Regular Council Meeting

That the minutes be adopted.

That Correspondence # 2017-125, dated February 16, 2017 and received by the Town Clerk from Emma Inkpen, Inkpen Studios, regarding Whitby and Brooklin Legion Honour our Veterans Banner Project Expansion be

1. That Planning Report PL 9-17 be received for information; 2. That staff be authorized to undertake a Town initiated Official Plan Amendment to update the land use designations for the study area; 3. That the Taunton and Garrard Land Use and Zoning Study be terminated with the completion of the Town initiated Official Plan Amendment; and, 4. That the findings of Report PL 13-16 be used in the review and consideration of development applications for properties within the study area.

1. That Planning Report PL 8-17 be received for information; and, 2. That the amending by-law for West Whitby be brought forward for Council’s consideration on March 20, 2017.

That the main motion be amended by adding the following as Items 3 and 4: That Zoning By-law # 7252-17 be revisited once OPA # 105 receives final approval; and, That this matter be added to the New and Unfinished Business List for the Planning and Development Committee.

1. That Council approve Sign By-law Variance Application SB-01-17 to the Town of Whitby Sign By-law 5695-05 for Ontario Shores on lands municipally known as 700 Gordon Street in accordance with the following amendments: o To increase the maximum permitted number of ground signs per lot from 1 to 5; o To increase the maximum permitted sign area of three ground signs from 3 m² to 11.5 m²; o To increase the maximum permitted sign area of two ground signs from 3 m² to 3.5 m² ; o To increase the maximum permitted number of wall signs from 2 to 8; o To allow wall signs on a wall facing an abutting residential zone; Page 7 of 25 Regular Council Minutes March 20, 2017 - 7:00 PM o To increase the maximum permitted sign area of 4 onsite traffic directional signs from 1.0 m² to 2.0 m²; o To increase the maximum permitted sign area of 2 onsite traffic directional signs from 1.0 m² to 2.5 m²; and, o To increase the maximum permitted sign area of 7 onsite traffic directional signs from 1.0 m² to 3.5 m². 2. That as a condition of the variance, the LED wattage for the wall signs be regulated in the following manner: • The illumination shall not exceed 500 nits between sunset and sunrise.

That report PL 13-17 be

1. That Planning Report PL 18-17 be received as information; 2. That Zoning Application (Z-12-15) and Site Plan Application (SP- 01-15) be closed without prejudice; and, 3. That KSV Kofman Inc., Scollard Development Corporation and the commenting agencies and the applicant be advised of Council’s decision to close files SP-01-15 and Z-12-15.

That the main motion be amended by adding the following as Item 4: That the Commissioner of Legal and By-law Services/Town Solicitor be directed to report back with methods to mitigate future Boathaus scenarios, including concerns related to site signage and advertising pre-sales.

1. That Council approve the proposed rate increase for on-street parking and off-street municipal lot parking; 2. That Council authorize the Clerk to bring forward an amending By-law to Traffic By-law 1862-85, for Council approval; and, 3. That Council authorize the Clerk to bring forward an amending By-law to the Municipal Parking Lot By-law 4910-01, for Council approval.

1. That Report PW 8-17 be received as information; and, 2. That a copy of Public Works Department Report PW 8-17, regarding the “2017 Community Waste Events” be forwarded to the Region of Durham and Area Municipalities.

1. That Council authorize staff to proceed with the Study outlined in Report PW 9-17 Review of Solid Waste Services; 2. That Council authorize staff to issue a Request for Proposal for Consultant Services to undertake the Study with funding of $75,000 from One Time Reserves; and, 3. That staff report back to Council for project award.

