Regular Council Meeting

That CORR 14-12, being correspondence received from John Dolstra, Whitby Resident, advising of his resignation from the Durham Region Agricultural Advisory Committee, be received and that the Town Clerk advise the Region of Durham accordingly.

That CORR 15-12, being correspondence received from Stacy Guy, submitting an on-line petition of almost 1,000 names requesting that the skateboard park at Iroquois Park Sports Complex be named in honour of Doug Vickery who recently passed away due to a tragic accident be

That CORR 16-12, being Correspondence received from P.M. Madill, Regional Clerk, Region of Durham, advising that the Primary Cycling Network (Regional Cycling Plan) and implementation framework as contained in Commissioners’ Report No. 2012-J-8 is released for public consultation and that the area municipal councils be requested to comment on the proposed Primary Cycling network and implementation framework prior to September 30, 2012 be

That CORR 17-12, being a request for proclamation for English as a Second Language Week: November 4 – 10, 2012 and World Diabetes Day: November 14, 2012, be endorsed.

That Item 4 be deleted in its entirety and the remaining items be renumbered accordingly.

That Item 2 of the motion be amended to read as follows: 2. That prior to entering into a site plan agreement, the Developer shall submit a revised site plan based on Alternative 1 – Roundabout at the West Driveway Access to the satisfaction of the Public Works Department and the developer be responsible for $75,000, and The main motion, as amended, was then

That Items 4.1 to 4.19 inclusive and Items 4.21 to 4.23 inclusive, of Report No. 8 of the Operations Committee dated June 18, 2012, be adopted, save and except Items 4.4, 4.5, 4.9, 4.11, 4.12, 4.13, 4.15, 4.17, 4.18, 4.21 and 4.22.

COUNCIL DECISION: That Council approve the activities planned for the 2012 Whitby County Town Carnival and Canada Day Celebration as outlined in Community and Marketing Services Department Report CMS 42-12.

COUNCIL DECISION: 1. That Council approve Cullen Central Park as the preferred location for the proposed off leash dog park with one fenced area and one staked area with a double gate; 2. That Council authorize staff to report back to Council with respect to a two-tier design of the off leash dog park and preliminary MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 25, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING estimate of costs, including addressing mitigating measures for the Tormina subdivision to eliminate/minimize parking related to the proposed dog park; 3. That a legal opinion be requested from the Town Solicitor that addresses the Negligence Act as it relates to the proposed dog park; and, 4. That Staff report further regarding establishing a volunteer committee of dog owners to address issues with an off leash dog park.

COUNCIL DECISION: 1. That Council support the Whitby Iroquois Soccer Club’s (WISC) proposal to partner with the Town of Whitby to convert a natural turf soccer field to an illuminated artificial turf field at the Rossland Road Soccer Park leased by WISC; 2. That Council approve a loan in the amount of $650,000 to the Whitby Iroquois Soccer Club under the same terms and conditions applied to the original loan agreement (for the soccer dome) to fund the new project; 3. That staff be authorized to amend the existing capital and operating lease agreement (for the soccer dome) to reflect the changes in the description of the facility/property and account for the repayment and amortization schedule associated with the new loan; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 25, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 4. That staff be authorized to manage the project, prepare and issue tender documents to obtain competitive quotations for the site preparation, supply and installation of an illuminated artificial turf soccer field at the Rossland Road Soccer Park; 5. That staff engage the services of Sernas Associates to assist in the preparation of the tender by developing detailed construction drawings and specifications; 6. That Staff report back to Council with a recommendation on the preferred contractor, contract price and the estimated construction schedule following the ten

COUNCIL DECISION: 1. That the Town of Whitby accept the low tender of Eagleson Construction in the amount of $1,147,353.85 (excluding taxes) for all labour, materials and equipment necessary to complete the reconstruction of Kent Street (from Walnut Street to Beech Street) and Chestnut Street (from Brock Street to Ash Street); 2. That the total estimated project cost for the Town of Whitby’s portion of the road reconstruction in the amount of $1,110,000.00 be approved; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 25, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 3. That an over expenditure in the amount of $59,043.00 be approved, to be funded from 2012 maintenance savings from previously tendered projects; and; 4. That the Mayor and Clerk be authorized to execute the contract documents.

