Regular Council Meeting

That a letter dated June 17, 2009 from Karin Martens, President of the Humane Society and addressed to Mayor Pat Perkins and Members of Council, asking for a donation to offset certain Town charges related to development, be

That Council consider recommendations from the June 22, 2009 Operations Committee meeting at this time.

That Council adopt the recommendations set out in Item Nos. 3.1, 3.3 to 3.10 inclusive, 3.12 to 3.14 inclusive, 3.16, 3.18 to 3.25 inclusive, as contained within the minutes of the meeting of the Operations Committee held on June 22, 2009.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 29, 2009 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5. (continued) 1. That Council approve the draft Terms of Reference to undertake a study of the Market and Community Needs for a Performing Arts Centre; 2. That Council authorize Staff to proceed with a proposal call to obtain submissions from qualified consultants; and, 3. That Staff report back to Council with a recommendation regarding the preferred consultant and study financing.

That the above motion be amended by adding the following thereto: 4. That staff investigate the need and placement for a pedestrian crossing in the area of the proposed new Brooklin Community Centre and Library.

1. That Report PW 30-09 regarding “Retailer Fee on Plastic Shopping Bags” be received as information; and, 2. That staff develop a communication plan to promote voluntary reduction of plastic bags for all large retailers in Whitby.

That staff be directed to consult with the federal regulatory body and report back as to the safety status of the various railways throughout the Town of Whitby.

1. That the Town of Whitby reject all tenders regarding Contract W-2009-11; 2. That Staff perform the drainage/ditch works in late 2009 and early 2010; 3. That the Town of Whitby re-tender the surface treatment portion in early 2010; and, MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 29, 2009 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5. (continued) 4. That funds associated with this project be

That the above motion be amended by adding the following thereto: 5. That Cochrane Street surface treatment be the first priority in 2010 and the first project to be scheduled and constructed in 2010.

That Council adopt the recommendations set out in Item Nos. 3.3, 4.1, 4.2, 4.5 to 4.9, inclusive, 4.11 and 4.13, as contained within the minutes of the meeting of the Planning & Development Committee held on June 15, 2009.

1. That Council approve Site Plan Application SP-14-09 subject to the comments and conditions contained in Planning Report, Item PL 62-09; 2. That the Mayor and Clerk be authorized to execute a Site Plan Agreement; and, 3. That the Site Plan Agreement clearly states that if the proposed unnamed Lynde Shores Public School becomes a bussing school, then it would be retrofitted for a bus drop-off area.

1. That Site Plan Application (SP-10-09) be approved subject to a successful Minor Variance Application and the comments and conditions contained in Planning Report, Item PL 65-09; and, 2. That the Mayor and Clerk be authorized to execute the Site Plan Agreement.

1. That Council approve the revisions to Council approved site plan application (SP-05-09) subject to the comments and conditions contained in Planning Report, Item PL 72-09; and, 2. That the conditions of approval for (SP-05-09), as part of Council’s approval dated May 11, 2009 remain in effect except for the revisions contained in Planning Report, Item PL 72-09.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 29, 2009 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5. (continued) That Planning Report, Item PL 74-09, re: Endangered Species Act, 2007, be received as information.

1. That Council approve Zoning Application (Z-11-09) subject to the comments and conditions contained in Planning Report, Item PL 59-09; 2. That a By-law to amend Zoning By-law No. 2585 be brought forward for consideration by Council; 3. That the residents of Byron Street North (north of Palmerston Avenue) be notified of the report and advised it will be coming to Council on June 29, 2009 and that Council give them the opportunity to deputize at that meeting if they so wish; and, 4. That north of Palmerston Avenue, the street name remain as “Byron Street North” and that if staff wish to rename the crescent portion of the street, that they proceed.

1. That Zoning Application (Z-03-09) be approved subject to the comments and conditions contained in Planning Report, Item PL-61-09; 2. That a By-law be brought forward for Council consideration; 3. That Site Plan Application (SP-04-09) be approved subject to the comments and conditions contained in Planning Report, Item PL-61-09; and, 4. That the Mayor and Clerk be authorized to execute the Site Plan Agreement.

That Council meet past 11:00 p.m.

1. That staff investigate opportunities to enhance public engagement, information and dialogue through the election process by improving individual and electronic access by the voters to the candidates and that such investigation shall specifically address: (a) the provision of adequate public debates between the candidates in appropriate venues; (b) ensuring that such debates are recorded and made available electronically to permit convenient access by voters; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 29, 2009 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 6. (continued) (c) opportunities for candidate statements to be recorded and made available electronically to permit convenient access by voters, and (d) facilitating access to candidate information through the Town website; and 2. That staff report to Operations Committee in this regard on September 14, 2009.

That the rules of procedure be suspended to allow introduction of the following three motions.

That staff investigate the possibility of mail-in voting and report back at the September 14, 2009 Operations Committee meeting.

That the Town Solicitor be directed to investigate and report back to Council on whether or not the Province could prohibit insurance companies from cancelling a home owner’s insurance coverage as a result of having suffered a loss due to flooding; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 29, 2009 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 7. (continued) That the Association of Municipalities of Ontario (AMO), the Financial Services Commission and Ontario Minister of Finance be advised of Council’s concern in this regard; and, That an attempt be made to discuss this matter during the Minister’s Forum at AMO.

That the Mayor write to Brookvalley Holdings Ltd. and extend thanks for the donation of its sale office on Winchester Road for use as a temporary library in Brooklin while a new Community Centre and Library is constructed; and, That an invitation also be extended to Brookvalley Holdings Ltd. to attend the official opening of the new Brooklin Community Centre and Library once completed.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 29, 2009 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 8. (continued) That Council suspend its rules of procedure in order to permit the introduction of By-law No. 6209-09.