Page 11 of 25 Regular Council Minutes March 20, 2017 - 7:00 PM 1. That the Town of Whitby accept the highest ranking proposal submitted by The Municipal Infrastructure Group Ltd. (TMIG) in the amount of $130,840.00 (plus applicable taxes) for a Schedule B Municipal Class Environmental Assessment Study – Dryden Boulevard Extension (Study); 2. That an over expenditure in the amount of $45,000.00 be approved and funded through the Development Charges; 3. That the total project cost in the amount of $145,000.00 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender bid of Georgian Chevrolet Buick GMC in the amount of $88,525.00 (plus applicable taxes) for the supply and delivery of Two (2) Single Axle Dump Trucks 11,400 G.V.W; 2. That the total estimated project cost for the Town of Whitby in the amount of $98,083.04 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender bid of Tallman Truck Centre Limited in the amount of $255,727.00 (plus applicable taxes) for the supply and delivery of a Single Axle Dump Truck with Plow and Wing; 2. That the over expenditure of $43,727.79 be financed from the Maintenance Reserve; 3. That the total estimated project cost for the Town of Whitby in the amount of $262,227.79 be approved; and; 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender bid of Zamboni Company Limited in the amount of $141,450 (plus applicable taxes) for the supply and delivery of one (1) electric powered ice resurfacing machine. 2. That the Town of Whitby accept the low tender bid of Zamboni Company Limited in the amount of $343,800 (plus applicable taxes) for the supply and delivery of four (4) compressed natural gas ice resurfacing machines. 3. That the total estimated project cost for the Town of Whitby in the amount of $493,808.43 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That based on submissions received by the Town regarding the December 7, 2016 Development Charge Background Study, it is recommended that the proposed changes as outlined in CS 21- 17 by Hemson Consulting Ltd in Attachment 2, Attachment 3 and Attachment 5, and as previously approved by Council in CS 08- 17 be included in the development charge calculations; 2. That Schedule B and Schedule C of the proposed by-law in the December 7, 2016 Development Charge Background Study be amended to reflect the development charge rates outlined in Attachment 6; 3. That the Town of Whitby Development Charge Background Study, dated December 7, 2016, completed in accordance with Section 10 of the Development Charges Act, 1997, and as modified by the above recommendations, be adopted, including the forecasts of development activity, the capital program and all calculations contained therein; 4. That approval of the capital programs included in the Background Study, as modified, indicates Council’s intention that an increase in the need for service will be met as required under paragraph 3 of Section 5(1) of the Development Charges Act, 1997 and Section 3 of Ontario Regulation 82/98. This approval shall be subject to further annual review during the capital budget process; 5. That in accordance with s.s.5(1)5 of the Development Charges Act, 1997 and Section 5 of Ontario Regulation 82/98, it is Council’s clear intention that any excess capacity identified in the Development Charge Background

That the main motion be amended by adding the following as Item 10: That Council approve the establishment of the development charge reserve funds outlined in the by-law and if applicable, the transfer of Page 15 of 25 Regular Council Minutes March 20, 2017 - 7:00 PM existing development charge reserve fund balances.

That Report No. CS 22-17 of the Commissioner of Corporate Services/ Treasurer be received as information.

1. That Community and Marketing Services Report CMS 10-17 and the presentation from the Economic Development Division regarding the Whitby Innovation Hub - Tech Ecosystem be received as information; 2. That staff undertake an evaluation of a public-private-partnership to launch a Whitby Innovation Hub and Incubator (Wi-HUB) in downtown Whitby; 3. That staff report back to Council on a public-private-partnership for the Wi-HUB, including details pertaining to possible structure, resources, community partnerships, among other matters; and, 4. That staff provide a presentation and recommendations to Council in the second quarter 2017 on the matter. Page 16 of 25 Regular Council Minutes March 20, 2017 - 7:00 PM

1. That Council approve the proposed user fees for Arena Ice/Floor, Sports Fields, Parks, and Facility Rental Fees as outlined in Community and Marketing Services Department Report CMS 17- 17 (Attachment 1 – Sports Fields, Arena Ice/Floor and Park User Fees and Attachment 2 – 2017 Facility Rental Fees); 2. That the effective period for the proposed User Fees and Rental Fees be approved as follows: o Sports Fields, Parks and Arena Ice/Floor User Fees: April 1, 2017 to March 31, 2018; and, o Facility Rental Fees: April 1, 2018 to March 31, 2019. 3. That By-law No. 7114-16 be repealed, being a by-law to impose user fees and rental fees for certain services and activities provided by the Community and Marketing Services Department; 4. That the Clerk be authorized to bring forward a new by-law for approval to implement the proposed user fees and rental fees as outlined in the Staff Report; and, 5. That Staff report in the second quarter of 2017 on the proposed introduction of Youth Fields user fees for implementation in 2018.

