Regular Council Meeting

That the minutes be adopted.

That the proclamations for Local Government Week - October 15 to 21, Page 2 of 13 Regular Council Minutes October 10, 2017 - 7:00 PM 2017 and Waste Reduction Week - October 16 to 22, 2017, be endorsed.

1. That Council approve development plans for 72 & 76 Baldwin Street and 15 Price Street (Site Plan Application SP-18-16) subject to: a. the completion of revisions to the proposed plans as outlined in Report PL 78-17, save and except that the requests from the proponent detailed in the letter dated September 20, 2017 be incorporated; and, b. the conditions of approval set out in Attachment #6 of Report PL 78-17; and, 2. That the Mayor and Clerk be authorized to execute the Site Plan Agreement.

1. That Council approve development plans for 1602 Champlain Avenue (Site Plan Application SP-16-17) subject to: a. the completion of revisions to the proposed plans is Page 3 of 13 Regular Council Minutes October 10, 2017 - 7:00 PM outlined in Report PL 79-17; b. the conditions of approval set out in Attachment #6 of Report PL 79-17; and, c. a successful application to the Committee of Adjustment, as identified in Section 5 of Report PL 79-17; and, 2. That the Mayor and Clerk be authorized to execute the Site Plan Agreement.

1. That Council approve the development plans for 2000 Champlain Avenue (Site Plan Application SP-17-17), subject to: a. The completion of revisions to the proposed plans as outlined in Report PL 80-17; and, b. The conditions of approval set out in Attachment #6 of Planning Report PL 80-17; and, 2. That the Mayor and Clerk be authorized to execute the Site Plan Agreement and any related documents.

1. That Report CLK 23-17 be received for information; and, 2. That Council Resolution # 94-13 be rescinded to allow for the change in the start time of public meetings for Standing Committees of Council. Page 4 of 13 Regular Council Minutes October 10, 2017 - 7:00 PM

1. That the Town of Whitby accept the low bid as submitted by Onsite Contracting Inc. in the amount of $348,316.25 (excluding applicable taxes) for all labour, materials, equipment and supervision necessary to complete Downtown Streetscape Improvements for various locations within the Town of Whitby; 2. That the total estimated project cost of $440,600.00 be approved; 3. That the Mayor and Clerk be authorized to execute the contract documents; and, 4. That Staff notify the Downtown Whitby Business Improvement Area (BIA) of the upcoming improvements to streetscapes in the Downtown to provide the BIA with an opportunity to advise businesses accordingly.

That Council enact a draft by-law to amend By-law # 7263-17, being a Bylaw to Amend Appendix A of By-law # 7263-17, to revise the provision of Whitby Fire and Emergency Services’ fire suppression and Page 5 of 13 Regular Council Minutes October 10, 2017 - 7:00 PM emergency core services.

That Report CMS 43-17 be

1. That the proposed renovations to the Station Gallery outlined in Report CMS 44-17 be approved; 2. That the Canada 150 Community Infrastructure Program grant funding for the Pump House be reallocated to partially fund the cost of the renovations to the Station Gallery, subject to the approval by Council and the Federal Government to redirect the grant to the proposed project; 3. That $147,000 from the One Time Reserve be allocated to the Station Gallery renovation project to complete the construction as proposed in the staff report and to provide the matching funds required of the Canada 150 Community Infrastructure Program; and, 4. That subject to the approval by Council and the Federal Government for the proposed project, that Council authorizes entering into the contribution agreement to receive $169,000 of funding under the Canada 150 Community Infrastructure Program for the Rehabilitation of the Station Gallery.

1. That Staff be directed to report back to the Operations Committee on a municipal program relating to the Please Slow Down Signs including: a. A review of similar programs; b. Implications to enforcement of the existing Sign By-law; c. Potential exemptions to the current Sign By-law; and 2. That the current distribution of the 'Please Slow Down Signs' be suspended pending the Staff report.

1. That Staff report back to the Operations Committee with an update on the work of the committee that was struck to provide input and suggest new strategies for marketing the Town of Whitby’s Health Centre; and 2. That the report outline the strategies that have been suggested by the committee, the strategies that have been implemented and their results, and the strategies not implemented, and the reasons why.

1. That Staff work with the Ministry of Environment to allow a partial exemption so that work to be done on Cork Drive will not interfere with the widening of Garden Street; and 2. That Staff provide a detailed memo to Council on these discussions.

Whereas Council adopted the Charter for Inclusive Communities at its January 30, 2017 meeting, which condemns Islamophobia in all its forms, thereby affirming its commitment to stand up for the rights and dignity of all citizens in order to promote inclusive, just, safe and respectful communities; And Whereas any form of racism or discrimination, including behaviour or speech that enables racism, is abhorrent and unwelcome in our community and society; And Whereas Whitby is growing in both population and diversity, and that Whitby is committed to diversity and tolerance as our community’s greatest strengths; and, And Whereas Whitby’s Ethno-cultural and Diversity Advisory Committee has a mandate to foster greater understanding and promote awareness of ethno-cultural and diversity issues, including the development of a work plan to address such issues. Now Therefore be it Resolved: That the Council of the Town of Whitby reaffirms its commitment made in adopting the Charter for Inclusive Communities; That Whitby Council, as leaders in the community, express their resolute belief that racism and discrimination in any form is abhorrent and has no place in our community or society; and, That the Ethno-cultural and Diversity Advisory Committee develop strategies as part of its annual work plan to make recommendations for Whitby’s ongoing endeavour to strengthen inclusion in the Town of Whitby and work with community partners who uphold the same beliefs for an inclusive community tha

That leave be granted to introduce By-law # 7323-17 to # 7324-17 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on October 10, 2017 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

That Council endorse the attached application to the Federation of Canadian Municipalities’ Municipal Asset Management Program (MAMP) for a grant of up to $49,600; and, 2. That Public Works Staff continue to update Council with Asset Management status updates, newly incorporated strategies and associated legislative requirements.