Regular Council Meeting

That the minutes be adopted.

That the rules of procedure be suspended to allow the delegation to exceed the ten minute speaking limit.

That the proclamation for National AIDS Week - November 25 to December 1, 2015, be endorsed.

1. That Council approve Draft Plan of Subdivision SW-2015-01 subject to the conditions of approval contained in Section 8.0 of Report PL 72-15; 2. That Council approve Zoning By-law Amendment Application Z-08- 15 subject to the conditions of approval contained in Section 5.0 of Report PL 72-15; 3. That any necessary by-law be brought forward for consideration by Council; 4. That staff be authorized to prepare a subdivision agreement; 5. That the Mayor and Clerk be authorized to sign any necessary documents; 6. That the Region of Durham Commissioner of Planning be advised of Council’s decision; 7. That the Clerk forward a Notice of Decision to those persons and agencies who had requested to be notified of Council’s decision; and, 8. That Council appoint the firm of Williams & Stewart Associates as Control Architect for the recommended Draft Plan of Subdivision.

1. That Planning Report Item PL 76-15 be received as information; and, 2. That Council authorize Planning and Development Department staff to undertake public and agency consultation on the basis of the proposed Draft Secondary Plan, Draft Urban Design Guidelines and Draft Community Improvement Plan, presented in Attachments #1-3 to Report No. PL 76-15.

1. That Planning Report PL 71-15 regarding the draft Terms of Reference for the Doors Open Whitby Advisory Committee be received as information; 2. That Council approve the draft Terms of Reference to create the Doors Open Whitby Advisory Committee, as shown in Attachment #1; 3. That a by-law establishing the Doors Open Whitby Advisory Committee as an advisory committee to Council be brought forward for Council’s approval; 4. That the Clerk be authorized to commence the recruitment and selection process to establish the Doors Open Whitby Advisory Committee; 5. That the Clerk report back to Council after the recruitment and selection process to make a recommendation on proposed appointees for the Doors Open Whitby Advisory Committee, for Council approval; and, 6. That the Mayor appoint the Whitby Council representative for the Doors open Whitby Advisory Committee in accordance with the procedural bylaw.

1. That Council receive Planning Report Item PL 73-15 as information; and, 2. That Council endorse Whitby’s inclusion as a signatory to the 2015 Inter-governmental Declaration on Clean Air and Climate Change.

1. That Planning and Development Department Report PL 70-15 be received for information; and, 2. That Planning and Development staff be authorized to initiate an Amendment to the Town of Whitby Official Plan, and authorized to hold a public meeting in accordance with the Planning Act, regarding the draft proposed Official Plan Amendment as shown on Attachment #3.

Page 7 of 20 Regular Council Minutes October 13, 2015 - 7:00 PM 1. That Planning Report PL 75-15 be received as information; and, 2. That the Clerk forward a copy of Planning Report PL 75-15 to the Region of Durham, Planning and Economic Development Department.

1. That Report PW 39-15 be received as information; 2. That staff be directed to install pedestrian warning signage, with a senior tab, on Valleywood Drive between Timber Mill Avenue and Taunton Road; 3. That staff be directed to include two portable radar message boards in the 2016 capital budget; 4. That the speed limit on Valleywood Drive be reduced to 40 km/hour; and, 5. That a copy of Report PW 39-15 be provided to the Durham District School Board, Jack Miner Public School, and the Durham Regional Police Service.

1. That the Town of Whitby accept the highest scoring proposal of Candevcon Ltd. Consulting Engineers and Planners in the amount of $124,093.00 (including disbursements) (excluding taxes) to provide consulting services for the detailed design and tender preparation for the reconstruction of King St., James St., and Ontario St. as required by the Town of Whitby; 2. That the total estimated project cost in the amount of $140,000.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

That Report CS 88-15 from the Commissioner of Corporate Services/Treasurer be received as information.

That Report No. CS 89-15 of the Commissioner of Corporate Services be received as information. Page 9 of 20 Regular Council Minutes October 13, 2015 - 7:00 PM

1. That the Town of Whitby accept the low tender for dredging work as received from The Corporation of the Town of Cobourg in the amount of $61,487.50 (excluding taxes) to complete hydraulic harbour dredging as required by Port Whitby Marina; 2. That an over expenditure in the amount of $7,615.50 be approved and funded from the Marina reserve; 3. That the total estimated project cost for this work in the amount of $67,615.50 be approved; 4. That approval be granted to increase the scope of the project to the combined budget (Town and grant) of $80,000.00 should the $20,000.00 grant from Fisheries and Oceans Canada be confirmed; 5. That the tender not be awarded until such time as the necessary environmental approvals have been obtained; and, 6. That the Mayor and Clerk be authorized to execute the required documents.

1. That Report CLK 04-15 of the Office of the Town Clerk be received; 2. That Council approve the 2016 Council and Standing Committee Meeting Schedule included as Attachment 1 and the 2016 Council and Standing Committee Report Deadline Schedule included as Attachment 2 to this report, save and except that meetings be scheduled the week of February 22, 2016 and no meetings be scheduled the week of March 14, 2016 and the week of May 23, Page 10 of 20 Regular Council Minutes October 13, 2015 - 7:00 PM 2016; and, 3. That the Town Clerk take the necessary action as directed by Council.

1. That the comments contained in Section 5 of Report CAO 04-15 of the Chief Administrative Officer be endorsed; and, 2. That Report CAO 04-15 be circulated to the Ministry of Municipal Affairs and Housing and all area municipalities including the Region of Durham as the Town’s comments and suggested changes to the Municipal Act and the Municipal Conflict of Interest Act.