1. That the proposed Fees and Charges for Whitby Fire and Emergency Services, outlined in Attachment 1 be approved; and, 2. That the Clerk be directed to include the proposed fees as Schedule E forming part of By-law 7220-17 as amended.

That Council approves a Specialty Rescue Service Agreement between the Town of Whitby and the City of Oshawa to provide emergency services to the Whitby community not currently provided by Whitby Fire and Emergency Services (WFES).

That Council approve By-law xxxx-17, being a By-law to establish Whitby Fire and Emergency Services, to provide for its management, and to set its level of service. Page 18 of 25 Regular Council Minutes March 20, 2017 - 7:00 PM

1. That Council recognizes the need for a facility and the acquisition of land to serve as a fire hall, training complex, and operations satellite facility to serve the growth in North Whitby and Brooklin; 2. That Council express its intent to fund the projects, including debenture repayments and financing, to the extent allowable from current and future development charges, and to provide pre- budget approval in the amount of: o $2,000,000 for the land acquisition for the future Operations Satellite Facility; o $1,400,000 for the land acquisition for Fire Hall #7; and, o $2,100,000 for the land acquisition for a Fire Training Complex. 3. That the Treasurer be authorized to make application to the Region of Durham for a debenture in the amount of up to $5,500,000 for the acquisition of lands for the Fire and Public Works facilities; 4. That the By-law to authorize the debenture of $5,500,000 as funding for Capital Projects as outlined in the report be approved; and, 5. That the Clerk be directed to forward a copy of this report to the local M.P. and M.P.P.

That the recommendations in Item 7.16 as contained in the confidential minutes of the Operations Committee held on March 6, 2017 be adopted.

That a motion to introduce a matter pertaining to accessory apartments be allowed due to it timely and urgent nature.

Whereas more fires in Ontario, and in Whitby, occur in homes than in all Page 20 of 25 Regular Council Minutes March 20, 2017 - 7:00 PM other building types combined; And Whereas the leading cause of fires in homes is unattended cooking; And Whereas most fatal fires occur at night time, often while people are sleeping; And Whereas accessory apartments in homes introduce increased fire risk due to the additional cooking and sleeping facilities; And Whereas there are many unregistered accessory apartments in Whitby; And Whereas there is a growing number of accessory apartments appearing in Whitby in recent years; Now therefore be it resolved: That Staff be directed to prepare a report that outlines opportunities to reduce the fire risk that is associated with unregistered accessory apartments throughout Whitby.

That a motion to introduce a matter pertaining to community mailboxes be allowed due to it timely and urgent nature.

Recommendation: That leave be granted to introduce By-law # 7251-17 to # 7263-17 and to dispense with the readings of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

That the proclamations for World Down Syndrome Day - March 21, 2017, Red Cross Month - March 2017, World Autism Awareness Day - April 2, 2017, Archives Awareness Week - April 3 to 9, 2017, Daffodil Month - April 2017, Syringomyelia and Chiari Malformation Month - September 2017 and flag raisings for Red Cross Month - March 13 to 24, 2017 and World Autism Awareness Day - April 3, 2017, be endorsed.

Whereas Canada Post has converted home mail delivery services to community mailboxes in select municipalities affecting approximately 460,000 addresses across Canada; And Whereas the Town of Whitby was fully converted to community mailboxes in July 2015; And Whereas Canada Post ceased its conversion of home mail delivery services in October 2015 due to the ongoing challenges faced by the Canadian postal system and to provide the opportunity to work collaboratively with the Government of Canada to determine the best path forward for the postal system; And Whereas the House of Commons Report entitled “The Way Forward for Canada Post” contains recommendations which include the reinstatement of home mail delivery services for communities that were converted to community mailboxes after August 3, 2015; And Whereas the House of Commons Report recommendations are not inclusive of all communities that have been converted to community mailboxes. Now Therefore be it resolved that the Council of the Town of Whitby hereby requests that if Canada Post is not committed to continuing its national conversion program from home delivery to community mailboxes, that home mail delivery be reinstated to the Town of Whitby to those neighbourhoods that were part of the most recent conversion program. And that this resolution be forwarded to Canada Post, the Honourable Judy M. Foote, Minister of Public Services

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on March 20, 2017 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.