Regular Council Meeting

That the minutes be adopted.

That the correspondence from David Chambers, President, Durham College Foundation regarding the final pledge payment of the Town of Whitby's commitment to the Growing for our Future Campaign at Durham College, dated March 24, 2014, be received for information.

Page 3 of 16 Regular Council Minutes April 22, 2014 - 7:00 PM That the correspondence dated April 9, 2014 from Steven Harper, Prime Minister of Canada regarding a National Day of Honour on May 9, 2014, be endorsed.

That the proclamation for Public - Rail Safety Week - April 28-May 4, 2014, be endorsed.

That the Town of Whitby participate on the Region of Durham Expert Task Forces for the Climate Change Action Plan for the time period outlined in the timetable provided by the Region at the discretion of the Chief Administrative Officer.

That correspondence dated March 24 and 31, 2014 from Rick Foster, regarding Home Based Businesses be

That the delegations made by Vera Felgemacher at the March 24, 2014 Operations Committee and March 31, 2014 Council Meetings be

1. That Council approve the application for an Industrial Draft Plan of Subdivision (File No. SW-2013-06) as illustrated on Attachment #4 subject to the comments and conditions contained in Section 8.0 of Planning Report PL 24-14; 2. That a 20 metre road allowance be approved due to the unique nature of this development and that it not be considered a precedent; 3. That Council approve the application to amend Zoning By-law 1784 (File No. Z-14-13) subject to the comments and conditions contained in Section 8.0 of Planning Report PL 24-14; 4. That staff be authorized to close former applications on the subject lands, namely S-203-89, OPA-2005-W/05 and Z-42-05; 5. That any necessary By-law be presented for Council’s approval; 6. That staff be authorized to prepare a subdivision agreement; 7. That the Mayor and Clerk be authorized to sign any necessary documents; 8. That the Region of Durham Commissioner of Planning be advised of Council’s decision; and, 9. That the Clerk forward a Notice of Decision to those parties and agencies who have requested to be notified of Council’s decision.

Page 6 of 16 Regular Council Minutes April 22, 2014 - 7:00 PM 1. That Council approve Zoning Amendment application Z-21-13 subject to the conditions of approval contained in Section 8.0 of Report PL 20-14; 2. That the Planning and Development Department prepare a Notice of Municipal Approval to be advertised in the local newspaper pursuant to the Funeral, Burial and Cremation Services Act and that the applicant be responsible for the advertisement costs; 3. That the Planning and Development Department send a copy of the decision to the Registrar; 4. That a By-law to amend Zoning By-law 1784 be brought forward for consideration by Council at such time as the appeal period has been completed and that no appeals are received to the public notice required under the Funeral, Burial and Cremation Services Act; and, 5. That the Clerk forward a Notice of Decision to those persons and agencies who had requested to be notified of Council’s decision.

That Planning Report No. PL 16-14 be received as information.

Page 7 of 16 Regular Council Minutes April 22, 2014 - 7:00 PM 1. That Council approve Zoning Amendment Application (Z-01-14) and Site Plan Application (SP-01-14), subject to the conditions contained in Section 8.0 of Planning Report, PL 19-14; 2. That a By-law to lift the ‘H’ symbol from the C2-S-5 zone category be brought forward for consideration by Council; and, 3. That the Mayor and Clerk be authorized to execute the Site Plan Agreement and any related documents.

That Council receive as information the Brooklin Downtown Development Steering Committee 2013 Annual Report.

That Council receive as information the Downtown Whitby Development Steering Committee 2013 Annual Report.

That Council receive as information the LACAC Heritage Whitby Advisory Committee 2013 Annual Report.

1. That Council approve the proposed design plan for Coach Park as identified in Community and Marketing Services Report CMS 22-14; 2. That Staff be authorized to proceed with the detailed working drawings, specifications and tender documents for the park; and, 3. That the park construction be tendered and that Staff report back to Council with a recommendation of the preferred general contractor, the playground equipment manufacturer and equipment designs, construction timing and budget analysis.

1. That the Town of Whitby accept the low compliant tender bid as received from Kropf Industrial Inc. in the amount of $489,575.00 (plus applicable taxes) for all labour, materials and equipment necessary to supply and install two new piers at Port Whitby Marina; 2. That the total estimated cost in the amount of $509,575.00 for the supply and installation of two new piers be approved, and; 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low compliant tender bid as received from Hard-Co Construction Ltd. in the amount of $647,161.87 (plus applicable taxes) for all labour, material and equipment necessary for the construction of the Manning Storm water Management Pond; 2. That the total estimated project cost for the Town of Whitby in the amount of $750,000.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low compliant tender bid as received from Slip-Form Construction in the amount of $1,164,669.10 (plus applicable taxes) for all labour material and equipment necessary to complete sidewalk construction at various locations as required by the Town of Whitby; 2. That an over expenditure in the amount of $ 133,620.00 be approved, of which $64,549.00 be funded from development charges and $69,071.00 from one-time reserves; 3. That the total estimated project cost for the Town of Whitby in the amount of $1,534,445.00 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Council endorse a new parking lot connection between the Town of Whitby Municipal Building and Region of Durham Headquarters in the location as conceptually illustrated as Option ‘B’ in Attachment No. 1; and, Page 11 of 16 Regular Council Minutes April 22, 2014 - 7:00 PM 2. That the total estimated project cost of $60,000, be approved and financed from One-Time Reserves specifically the Long Term Finance Reserve Fund.

1. That Report LS 5-14 be received as information; 2. That Legal and Human Resources Services staff initiate public and industry consultation on the proposed Towing By-law (Attachment 1) as detailed in this Report; and, 3. That Legal and Human Resources Services report back to the Operations Committee in June of 2014 with the final draft of the Towing By-law considering all input from the public and the towing industry.

That leave be granted to introduce By-laws # 6852 to 6855-14, and to dispense with the readings of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the Page 15 of 16 Regular Council Minutes April 22, 2014 - 7:00 PM reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on April 22nd, 2014, and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting be adjourned.