Regular Council Meeting

That the Ontario Shores Centre for Mental Health resolution be

That CORR 30-12, being correspondence dated October 26, 2012 from Brooklin Downtown Development Steering Committee (BDDSC) regarding Membership on the BDDSC be endorsed.

That CORR 31-12, being requests from Restorative Justice Week – November 18 – 25, 2012; and Tamil Heritage Month – January 2013 be endorsed.

That Items 4.2 and 4.3 of Report No. 10 of the Planning and Development Committee dated November 5, 2012, be adopted, save and except Items 4.1, 4.4 and 4.5.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, NOVEMBER 19, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING That Planning Report PL 70-12 be received for information.

1. That Planning Report PL 75-12 be received as information; 2. That Council support the Staff recommendations set out in Planning Report PL 75-12; and 3. That a copy of Council’s decision together with a copy of Planning Report PL 75-12 be forwarded to the Brooklin Downtown Development Steering Committee (BDDSC), to the Official Plan Review Team of the Planning Department, to the Public Works Department, and to the Community and Marketing Services Department.

1. That Planning Report PL 76-12 be received as information; 2. That Council support the Staff recommendations set out in Planning Report PL 76-12; and 3. That a copy of Council’s decision together with a copy of Planning Report PL 76-12 be forwarded to the Downtown Whitby Development Steering Committee (DWDSC), to the Official Plan Review Team of the Planning Department, to the Public Works Department and to the Community and Marketing and Services Department.

That Items 4.4 and 4.6 to 4.8 of Report No. 12 of the Operations Committee dated November 12, 2012, be adopted, save and except Items 4.1, 4.2, 4.3, 4.5 and 4.9.

1. That Staff be authorized to spend to an upset limit of $70,000 from one time reserves for the purpose of engaging professional services to assist in the preparation of the specifications and drawings for the trunk and site servicing; 2. That GHD (formerly G.M. Sernas and Associates) be retained to develop the specifications and drawings associated with the trunk and site servicing for the reasons outlined in the Staff report; 3. That Staff be authorized to issue the tender documents regarding the servicing of the Cullen property remaining in Town ownership; 4. That Staff be directed to meet with the Whitby Historical Society regarding the feasibility of the three heritage buildings being used and operated as a museum for the public display of the antiquities owned by the Municipality and stored in the Lynde House, and those antiquities owned by the Whitby Historical Society and stored at their current location in downtown Whitby and to report back on the discussions to Council; 5. That Staff report back on the funding application to the Federal Economic Development Agency for Southern Ontario regarding the site servicing and the relocation of the heritage buildings at Cullen Central Park; 6. That the matter of the relocation of the three heritage buildings be

That Council endorses the donation of skate and swim passes for the Durham Regional Police Service Future Aces Positive Ticket Program.

1. That Council approve the continuation and expansion of the John Dryden After School Program and the Registered Youth Programs offered at the Centennial Building; and, 2. That Council approve the discontinuation of the Town of Whitby West Lynde After School Program effective December 1, 2012 for the reasons outlined in Community and Marketing Services report CMS 66-12.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, NOVEMBER 19, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING That Community and Marketing Services Department Report CMS 68-12 regarding the Robert Eaton Environmental Award for Port Whitby Marina be received as information.

1 That the Town of Whitby accept the low tender of Staples Advantage in the total estimated annual amount of $80,770.07(excluding taxes) for the supply and delivery of both office supplies and toner supplies for a three (3) year contract. Prices shall remain firm for each year of this initial three (3) year term; 2. That approval be granted to extend the agreement beyond the initial three (3) year term on an annual basis for up to two (2) additional one (1) year terms provided the company’s performance is satisfactory. For approved additional years the unit price changes for each year will be based on the level of inflation using the Ontario, All Items Consumer Price Index (CPI); and 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Public Works Report PW 20-12 regarding the Garden Street Environmental Assessment Study be received for information. 2. That a future Recommendation Report be brought forward for Council’s approval of the recommended design prior to filing the Project File Report for the mandatory 30-day public review period.

That Council go In Camera in accordance with the provisions of the Municipal Act and Procedural by-law 6125-08 for the purpose of dealing with matters that relate to personal matters about an identifiable individual, including municipal or local board employees.

That Council rise and recess.

i) LACAC Heritage Whitby Advisory Committee That the following Whitby citizens be recommended for appointment to the LACAC Heritage Whitby Advisory Committee: Brian Winter for a term ending November 30, 2014 Rick McDonnell for a term ending November 30, 2014 Katherine Hull for a term ending November 30, 2014 Lynn Collins for a term ending November 30, 2014 David Slute for a term ending November 30, 2014 ii) Accessibility Advisory Committee That the following Whitby citizens be recommended for appointment to the Accessibility Advisory Committee: Amanda Murray for a term ending November 30, 2014 Deborah Jones for a term ending November 30, 2014 iii) Groveside Cemetery Board That the following Whitby citizen be recommended for appointment to the Groveside Cemetery Board: Dave Grandy for a term ending November 30, 2014 iv) Downtown Whitby Development Steering Committee A request was made to staff to re-advertise for this position and obtain additional information from submitted applicants. v) Brooklin Downtown Development Steering Committee MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, NOVEMBER 19, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING That the following Whitby citizen be appointed to the Brooklin Downtown Development Steering Committee: Charlotte Oates-Mallette for a term ending November 30, 2014 vi) Whitby in Bloom Advisory Committee That the following Whitby citizens be appoin

That the meeting be adjourned.