That Whitby Fire and Emergency Services (WFES) partner with wellness and mental health agencies to help develop and deliver programs and ongoing education to pro-actively and re-actively address the unique mental, emotional, and physical needs of Whitby Fire and Page 11 of 20 Regular Council Minutes October 13, 2015 - 7:00 PM Emergency Services (WFES) personnel due to their ongoing exposure to traumatic experiences while on duty.

1. That Council approve the purchase of the Ice Level System from Latec Instruments as a bona fide sole source as provided for in the Purchasing Policy; and, 2. That the total estimated project cost in the amount of $66,682.50 be approved.

1. That Council authorize Staff to apply to the Cycling Training Fund 2016 from the Ministry of Transportation; and, Page 12 of 20 Regular Council Minutes October 13, 2015 - 7:00 PM 2. That Council endorse the proposal to undertake Staff training for the CAN Bike 2 and the Cycling Instructor Training Programs, subject to the receipt of confirmation of funding from the Ministry.

1. That Council approve the draft Terms of Reference for the Active Transportation and Safe Roads Advisory Committee; 2. That a confirming by-law establishing the Active Transportation and Safe Roads Advisory Committee as an advisory committee to Council be brought forward for Council approval; 3. That the Clerk be authorized to commence the recruitment and selection process to establish the Active Transportation and Safe Roads Advisory Committee and report back to Council with a recommendation on proposed appointees in accordance with the procedural by-law; 4. That the Mayor appoint the Whitby Council representative for the Active Transportation and Safe Roads Advisory Committee in accordance with the procedural by-law; 5. That an operating account in the amount of $2,500 be considered in the 2016 Budget to support the Active Transportation and Safe Roads Advisory Committee; and, 6. That Staff report back in one year of commencement of the Active Transportation and Safe Roads Advisory Committee with an update on the Committee’s progress and identification of any further Town resource requirements.

1. That Council approve an amendment to Condition Number 25 from the Draft Subdivision Conditions dated September 22, 2014; and, 2. That the Region of Durham Commissioner of Planning be advised of Council’s decision.

1. That Report CS 83-15 from the Commissioner of Corporate Services/Treasurer be received as information; 2. That staff be directed to develop the annual budget to target a local increase under 3% and that staff be directed to develop options to achieve the established target as part of the proposed 2016 budget; 3. That staff be directed to include 2016 requests for additional financial and staff resources in a report to Council by November 23rd recommending they be included for consideration as decision items in the 2016 proposed budget; and, 4. That any decision items be considered separately from the budget target set by Council.

1. That Planning Report Item PL 78-15 be received as information; 2. That the following municipal council blanket support resolution for rooftop solar photovoltaic applications made under the Provincial Feed-in Tariff (FIT 4.0.1) program be adopted by Council: WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 4.0.1; AND WHEREAS the Province’s FIT Program encourages the construction and operation of Solar (PV) Rooftop generation projects (the “Projects”); AND WHEREAS one or more Projects may be constructed and operated in the Town of Whitby; AND WHEREAS pursuant to the FIT Rules, Version 4.0.1, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Corporation of the Town of Whitby supports the construction and operation of the Projects anywhere in the Town of Whitby. This resolution’s sole purpose is to enable the participants in the FIT Program to receive Priority Points under the FIT program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects, or for any other purpose. Page 15 of 20 Regular Council Minutes October 13, 2015 - 7:00 PM This resolution shall expire twelve (12) months after its adoption by Council. 3. That the Mayor and Clerk

Whereas the Town of Whitby 2015 Council and Committee Meeting Schedule was adopted by Council at its meeting held on September 8, 2014; and, Whereas Procedure By-law #6794-13 provides that the date, time and location of regular meetings of Council may be amended by resolution; Now therefore be it resolved that the December 14, 2015 Regular Council meeting be rescheduled to Tuesday, December 15, 2015 at 7:00 p.m. and that the Town Clerk take the necessary action to give effect thereto. Page 17 of 20 Regular Council Minutes October 13, 2015 - 7:00 PM

That leave be granted to introduce By-law #7037-15 to 7045-15, save Page 18 of 20 Regular Council Minutes October 13, 2015 - 7:00 PM and except By-law # 7043-15 and to dispense with the readings of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce By-law #7043-15 and to dispense with the readings of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on October 13, 2015 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed. Page 19 of 20 Regular Council Minutes October 13, 2015 - 7:00 PM

That the meeting adjourn.

Whereas the AIDS Committee of Durham Region is a community-based, non-profit, charitable organization that supports an inclusive environment for a collaborative approach to education, support and outreach for people living with HIV, AIDS and related co-infections, as well as those at risk and their support networks in Durham Region; And whereas the AIDS Committee of Durham Region works in partnership with many individuals and organizations that support, in principle or in practice, their mission and goals; And whereas, the Rotary Club of Whitby and the Rotary Club of Whitby Sunrise have been requested to help support the AIDS Committee of Durham Region and AIDS awareness by hanging red knitted scarves for World AIDS day in Downtown Whitby; Now therefore be it resolved that the Council of the Town of Whitby hereby gives approval for the Rotary Club of Whitby and the Rotary Club of Whitby Sunrise to hang red scarves in Downtown Whitby and along Brock Street towards the 401 and Whitby Go Station from November 30 to December 2, 2015 in support of AIDS Awareness, provided that the requirements of the Town and Whitby Hydro are met.