Regular Council Meeting

That the minutes be adopted.

That the report from Report from Amberley Gavel Ltd. to the Corporation of the Town of Whitby Regarding the Investigation of the Meeting of Council on November 26, 2012 be received for information.

That the correspondence from LACAC Heritage Whitby dated August 12, 2013 Re: The Nomination of Rick McDonnell for the Ontario Heritage Trust Community Recognition Program Lieutenant Governor's Ontario Heritage Award for Lifetime Achievement be endorsed.

That the request for proclamations for International Walk to School Month - October 2013 and International Walk to School Day (IWALK) - October 9, 2013 be endorsed.

1. That Council appoint the firm of Williams & Stewart Associates as Control Architect for the subdivision plan under file S-130-84; and, 2. That the Subdivider and Williams & Stewart Associates be advised of Council’s appointment and the Subdivider’s financial obligations as set out in Section 8.0 of Planning Report PL 82-13.

1. That Planning Report Item PL 85-13 be received for information; 2. That Council endorse the Terms of Reference, as shown on Attachment #1 to Report PL 85-13, and authorize Staff to prepare and issue a Request for Proposals for consulting services for the preparation of a Corporate Energy Management Plan.

Page 5 of 16 Regular Council Minutes September 16, 2013 -7:00 PM 1. That Planning Report PL 86-13 be received for information; 2. That Council approve the Whitby Sustainability Advisory Committee’s proposed 2013/2014 Work Plan as amended to reflect that the Whitby Sustainability Advisory Committee mandate and work plan Item 1.3 and 1.4 of Planning Report, PL 86-13 (page 3 of the report) be amended by deleting 'when requested'; and, 3. That Council approve a revision to the Whitby Sustainability Advisory Committee’s Terms of Reference to reduce the required quorum from 7 voting members to 50% plus 1 voting members, as outlined in this report.

1. That Report PL 87-13 be received as information; and, 2. That the property located at 200 Brock Street South be removed from the Town’s heritage register (the property being listed but not designated).

1. That Report PL 88-13 be received as information; and, 2. That the property located at 4110 Garden Street be removed from the Town’s heritage register (the property being listed but not designated).

1. That Planning Report, Item PL 89-13 be received as information; 2. That the Clerk forward a copy of Planning Report, Item PL 89-13 to the Region of Durham.

1. That Report CS 70-13 of the Commissioner of Corporate Services/Treasurer be received for information; and 2. That Staff set the draft 2014 Capital Maintenance Envelope at $16,573,308 for budget preparation purposes subject to final approval by Council during 2014 budget deliberations.

1. That Council approve the Winter Control Reserve Policy, as provided in Attachment 1; and 2. That the funds held in the Winter Control Reserve that are in excess of the target balance be transferred to the General Contingency Reserve.

That Report No. CS 73-13 of the Commissioner of Corporate Services/Treasurer be received as information.

1. That the Town of Whitby accept the highest scoring proposal of Hatch Mott MacDonald in the amount of $154,000.00 (excluding taxes) to provide Consulting Services for a Transportation Municipal Class Environmental Assessment Study for the new Coronation Road and CP Rail; 2. That the total estimated project cost of $180,000.00 be approved; 3. That an over expenditure in the amount of $ 30,000.00 be approved and funded from the one time program reserves; and, 4. That the Mayor and Clerk be authorized to execute the contract documents. Page 8 of 16 Regular Council Minutes September 16, 2013 -7:00 PM

That item 3 of the main motion be amended to read as follows: That an over expenditure in the amount of $30,000 be approved and funded from the Growth Reserve Fund ($300) and Development Charges ($29,700); and,

1. That Report PW 27-13 be forwarded to the Region of Durham and the Region be requested to include sufficient funds in their 10 year Capital Roads program to complete the following: a) The initiation in 2014 of an Environmental Assessment for the upgrading of Lake Ridge Road from Dundas Street to Highway 407; b) The initiation in 2014 of Environmental Assessments for the upgrading of Baldwin Street from Taunton Road to Highway 407 and Thickson Road from Taunton Road to Winchester Road; c) The initiation in 2015 of an Environmental Assessment for upgrading Victoria Street between Brock Street and Gordon Street which includes the assessment of new/improved pedestrian and cyclist opportunities for crossing Victoria Page 9 of 16 Regular Council Minutes September 16, 2013 -7:00 PM Street; d) The advancement of the widening of Brock Street from Rossland Road to Taunton Road to 2014; e) The advancement of the widening of Rossland Road between Garden Street and east of Civic Centre Drive to 2014; f) The advancement of the widening of Winchester Road from Baldwin Street to west of Anderson Street to 2015; g) The advancement of the Manning Road/ Adelaide Avenue connection to 2015; h) The advancement of the widening of Lake Ridge Road form Victoria Street to Dundas Street to 2016; and, i) The advancement of the realignment of Victoria Street from South Blair Street to Thickson Road to 2017. 2. That the Region be requested to establish a 10 year watermain, sanitary sewer and polybutylen

1. That Report CAO 8-13 of the Chief Administrative Officer be received; 2. That Council adopt Option A, Alternative 2 to solicit applications to fill the vacant seat of Town Councillor North Ward 1; and, 3. That the Town Clerk be authorized to give effect thereto.

That the main motion be amended by adding the following as item 3 and renumbered accordingly: That the Town Clerk report back to Council with an outline of the process to solicit applications for appointment to fill the current Council vacancy.

That leave be granted to introduce By-law No. 6769-13 to 6777-13, save and except By-law No's 6773-13, 6775-13, 6776-13 and 6777-13, and to dispense with the reading of the by-laws by the Clerk and that the same be considered read a first, second and third time and finally passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That By-law No. 6773-13 be

That leave be granted to introduce By-law No’s. 6775-13, 6776-13, 6777-13 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read a first time.

That By-law No’s. 6775-13, 6776-13, 6777-13 be

That the rules of procedure be suspended in order to introduce a motion with respect to heritage designation information mailouts.

That a copy of By-law 6769-13 regarding heritage conservation be provided to attendees at all future meetings regarding the proposed heritage conservation districts and also be included in any future mail outs regarding the heritage conservation review.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of Council of the Town of Whitby at its meeting held on September 16, 2013, and that the same be considered read a first, second and third time and finally passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting be adjourned.

That Planning Report Item No. PL 83-13 be received as information; 2. That Council receive the recommendations of The Natural Step contained in Attachment No. 1 to Report PL 83-13; 3. That Staff be directed to bring forward a Terms of Reference for the development of a Corporate Sustainability Plan, with input from the Senior Management Team, Corporate Sustainability Team, and the Whitby Sustainability Advisory Committee; and, 4. That Council approve $50,000 funded from the Long Term Finance Reserve Fund and The Natural Step be retained by the Town of Whitby for the development and completion of a Corporate Sustainability Plan.