Regular Council Meeting

That the minutes be adopted. Regular Council Minutes April 22, 2013 -7:00 PM

That the requests for proclamations for Day of the Honey Bee - May 29, 2013 and Recreation and Parks Month - June 2013 be endorsed.

1. That Planning Report PL 37-13 be received for information; and, 2. That the Parks and Recreation elements to the Port Whitby Secondary Plan considered by staff and the consultants in relation to the project be input into the future Town of Whitby Waterfront Plan and be presented to Council for their consideration at the appropriate Page 2 of 16 Regular Council Minutes April 22, 2013 -7:00 PM time.

1. That Council appoint the firm of Williams & Stewart Associates as Control Architect for the subdivision plan, known as Vintages being comprised of the builders Highmark Homes and DeNoble Homes; and, 2. That the Subdividers Highmark Homes/DeNoble Homes and Williams & Stewart Associates be advised of Council's appointment and the Subdivider's financial obligations as set out in Section 8.0 of Planning Report PL 40-13.

That Item 5 be amended to read as follows: That staff be directed to investigate potential traffic calming measures within the area of the development and report back to the Operations Committee prior to the commencement of final stage road construction.

1. That Council approve the Draft Plan of Condominium (CW-2013-01) subject to the conditions of approval in Section 8 of Planning Report Item PL 42-13; 2. That the Mayor and Clerk be authorized to execute the condominium agreement for the subject property; and, 3. That the Clerk advise the Commissioner of Planning at the Region of Durham of Council's decision.

That Planning Report PL 43-13, regarding LACAC Heritage Whitby 2012 Annual Report be received as information.

1. That PL 44-13 Design of Public Spaces, Ontario Regulation 413/12 be received as information; 2. That Town of Whitby Accessibility Standards or any other Town of Whitby standards relating to the areas covered by the Design of Public Spaces, be updated to reflect Ontario Regulation 413/12; and, 3. That the Accessibility Coordinator report back to Council with the recommended amendments. Page 5 of 16 Regular Council Minutes April 22, 2013 -7:00 PM

1. That the presentation from the residents of Ashburn on the GMF be

That the main motion be amended by adding the following as Item 6 and renumbering accordingly. That the correspondence dated April 18, 2013 from the Ashburn Community Committee with respect to the Greenwood Mushroom Farm Page 6 of 16 Regular Council Minutes April 22, 2013 -7:00 PM be

1. That the Waterfront Parks and Open Space Master Plan Draft Phase 3 Implementation Report attached to Community and Marketing Services Department Report CMS 21-13 be received for information; 2. That Staff report back to Council regarding the input received from the Steering Committee, Stakeholders, Interested Parties, and the Public Information Centre to be held on April 18, 2013; and, 3. That Council's comments and direction on the Draft Phase 3 Implementation Report be

1. That the Town of Whitby accept the low tender of D.Crupi & Sons Limited in the amount of $2,773,753.10 (excluding taxes) for all labour, materials and equipment necessary to complete road resurfacing - Urban at various locations within the Town of Whitby; 2. That the total estimated cost in the amount of $3,245,956.78 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

Page 8 of 16 Regular Council Minutes April 22, 2013 -7:00 PM 1. That the Town of Whitby accept the low tender of Hard-Co Construction Ltd. in the amount of $368,791.20 (excluding taxes) for all labour, materials and equipment necessary to construct a roundabout at Nichol Ave and Adanac Drive. 2. That the total estimated cost in the amount of $545,000.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender of Sierra Excavating Enterprises Inc. in the amount of $155,833.40 (excluding taxes) for all labour, materials and equipment necessary to complete stormwater management pond sediment removal, and; 2. That the total estimated cost in the amount of $228,576.07 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the tender of Suite One Maintenance & Contracting Inc. in the net amount of $36,750.00 (plus applicable taxes) for the first year of a three (3) year contract, for the custodial services for parks fieldhouses. 2. That approval be granted to extend this contract for up to two (2) additional one (1) year terms based on the company's satisfactory annual performance, product quality and service, as well as the Town's annual budget approval. Pricing shall remain firm for the duration of the contract. 3. That the total estimated project costs for the Town of Whitby in the amount of $112,190.40 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

That the 2014 Budget Calendar outlined in this report be approved by Council and that the Town Clerk establish the meeting dates.

Page 10 of 16 Regular Council Minutes April 22, 2013 -7:00 PM 1. That Council authorize Town staff to proceed with the Central Lake Ontario Conservation Authority (CLOCA) application for a Site Alteration Permit on Town-owned lands, zoned for future cemetery expansion, to the east of the existing Groveside Cemetery; and 2. That Council authorize Town staff to pursue opportunities to generate revenues to offset these costs by working with CLOCA and the Groveside Cemetery Board.

That Council approve the Public Works Department hosting an Open House on May 23, 2013 from 9:00 a.m. to 8:00 p.m. to celebrate National Public Works Week.

1. That Council approve a one year Electronic Waste (E-Waste) Recycling Pilot Program for multi-residential buildings; and, 2. That Staff be authorized to enter into a service agreement with Global Electric Electronic Processing (GEEP) for the collection and processing of E-Waste from multi-residential buildings only where an internal program can be established; and, Page 11 of 16 Regular Council Minutes April 22, 2013 -7:00 PM 3. That Staff report back to Council in one year on the findings of the Pilot Program; and 4. That a copy of Public Works Department Report PW 18-13, "Multi- Residential E-Waste Recycling Pilot Program", be forwarded to the Region of Durham and Area Municipalities.

That staff be authorized to negotiate directly with Joe Johnson Equipment Incorporated for the purchase of two (2) Labrie, two stream, side loading, one man garbage packers.

That the recommendations in Items 2.1 and 2.3 as contained in the confidential minutes of the Management Committee held on April 16, 2013 be adopted.

That leave be granted to introduce a motion.

That the full Procedural By-law Update come forward to the June 17, 2013 meeting of the Operations Committee.

That leave be granted to introduce By-law Nos. 6709-13, 6710-13, 6726-13 to 6729-13, and to dispense with the reading of the by-laws by the Clerk and that the same be considered read a first, second and third time and finally passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting be adjourned.

That the Town of Whitby accept the low tender of Trisan Construction in the amount of $722,901.50 (excluding taxes) for all labour, materials and equipment necessary to complete sidewalk construction at various locations within the Town of Whitby; 2. That the total estimated cost in the amount of $967,746.63 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of Council of the Town of Whitby at its meeting held on April 22, 2013, and that the same be considered read a first, second and third time and finally passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.