Regular Council Meeting

That CORR 24-11, being a request for Proclamation for Lupus Awareness Month – October 2011, be endorsed.

That Items 4.1 to 4.8 of Report No. 9 of the Planning & Development Committee dated September 6, 2011, be adopted, save and except Item 4.1.

COUNCIL DECISION: 1. That Planning Report, Item No. PL 48-11 be received for information; and, 2. That the Clerk forward a copy of Planning Report Item No. PL 48- 11, to Gerdau-Ameristeel, the Ministry of the Environment, the Region of Durham Clerk’s Department and the members of the Berm Liaison Committee for information.

That Items 4.1 to 4.10 of Report No. 9 of the Operations Committee dated September 12, 2011, be adopted, save and except Items 4.1, 4.2, 4.6, 4.8 and 4.9.

COUNCIL DECISION: That Council approve the cancellation of the In-water Winter Dockage Program at Port Whitby Marina.

COUNCIL DECISION: 1. That Community and Marketing Services Report CMS 49-11 be received as information; 2. That Council direct Staff to host a workshop to gather public input related to leash free dog area(s); MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, SEPTEMBER 19, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 3. That Staff report back to Council on public input received, potential leash free dog area(s), detailed design parameters, and financial options to fund leash free dog area(s); and 4. That staff consult with other municipalities with respect to designated off-leash areas.

COUNCIL DECISION: 1. That the Town of Whitby accept the highest scoring proposal of Cole Engineering in the amount of $72,615 (excluding taxes) for the Downtown Brooklin Transportation Study; 2. That the total estimated project cost for the Town of Whitby in the amount of $73,893.02 be approved; and 3. That the appropriate Town staff take the necessary action to give effect thereto.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, SEPTEMBER 19, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING COUNCIL DECISION: 1. That the Region of Durham be requested to revise the Regional Cycling Network to include those routes identified in Attachment 1. 2. That for those on-road cycling facilities including dedicated lanes, paved shoulders, signage and pavement markings along Regional Roads, the Region be 100% responsible for construction and maintenance. 3. That for those off-road cycling facilities shown in Attachment 1, that all design and construction costs be shared between the Town and the Region as follows: a. When the cycling facility is undertaken as part of a Regional road reconstruction and/or widening project, all costs associated with the design, land acquisition, utility relocation, grading, and customized bridge structures are to be borne 100% by the Region; and all costs associated with granular, asphalt, signage, markings, and other mutually agreed upon amenities, be shared equally (50/50) between the Region and the Town. b. When the cycling facility is proposed to be undertaken as an individual project, all costs associated with the project (design, utility relocations, property, construction, etc) are to be shared equally (50/50) between the Town and the Region. c. That all short term maintenance responsibilities (snow plowing, minor repairs, etc) be 100% the re

COUNCIL DECISION: That staff be authorized to negotiate directly with G.C. Duke Equipment Limited for the supply and delivery of one (1) replacement Jacobsen wide cut mower as identified in the 2011 Capital Replacement Budget.

COUNCIL DECISION 1. That the Town of Whitby accept the tender of 784437 Ont. Inc. o/a Snyder Construction in the amount of $229,800.00 to provide all MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, SEPTEMBER 19, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING labour, materials and equipment necessary to provide a Compound Storage Shed; 2. That the total estimated project cost for the Town of Whitby in the amount of $265,000.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

COUNCIL DECISION 1. That the Town of Whitby accept the highest scoring proposal of Morrison Hershfield Ltd. in the amount of $99,980 (excluding taxes) to provide Consulting Services for the completion of the Facilities Study/Replacement Cost Analysis and Conditions Assessment Study; 2. That the total estimated project cost in the amount of $101,739.64 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

That Council go In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6125-08, in that the matters to be discussed relate to advice that is subject to solicitor-client privilege relating to Report CS 69-11.

That Council rise and recess from the In Camera session.

That the meeting be adjourned.