Regular Council Meeting

That the minutes be adopted.

That the proclamation for Human Values Day - April 24, 2018, be endorsed.

That Alison Galvan be appointed as a Director to the Downtown Whitby Business Improvement Area Board of Management for a term ending November 30, 2018.

That the 2017 Annual Report for the Brooklin Downtown Development Steering Committee be received and endorsed.

That the 2017 Annual Report for the Downtown Whitby Development Steering Committee be received and endorsed.

1. That Council approve development plans for the Landmark – 416 Dundas St. Ltd. (Site Plan Application SP-22-17), subject to: a. The completion of revisions to the proposed plans as outlined in Report No. PL 12-18 ; and, b. The Conditions of Approval set out in Attachment #7 of Report No. PL 12-18; 2. That the Mayor and Clerk be authorized to execute a Site Plan Agreement; and, 3. That the Council approval be subject to a successful application to the Committee of Adjustment as identified in Section 4 of Report PL 12-18.

Page 5 of 21 Regular Council Minutes March 19, 2018 - 7:00 PM 1. That Council approve the Zoning By-law Amendment Application to Extend a Temporary Use (Z-01-18) for a period of three (3) years, as set out in Section 5.0 of Planning Report PL 9-18; and, 2. That the amending by-law be brought forward for Council’s consideration.

1. That Council approve the Zoning By-law Amendment Application to Extend a Temporary Use (Z-04-18) for a period of three (3) years, as set out in Section 5.0 of Planning Report PL 13-18; and, 2. That the amending by-law be brought forward for Council’s consideration.

1. That Council approve development plans for the subject land (Site Plan Application SP-23-17) subject to: a. The completion of revisions to the proposed plans as outlined in Report PL 8-18; and, b. The conditions of approval set out in Attachment #8 to Report PL 8-18; 2. That the Mayor and Clerk be authorized to execute the Site Plan Agreement; 3. That the Council approval be subject to a successful application to the Committee of Adjustment, as identified in Section 4 of Page 6 of 21 Regular Council Minutes March 19, 2018 - 7:00 PM Report PL 8-18; and, 4. That the Council approval be subject to a successful application to the Durham Region Land Division Committee, as identified in Section 4 of Report PL 8-18.

That the properties municipally known as 5550 Baldwin Street; 1410 Dundas Street West; 1420 Dundas Street West; 1475 Dundas Street West; 1520 Dundas Street West; 1565 Dundas Street West; 5945 Garrard Road; 1220 Rossland Road West; 880 Taunton Road West; 945 Taunton Road West; 5675 Thickson Road North; 975 Winchester Road West; and 980 Winchester Road West, being properties impacted by the construction of the Highway 407 East and Highway 412 be removed from the Town’s Municipal Heritage Register.

That the properties municipally known as 8205 Baldwin Street North; 124 Brock Street North; 465 Townline Road West; and 76 Queen Street, be removed from the Town’s Municipal Heritage Register.

1. That item MD-4041 be removed from the Planning and Development Committee New and Unfinished Business list; and, 2. That the Clerk be directed to bring forward a by-law to repeal and replace Permanent Sign By-law # 5695-05 to permit projecting signs and prohibit new internally illuminated signs in the downtown areas.

That Report LS 01-18 be

That the main motion be amended to add the following as Item 3: That section 3.2 of the draft Permanent Sign By-law # 7379-18 be revised to read as follows: 3.2 The provisions of this by-law shall not apply to a sign or advertising device that was lawfully erected or displayed on the day of the passing of this by-law so long as the sign or advertising device for an existing Page 8 of 21 Regular Council Minutes March 19, 2018 - 7:00 PM business is not in any way substantially altered, it being understood that the maintenance, repair, or identical replacement of the sign or advertising device or a change in the message displayed shall be deemed not to in itself constitute an alteration.

1. That item MD-4041 be removed from the Planning and Development Committee New and Unfinished Business list; 2. That the Clerk be directed to bring forward a by-law to repeal and replace Permanent Sign By-law # 5695-05 to permit projecting signs and prohibit new internally illuminated signs in the downtown areas; and, 3. That section 3.2 of the draft Permanent Sign By-law # 7379-18 be revised to read as follows: 3.2 The provisions of this by-law shall not apply to a sign or advertising device that was lawfully erected or displayed on the day of the passing of this by-law so long as the sign or advertising device for an existing business is not in any way substantially altered, it being understood that the maintenance, repair, or identical replacement of the sign or advertising device or a change in the message displayed shall be deemed not to in itself constitute an alteration.

1. That item MD-3571 be removed from the Planning and Development Committee New and Unfinished Business list; and, 2. That the Clerk be directed to bring forward a by-law to amend Page 9 of 21 Regular Council Minutes March 19, 2018 - 7:00 PM Temporary Sign By-law # 5696-05, as amended, to give effect to the recommendations contained in this report.

That Item 2 of the main motion be amended to add the following after 'report': 'and the provision that development signs have the notation “development requires municipal planning approval” in Sans Serif, medium or bold weight font.'

1. That item MD-3571 be removed from the Planning and Development Committee New and Unfinished Business list; and, 2. That the Clerk be directed to bring forward a by-law to amend Temporary Sign By-law # 5696-05, as amended, to give effect to the recommendations contained in this report and the provision that development signs have the notation “development requires municipal planning approval” in Sans Serif, medium or bold weight font.

That Council approve the revised Public Complaint Policy appended to Report CLK 05-18 as Attachment 1.

