Regular Council Meeting

That the Rules of Procedure be suspended and notice requirements dispensed with in order to introduce a motion to recognize Councillor Drumm’s long and faithful service to the citizens of Whitby.

Whereas Councillor Drumm was first elected as East Ward Councillor in 1977 and was elected as Regional Councillor in 1988; And Whereas Councillor Drumm has served the residents of Whitby for 41 consecutive years, has been elected for 14 consecutive terms of Council, worked under six different mayors and sat on countless committees at the Town of Whitby and the Region of Durham; And Whereas the Freedom of the Town and is granted in only exceptional cases to individuals of the highest merit; And Whereas presenting Councillor Drumm with the Freedom of the Town and Key to the Town is the highest honour that the Town of Whitby can bestow and it is symbolic of the esteem that the Town holds Councillor Drumm; Now Therefore be it Resolved: That Councillor Joe Drumm be presented with the Freedom of the Town of Whitby and Key to the Town of Whitby; and, That the Mayor and the Clerk sign and seal the official document presenting these honours on this day, the 17th day of September 2018.

That the Special Council minutes of June 25, 2018, the Regular Council minutes of June 25, 2018 and the Special Council minutes of July 23, 2018, be adopted.

That the rules of procedure be suspended to hear a delegation from Karey Anne Large regarding Item 6.2, PL 60-18.

That the proclamations for National Coaches Week, Franco-Ontarian Day, Rail Safety Week, Early Childhood Educators Appreciation Day, World Religion Day, and flag raising for Franco-Ontarian Day, be endorsed.

1. That Council approve an amendment to Zoning By-law # 1784 to permit the temporary use of a garden suite (Application Z-11-18), subject to the conditions contained in Report PL 71-18; and, 2. That the Zoning By-law Amendment be brought forward for consideration by Council.

1. That Council approve in principle the design treatments of the Downtown Whitby Historic Gateways, as presented in Attachment #1 - Appendix B; 2. That elements and treatments of the gateways be incorporated into future public right-of-way capital projects at the Downtown Whitby Gateway locations and addressed through the annual capital budget process; and, 3. That staff be directed to work on the designs for the gateway sign/public art piece and the intersection inlay in conjunction with the outcomes of the Corporate Rebrand Project and report back to Council in 2019.

That Report No. PL 59-18, Downtown Whitby Action Plan September 2018 Update, be received as information. Page 6 of 25 Regular Council Minutes September 17, 2018 - 7:00 PM

1. That Council approve Zoning Application (Z-18-17), subject to the conditions of approval in Attachment #9 of Report PL 66-18; 2. That a Zoning By-law Amendment to implement the proposed development be brought forward for Council’s approval; and, 3. That Council approve the Heritage Permit Application (HP-10-17).

1. That Report PL 61-18 be received for information; and, 2. That Council approve the Downtown Whitby Development Steering Committee Terms of Reference included as Attachment #1 to Report PL 61-18.

1. That Council approve the Site Plan for a Rogers telecommunication tower at 5850 Garrard Road (Application SP- 14-18), subject to the conditions of approval set out in Attachment #3 of Planning Report PL 75-18; and, 2. That the applicant and property owner enter into a Letter of Undertaking with the Town.

1. That Council approve the proposed Zoning By-law Amendment (Z-13-17) at 147 Perry Street, to permit office and personal service uses, subject to the conditions of approval in Attachment #9 of Report PL 69-18; 2. That an applicable Zoning By-law Amendment be brought forward for Council’s approval; and, 3. That the Mayor and Clerk be authorized to sign any necessary documents.

1. That Council approve an amendment to Zoning By-law # 1784 (Application Z-09-18) to permit a hotel use, subject to the conditions contained in Report PL 74-18; and, 2. That the Zoning By-law Amendment be brought forward for consideration by Council.

1. That the Town not pursue a Cultural Heritage Conservation Easement with the Ontario Heritage Trust for the former Land Registry Office building at 400 Centre Street South at this time; and, 2. That item number MD-1813 be removed from the Planning and Development Committee New and Unfinished Business list.

Page 9 of 25 Regular Council Minutes September 17, 2018 - 7:00 PM That Report PL 58-18 be received as information.

That the Brooklin Urban Design and Sustainable Development Guidelines dated August 2018 be endorsed by Council to guide the implementation of the Brooklin Community Secondary Plan through the development approvals process and municipal decision-making.

1. That Council approve an amendment to Zoning By-law # 2585 (Application Z-15-18); and, 2. That a Zoning By-law Amendment to remove the ‘H’ Holding symbol on the subject land (Z-15-18) be brought forward for Council’s approval.

That Staff report back on the methodology to require signage on lands zoned for high density development to ensure that the public is aware of the density and height of development permitted.