COUNCIL DECISION: 1. That the Town of Whitby accept the tender of Peltar Paving & General Contracting Company Ltd. in the amount of $103,225.00 (excluding taxes) for the repair of Town owned catch basins and/or maintenance holes; 2. That the total estimated project cost for the Town of Whitby in the amount of $119,041.76 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 25, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING COUNCIL DECISION: 1 That the Town of Whitby accept the low tender of R&M Construction in the amount of $51,575.00 (excluding taxes) for all labour, materials and equipment necessary to complete the Lynde Creek, Memorial Park storm sewer outfall channel restoration; 2. That the total estimated project cost for the Town of Whitby in the amount of $80,000.00 be approved; and 3. That the Mayor and Clerk be authorized to execute the contract documents.

COUNCIL DECISION: 1. That Report CS 60-12 of the Commissioner of Corporate Services/Treasurer be received; 2. That the Ministry of Natural Resources be encouraged to champion progressive management policies that reduce human-coyote incidents and foster through education programs respect for and understanding of the coyote; 3. That Council support the creation of a Coyote Education Program that advocates positive Human and Wildlife Experiences; 4. That the Town Clerk solicit the assistance of Coyote Watch Canada and the Ministry of Natural Resources in establishing the Coyote Education program; and MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JUNE 25, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5. That the Town Clerk report back to the Operations Committee later this year with the framework for the Coyote Education Program, including a date for a public information session.

COUNCIL DECISION: 1. That Report PW 21-12 on the Stormwater Management Facility Needs (See Attachment 2) be received as information. 2. That staff monitor and maintain the Stormwater Management Facilities in accordance with the Stormwater Management Facility Needs Assessment and Ontario’s Ministry of the Environment’s applicable legislation, regulations, and guidelines; 3. That a new maintenance category for Stormwater Management Facilities be established as part of the 2013 budget process with an annual budget of $375,000 allocated to the year 2016 inclusive; 4. That staff review and update the Developer contribution requirements to appropriately reflect actual maintenance costs associated with regular and future stormwater management facility needs; and 5. That an update to the Stormwater Management Facility Needs be completed in 2016 (5 years from 2011) to update the sediment cleanout schedule and annual maintenance costs.

COUNCIL DECISION: 1. That the Town of Whitby accept the tender of Coco Paving Inc. in the amount of $333,396.70 (excluding taxes) for stormwater management pond sediment removal; 2. That the total estimated project cost for the Town of Whitby in the amount of $402,264.48.00 be approved; and 3. That the Mayor and Clerk be authorized to execute the contract documents.

COUNCIL DECISION: That Community and Marketing Services Department, Economic Development Division, Report CMS No. 50-12 regarding the 2012 Whitby Economic Development Domestic/International marketing initiatives be received as information.

COUNCIL DECISION: 1. That Council approve the proposed fee changes for services and activities provided by Whitby Fire and Emergency Services as outlined within Report No. FR 2-12; 2. That Council approve the new charge for emergency response to a natural gas leak as a result of a ruptured gas line; and, 3. That Council authorize the Clerk to bring forward an amending by-law (Attachment A) to by-law No. 6387-10 (Attachment B) for Council approval.

That Report No. CS 64-12 of the Commissioner of Corporate Services/Treasurer be received for information.

That Council go In Camera in accordance with the provisions of the Municipal Act and Procedural by-law 6125-08 for the purpose of dealing with matters that relate to personal matters about an identifiable individual, including municipal or local board employees.

That Council rise and recess.

That Council appoint the following persons to the boards and committees noted for the term noted or until a successor is appointed: 7.1 Appointments to Advisory Boards and Committees i) Accessibility Advisory Committee Melissa Noonan for a term ending November 30, 2014 ii) Downtown Whitby Development Steering Committee Vera Felgemacher for a term ending November 30, 2014 Deanna Hollister for a term ending November 30, 2014 iii) Whitby Sustainability Advisory Committee Michael Abate for a term ending November 30, 2014 Scott Bennett for a term ending November 30, 2014 Lindsay Beyger for a term ending November 30, 2014 Jason Hagan for a term ending November 30, 2014 Joseph Jedinak for a term ending November 30, 2014 Melanie Jordison for a term ending November 30, 2014 Sarah Shaw for a term ending November 30, 2014 Blair Shoniker for a term ending November 30, 2014 Mercy Umukoro for a term ending November 30, 2014

That the meeting be adjourned.