Regular Council Meeting

That the minutes be adopted.

Page 2 of 18 Regular Council Minutes September 21, 2015 - 7:00 PM That the proclamations for Franco-Ontarian Day - September 25, 2015, Occupational Therapy Month - October 2015, World Diabetes Day - November 14, 2015, Walk for Values Day - November 23, 2015, Type 1 Diabetes Awareness Month - November 2015 and the flag raising for Franco-Ontarian Day - September 25 to October 2, 2015 and Grandview Kids Week - September 27 to October 4, 2015, be endorsed.

That staff be requested to send a letter to the Honourable Kathleen Wynne, Premier of Ontario, advising that Whitby Town Council endorses the resolution as put forward by the City of Kingston regarding continued operation of Hydro One as a publicly owned asset, and that the sale of any Hydro One assets be limited solely to the sale to other public bodies, such as Ontario municipally owned utilities.

That Item 4.2, Correspondence from Kevin Arjoon, Acting City Clerk, City of Kingston dated September 3, 2015 regarding a

That Council approve Sign By-law Amendment Application SBA-01-15 to the Town of Whitby Sign By-law 5695-05 in accordance with the following site specific by-law amendment for Gerdau Ameristeel Corporation on lands known as Part 1 on Plan 40R-28078 and two (2) pylon sign variances: 1. That Council approve the definition of a pylon sign for the subject lands to read as follows: means a sign advertising the use or occupancy of an adjacent use on lands described as Part 1 on Plan 40R-28078, supported by one (1) or more poles or other support structure; 2. The sign amendment by-law shall specifically locate one (1) pylon sign within Part 1 on Plan 40R-28078, located a minimum of 2 metres from the curb on Gerdau Court and a maximum of 6 metres from South Blair Street; 3. That the sign amendment by-law be prepared for Council approval; 4. That Council approve sign variance to increase the maximum height for a pylon sign from 7.5 metres to 10.5 metres and to increase the maximum sign area for a pylon sign from 15 square metres to 23 square metres; 5. That Gerdau enter into an encroachment agreement for the Town lands which shall include leasing terms, indemnification and insurance requirements; Page 5 of 18 Regular Council Minutes September 21, 2015 - 7:00 PM 6. That Gerdau be responsible for the legal fees incurred for the preparation of the encroachment agreement; and, 7. That the Mayor and Clerk be authorized to execute the agreement.

1. That Planning Report PL 68-15 be received for information; 2. That Council approve the Whitby Sustainability Advisory Committee’s proposed 2015 – 2018 Work Plan; and, 3. That Council approve the revisions to the Whitby Sustainability Advisory Committee Terms of Reference as outlined in this report.

That Council approve Sign By-law Amendment application SBA-02-15 to the Town of Whitby Sign By-law 5695-05 in accordance with the following site specific by-law amendment for Greenworld Investments Inc. on lands municipally known as 5515 Thickson Road North and one (1) sign variance: 1. That Council approve the use of a read-o-graph sign to be added to a pylon sign in an agricultural zone provided the read-o-graph portion of the pylon sign does not exceed fifty (50) percent of the total display surface area of the combined pylon/read-o-graph sign; 2. That the sign amendment by-law be prepared for Council approval; and, 3. That Council approve a sign variance to increase the maximum sign area for a pylon sign from 3 square metres to 6 square metres.

That Community and Marketing Services Department Report, CMS 39- 15 regarding the progress on the 2014-2018 Recreation and Leisure Services Seniors Strategy be received as information.

1. That Council approve the proposed downtown Brooklin Beerfest to be held Saturday, October 10, 2015 in downtown Brooklin and Grass Park, subject to the terms and conditions outlined in Community and Marketing Services Department Report, CMS 37-15; 2. That Council authorize the temporary closure of Roebuck Street for the event; and, 3. That Council provide an exemption to the Noise By-law No. 6917-14 during the hours of the proposed Brooklin Beerfest.

That Community and Marketing Services Department Report, CMS 42- 15 be received as information.

That Community and Marketing Services Department Report, CMS 43- 15 regarding arena lighting replacement be received as information.

