mayor and Clerk to enter into a Winter Maintenance Agreement with OMR 407 East Development Group General Partnership in a form satisfactory to the Town Solicitor; and, 3. That a copy of the Public Works Department Report, Item PW 08-13 regarding “Winter Maintenance Services Agreement for Highway 407 Crossing Roads Sections” be forwarded to the OMR 407 East Development Group General Partnership for their information; and, 4. That a copy of Report PW 08-13 and the Winter Maintenance Services Agreement for Highway 407 Crossing Roads Sections be forwarded to the Region of Durham, Cities of Oshawa and Pickering, and the Town of Ajax.

That Item 4 of the main motion be amended to read as follows: That after assessment of the installation of the three-way stop sign at Darren Avenue and Chatterson Street, that a staff review be conducted to consider the effects of the three-way stop sign and report back to Council.

That Report PW 36-13, regarding the status update of transportation and parking related studies, be received as information.

1. That the Township of Scugog be advised that the Town of Whitby does not support the proposed site alteration permit application for the lands at 926 Townline Road due to anticipated impact on the municipality‟s infrastructure and to socio-natural environmental concerns; 2. That Council direct the Commissioner of Public Works to forward a letter to the Township of Scugog outlining the recommended conditions for the proposed site alteration permit as drafted in Section 5 of the staff report, in the event that the Township of Scugog approves the subject application; 3. That the Township of Scugog, in the event the application is approved, as part of the site alteration permit a defined trucking route be established and that no fill trucks be permitted on roads owned by the Town of Whitby with the exception of Townline Road; and that no fill trucks be permitted on Winchester Road East and Baldwin Street within downtown Brooklin; 4. That the Province of Ontario and the Region of Durham be requested to support the Town of Whitby's position; and 5. That Public Works Report PW 39-13 be forwarded to the Township of Scugog, Region of Durham, Ministry of Transportation and Central Lake Ontario Conservation Authority.

1. That Council direct Staff to further negotiate the proposed funding plan for the Brooklin Comprehensive Land Use and Transportation Master Plan Studies with the landowners in the Secondary Plan study area, and bring back a recommended formula for Council approval; and, 2. That the report and proposed work schedule be updated to identify the resolution of the provincial highway bypass as a priority.

1. That Council not support the decision of the Committee of Adjustment to approve Application A/51/13 to reduce the minimum length of a private garage that serves two or more vehicles from 6.2 metres to 5.4 metres for 23 single detached dwellings in draft approved Plan of Subdivision SW-2012-01 based on the Planning Commissioner‟s Report to the Committee of Adjustment dated Thursday November 21, 2013; 2. That staff be authorized to file an appeal to the Ontario Municipal Board on behalf of the Town of Whitby; and, 3. That staff attend any Ontario Municipal Board hearing to advance Council‟s position on the Committee of Adjustment decision on Application A/51/13.

That leave be granted to introduce By-law # 6801-13 to 6806-13, save and except By-law # 6801-13, and to dispense with the readings of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on December 9th, 2013, and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting be adjourned.

That Item 5 of the main moton be amended to read as follows: That the Clerk forward a copy of Community and Marketing Services Department Report, CMS 57-13 to the Province of Ontario, Durham District School Board, Durham Catholic District School Board and all area Municipal Clerks in the Durham Region.

That By-law # 6801-13 be