Regular Council Meeting

That the following persons, who have signified in writing that they are legally qualified to hold the office of councillor and consented to accept the office if they are appointed to fill the vacancy of councillor, be considered for appointment to fill such vacancy:  Vera Felgemacher  Derrick Gleed  Joseph Jedinak  Brian MacKinnon  Danielle Menard Jacob  Garrett Parton  Jack Hagop Pashayan

That the proclamations for Waste Reduction Week October 21 - 27, 2013 and National Aids Week November 25 - December 1, 2013 be endorsed.

1. That Council approve Draft Plan of Subdivision SW-2013-01 subject to the conditions of approval contained in Section 8.0 of Report PL 99-13; 2. That Council approve Zoning Amendment Application Z-03-13 subject to the conditions of approval contained in Section 8.0 of Report PL 99-13; 3. That a By-law to amend Zoning By-law 1784 be brought forward for consideration by Council; 4. That staff be authorized to prepare a subdivision agreement; 5. That the Mayor and Clerk be authorized to execute the subdivision agreement; 6. That the Region of Durham Commissioner of Planning be advised of Council‟s decision; and, 7. That the Clerk forward a Notice of Decision to those persons and agencies who had requested to be notified of Council‟s decision.

That Item 1 of the main motion be amended to reflect the following: That the 16 lots at 8 metres be amended to 10.5 metres and that 29 lots at 10.5 metres be amended to 12 metres.

That Council approve Sign Variance Applications SB-04-13, and SB-05- 13 to the Town of Whitby Sign By-law 5695-05 for Tim Horton‟s on lands municipally known as 1 Paisley Court and 1818 Dundas Street East in accordance with the following amendments: 1. To increase the menu board sign area from 1.0 square metre to 3.7 square metres, for a maximum of one (1) menu board sign for each location; and, 2. To increase the menu board sign height from 2.0 metres to 2.2 metres for each location.

That Council approve Sign Variance Application SB-06-13 to the Town of Whitby Sign Bylaw 5695-05 for Tim Horton‟s on lands municipally Page 7 of 15 Regular Council Minutes October 28, 2013 -7:00 PM known as 4051 Thickson Road North in accordance with the following amendments: 1. To increase the menu board sign area from 1.0 square metre to 3.7 square metres, for a maximum of two (2) double-sided menu board signs; and, 2. To increase the menu board sign height from 2.0 metres to 2.2 metres, for a maximum of two (2) double-sided menu board signs.

That Council approve Sign By-law Amendment Application SBA-01-13 to the Town of Whitby Sign By-law 5695-05 for T. Arnts Loam Supply Ltd. on lands legally known as Part 3 on Plan 40R-27491 in accordance with the following site-specific by-law amendment, and two (2) pylon sign variances: 1. That Council approve the definition of a pylon sign for the subject property to read as follows: means a sign advertising the use or occupancy of an adjacent use on lands described as Part 3 on Plan 40R-27491, supported by one (1) or more poles, or other support structure; 2. The sign amendment by-law shall specifically locate the pylon sign within Part 3 on Plan 40R-27491, and located a minimum of 11.0 metres from the front lot line (Lake Ridge Road North), and a minimum of 16.5 metres from the driveway access at Lake Ridge Road North; 3. That the sign amendment by-law be prepared for Council‟s approval; 4. That Council approve a sign variance to increase the maximum sign area for a pylon sign from 12.0 sq.m to 14.0 sq.m, for a maximum of one (1) pylon sign on the property; and, 5. That Council approve a sign variance to increase the maximum height for a pylon sign from 6.1 m to 7.3 m, for a maximum of one (1) Page 8 of 15 Regular Council Minutes October 28, 2013 -7:00 PM pylon sign on the property.

1. That the Town of Whitby accept the low tender of Roque Roofing Inc., in the amount of $57,290.00 (excluding taxes) for all labour, materials and equipment necessary to complete the roof replacement at the Whitby Seniors‟ Activity Centre; 2. That the total estimated cost in the amount of $72,498.30 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

Page 9 of 15 Regular Council Minutes October 28, 2013 -7:00 PM That Report CS 87-13 regarding the Municipal Building Main Entrance Trellis Repair of the Whitby Municipal Building be

1. That the Town of Whitby accept the compliant tender bid of Durham Dodge Chrysler Jeep, in the total net amount of $69,394.06 (plus applicable taxes) for the supply and delivery of two(2) 2014, 9500 LBS G.V.W. 4 wheel drive pick up trucks with plow attachments; 2. That the total estimated project cost for the Town of Whitby in the amount of $78,115.40 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Council receive this report for information; and 2. That staff be authorized to extend the existing service agreement for a one year term, with an option for up to two one year extensions subject to satisfactory performance with Raw Materials Company Inc. (RMC) for the processing and recycling of all recovered batteries from Town facilities and multi-residential locations. Page 10 of 15 Regular Council Minutes October 28, 2013 -7:00 PM

1. That the Town of Whitby accept the proposal of Dominion Voting Systems Corporation for the lease (rental) of Optical Scan Vote Tabulators in the amount of $72,133.00, (excluding taxes), for the 2014 election; 2. That the total project costs in the amount of $73,402.54 be approved and funded from the Election Reserves; 3. That Council approve the 5 year Contract Pricing Option of Dominion Voting Systems Corporation for the 2018 election, which provides for the same pricing as the 2014 election; and 4. That the Mayor and Clerk be authorized to execute the contract documents.

That an independent review of the drawings and specifications presented at the public information session be undertaken to confirm they conform to the as built specifications and that copies of the original communications regarding the reconstruction be provided to Council.

That notwithstanding Council Resolution No. 410-13 in light of written confirmation by MTO accepting the Storm Water Management Plan for the proposed development with storm water servicing connected to their facilities on Baldwin Street the Zoning By-law to remove the Holding (H) Symbol be brought forward at this time.

That By-law No. 6773-13, Being a by-law to regulate election signs be

That leave be granted to introduce By-law No's. 6784-13 to 6789-13, and to dispense with the readings of the by-laws by the Clerk and that the same be considered read a first, second and third time and finally passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of Council at its meeting held on October 28, 2013, and that the same be considered read a first, second and third time and finally passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting be adjourned.