1. That Community and Marketing Services Department Report, CMS 44-15 concerning shade options for parks within the Town be received as information; 2. That Community and Marketing Services conduct a shade audit on playground areas, seating areas and weekend permitted sports fields within Town District parks and report back to Council in the 4th quarter with a shade priority program; and, 3. That the overall costs associated with a shade priority program be

That the 2016 Budget Process and Calendar outlined in this report be approved by Council and that the Town Clerk establish the meeting dates, save and except, that the meetings with respect to the Budget Page 10 of 18 Regular Council Minutes September 21, 2015 - 7:00 PM Summary Report and Public Overview and Input Meeting proposed for February 1, 2016 and February 4, 2016 respectively, be combined into the Operations Committee meeting to be held on February 1, 2016.

That report CS 84-15 from the Commissioner of Corporate Services/Treasurer be received as information.

That report No. CS 85-15 of the Commissioner of Corporate Services/Treasurer be received as information.

1. That Bell Mobility Inc. be approved as the communication provider of Page 11 of 18 Regular Council Minutes September 21, 2015 - 7:00 PM wireless telephone services for a four (4) year term beginning October 1, 2015; 2. That the total annual estimated cost for the Town of Whitby in the amount of approximately $56,973 per annum be approved; and, 3. That approval be granted for the continuation of the agreement for one (1) additional year based on satisfactory performance in the prior year and acceptable pricing.

1. That the Town of Whitby accept the low tender bid of Georgian Chevrolet Buick GMC in the amount of $122,630.00 (plus applicable taxes) for the supply and delivery of three (3) ¾ ton current model year, 9500 lb. G.V.W, four wheel drive, pick up trucks with plow attachments; 2. That the total estimated project cost for the Town of Whitby in the amount of $130,788.29, be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Report PW 36-15 be forwarded to the Region of Durham; 2. That the Region be requested to include sufficient funds in their 2016 – 10 Year Capital Roads Program to complete the following Town of Whitby priorities; a. The need to coordinate and advance the below projects to 2016, with appropriate staging to reduce construction impacts and delays to users, and to address existing operational, capacity and safety concerns. I. Brock Street widening from Rossland Road to Taunton Road; II. Rossland Road widening between Civic Centre Drive and Garden Street; III. Brock Street intersection improvements at Rossland Road; IV. Manning Road intersection improvements at Brock Street; and, V. Rossland Road intersection improvements at Garden Street. b. The advancement of the realignment of Victoria Street from South Blair Street to Thickson Road from 2018 to 2017; c. The advancement of the rehabilitation of Cochrane Street from Ferguson Street to Bonacord Avenue to 2017, including cycling lanes to complete north-south cycling route between Greenbelt Cycling Route and Waterfront Trail; and, d. The advancement of the extension of Consumers Drive from Thickson Road to Thornton Road from 2017 to 2016. 3. That the Region be requested to initiate the following Environmental Assessments (EAs) associated with the Highway 407 project; a. Lake Ridge Road from Dundas Street to Highway 407 from 2017(Dundas Street to Rossland Road) to 2016; b. Baldwin Street from Taunton Road to Highway 407 in 2

That Council approve a one-time payment from Reserves in the amount of $200,981 of which $43,753 will be funded from Development Charges, and $157,228 will be from One-Time Reserves to pay for the budgeting shortfall in the Capital budget for Whitby’s share of the Regional interoperable radio system, and for additional unanticipated costs.

Page 14 of 18 Regular Council Minutes September 21, 2015 - 7:00 PM That Council receive for information that Whitby Fire and Emergency Services (WFES) will be receiving training on the use of EpiPens, after which time the pens will be

That leave be granted to introduce By-law #7030-15 to 7034-15 and to dispense with the readings of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on September 21, 2015 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

That Council approval of the major red line amendment (MR-01-14) and zoning by-law (Z-05-14) continue to apply in accordance with Planning Report PL 51-15; 2. That a zoning by-law implement the draft approved plan; and, 3. That the amended subdivision draft plan conditions as set out in Attachment 3 be approved by Council.

That Council endorse the proposed framework for the development of the Age-Friendly Community Plan as outlined in Community and Marketing Services Department Report, CMS 40-15.