That Public Works Report PW 9-18 be received for information.

1. That Council receive Staff Report PW 13-18 for information; 2. That a copy of Staff Report PW 13-18 be forwarded to the Ontario Minister of Transportation, the Minister of the Environment and Climate Change, the Region of Durham, and AECOM; 3. That a response to the Town of Whitby comments on the Design and Construction Report for the Brock Street structure (see Attachment 2), as well as report PW 29-17, be requested to the Ministry of Transportation; and, 4. That the Ministry of Transportation suspend tolls on Highway 407 and Highway 412 for the duration of construction to encourage the use of these alternate routes.

1. That Community and Marketing Services Report CMS 07-18 regarding the progress to date on the 2014-2018 Recreation and Leisure Services Seniors’ Strategy be received as information; 2. That Council approve the development of a 2019 – 2023 Seniors Recreation and Leisure Services Strategy to guide the priorities and work plans of the Seniors Services Section of the Parks and Recreation Division for the next five years; and, 3. That staff report back with a draft Seniors Recreation and Leisure Services Strategy in Q2 of 2019 for Council’s consideration.

1. That Council approve the proposed user fees for Ice, Floor, Sports Fields, Parks, Halls and Facility Rental Fees as outlined in Community and Marketing Services Department Report CMS 08- 18 (Attachment 1 – Ice, Floor, Sports Fields, Parks User Fees and Attachment 2 – 2018 Halls and Facility Rental Fees); 2. That the effective period for the proposed User Fees and Rental Fees be approved as follows: a. Ice, Floor, Sports Fields, Parks User Fees: April 1, 2018 to March 31, 2019; b. Halls and Facility Rental Fees: April 1, 2019 to March 31, 2020; and, 3. That the Clerk be directed to include the proposed Fees as Schedule F – Community and Marketing Services Fees – Ice, Floor, Sports Fields and Parks User Fees and Schedule G – Community and Marketing Services Fees – Halls and Facility Rental Fees, forming part of By-law 7220-17 (Consolidated Fees and Charges By-law) as amended, with the effective dates listed.

That Community and Marketing Services Report CMS 09-18 regarding the progress to date on the implementation of the Age-Friendly Whitby Action Plan be received as information.

1. That Community and Marketing Services Report CMS 10-18 regarding the progress to date on the 2013-2018 Recreation and Leisure Services Youth Strategy be received as information; 2. That Council approve the development of a 2019 – 2023 Recreation and Leisure Services Youth Strategy to guide the priorities and work plans of the Youth Services Section of the Parks and Recreation Division for the next five years; and, 3. That staff report back with a draft Recreation and Leisure Services Youth Strategy in Q2 of 2019 for Council’s consideration.

1. That Community and Marketing Services Report CMS 11-18 regarding the Brooklin Memorial Park Master Plan be received; and, 2. That item MD 4152 pertaining to the Brooklin Memorial Park be lifted from the Operations Committee New and Unfinished Business list.

That Council approve and appoint the following additional member, Moya Bugelli, to the Town of Whitby Seniors’ Committee of Council for a period of one year ending December 31, 2018.

1. That Council endorse the Corporate Information Technology Strategic Plan (CITSP); 2. That Council approve the risk management initiatives listed in the CITSP requiring an additional budget of $565,000 to be funded from the Insurance Reserve Fund as per Council Resolution # 381-17; 3. That, notwithstanding the Purchasing Policy, in order to achieve the transformation and standardization of the technology platform, that the CAO and the Commissioner of Corporate Services/Treasurer be authorized to enter into any ancillary agreements for the purchase of goods, services and solutions to expedite the completion of the CITSP projects; with standardization being reported to Council annually; 4. That the CAO and Treasurer be authorized to engage a consultant through a public process to assist with the development of a report that identifies the funds, tasks and benefits required for the future Enterprise Resource Planning (ERP) solution project; and, 5. That Council authorizes the Treasurer to commit all technology related tax based funding released through the budget monitoring policy to fund future CITSP projects. Page 15 of 21 Regular Council Minutes March 19, 2018 - 7:00 PM

1. That the Town of Whitby accept the low bid as submitted by Sanscon Construction Ltd. in the amount of $4,257,184.53, (plus applicable taxes) for all labour, materials, equipment and supervision necessary to complete the Urban Road Resurfacing and Overlay Program as required by the Town of Whitby; 2. That the Total Project Cost of $4,978,650.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

That the Council Expense Policy, as amended, attached as Appendix 1 be approved. Page 16 of 21 Regular Council Minutes March 19, 2018 - 7:00 PM

That Council expenses be reduced from $32,000 to $8,000 per Member for the four year term of Council.

That Report LS 14-18 be received for information.

That the main motion be amended by adding the following as Item 2: That subject to the Association giving direction to the three organizations on how to access funds held in trust, the matter concerning the 2013 Mayor’s Gala be deemed closed.

1. That Report LS 14-18 be received for information; and, 2. That subject to the Association giving direction to the three organizations on how to access funds held in trust, the matter concerning the 2013 Mayor’s Gala be deemed closed.

That leave be granted to introduce By-laws # 7376-18 to # 7378-18, # 7379-18 as amended through Resolution # 78-18, # 7380-18 as amended through Resolution # 79-18, # 7381-18 to # 7383-18 and # 7385-18 to # 7386-18, and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce By-law # 7384-18 and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on March 19, 2018 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.