1. That the Development Fees Review Study prepared by Watson and Associates Economists Ltd., be received for information; 2. That Council approve the schedule of proposed Planning Application Fees included in Attachment 4, amended as follows: a. That Minor Variance – Residential, be changed from the proposed fee of $1,500 to the current fee of $883; b. That Minor Variance – Accessory Structure/Deck be eliminated; c. That the following rows under “Site Plan” be removed: Page 11 of 25 Regular Council Minutes September 17, 2018 - 7:00 PM Application Fee HST Fee Fee Type (Excluding Applicable (Including Structure Taxes) Taxes) Site Plan Heritage (including Heritage Conservation District) Minor $1,100 No $1100 Flat Fee Amendment less than a 100m2 Major $4850 No $4850 Flat Fee Amendment greater than 100m2 That the following rows under be added under a Site Plan subheading titled “Site Plan Heritage (Part IV and Part V)”: Application Fee HST Fee Fee Type (Excluding Applicable (Including Structure Taxes) Taxes) Minor $1,077 No $1077 Flat Fee Amendments less than 100m2 for additions to existing non- residential Major $4846 No $4846 Flat Fee Amendments greater than 100m2 for additions to existing non- residential 3. That Council approve the proposed Building Permit Fees included in Attachment 4; 4. That the recommended fees take effect on October 1, 2018; 5. That all the Building Permit Fees and Planning Application Page 12 of 25 Regular Council Minutes September 17, 2018 - 7:00 PM Fee

1. That report CAO 17–18 be received for information; 2. That staff continue to undertake the development and implementation of the Special Events Volunteer Program set to launch Q1 2019; 3. That staff report annually on the Special Events Volunteer Program; and, 4. That recommendations resulting from the Strategy and Action Plan be

1. That Report CLK 11-18 be received for information; and, 2. That the development of a Customer Service Strategy be considered as a decision item during the 2019 budget process.

1. That Report CLK 12-18 be received for information; and, 2. That the Clerk be directed to bring forward a by-law to adopt updates to Schedule “A” and “B” of Record Classification and Page 14 of 25 Regular Council Minutes September 17, 2018 - 7:00 PM Retention By-law # 7350-17, as outlined in Attachment 1 to Report No. CLK 12-18.

1. That Council authorizes the Treasurer to establish the Tree Planting Reserve and the Environmental Guide Reserve as discretionary reserves; 2. That Council approves the reserve policies included in Attachment 1 and 2 that governs the use and administration of the new reserves; and, 3. That Council approves the transfer of the Future Specified accounts identified in Attachment 3 to the applicable reserve.

1. That report No. CS 51-18 of the Commissioner of Corporate Services/Treasurer is received as information; and, 2. That the Treasurer be authorized to draw from reserves/reserve funds as required for the purposes of addressing the actual year- end position. Page 15 of 25 Regular Council Minutes September 17, 2018 - 7:00 PM

1. That the uncommitted 2018 year end reserve and reserve fund projections included in Attachment 1 of this report be received for information; 2. That Council authorizes closing the Communities in Bloom Reserve with the balance being transferred to the One-Time Reserve Fund (LTFR); 3. That Council authorizes closing the Service Level Reserve with the balance being transferred to the Corporate Development Reserve; 4. That Council authorizes the closing of the Whitby Library Reserve and with the balance being transferred to the Contingencies Reserve; 5. That Council authorizes the closing of the Energy Management Sustainability Reserve with the balance being transferred to the Operating Fund; 6. That Council authorized the closing of the Road Damage Reserve and the Road Occupancy Reserve with the balances being consolidated into a new discretionary reserve called the Road Related Infrastructure Repair Reserve; 7. That Council authorizes the closing of the Environmental Land Reserve with the balance being transferred to the Town Property Reserve Fund; and, 8. That Council approves the Town Property Reserve Fund policy included in Attachment 2 of this report.

1. That Community and Marketing Services Report, CMS 42-18 regarding the White Oaks Community Connection Centre be received; 2. That staff be directed to prepare a lease agreement with CAPREIT for the White Oaks Community Connection Centre based on the terms and conditions outlined in the staff report; and, 3. That Council authorize the Mayor and Clerk to sign the lease agreement and any other related documents.

1. That Community and Marketing Services Report, CMS 43-18 regarding Durham Region (formerly Whitby) Challenger Baseball (DRCB) be received; 2. That an accessible baseball diamond for the use by DRCB be constructed and located in Willow Park; 3. That CMS Parks staff undertake the detailed design, project tendering and oversee the construction of the DRCB baseball diamond subject to the project funding being available; 4. That the accessible baseball diamond at Willow Park be funded by DRCB through their existing and ongoing fund raising efforts; 5. That when the project proceeds, that authorization be given to sole source the rubberized infield surface from Prairie Rubber Paving, which is a preferred partner and supplier for Challenger Baseball diamonds throughout Canada; and, 6. That the Challenger Baseball diamond project be

1. That Community and Marketing Services Report, CMS 44-18 regarding the proposed donation from Sue and Brian Green of a bronze sculpture of Len Cullen and its installation at Cullen Central Park be received; and, 2. That Council endorse the proposed donation of the sculpture to the municipality and its location at Cullen Central Park as outlined in the staff report, and that the funding for the installation of the art piece be

1. That the joint Community and Marketing Services and Public Works Departments Report, CMS 45-18 regarding Connected and Autonomous Vehicles (C/AV), the Autonomous Vehicle Innovation Network (AVIN) and the AV Research and Development Partnership Fund be received; 2. That the Town of Whitby be considered as a potential host community to test an autonomous vehicle and related traffic and roads technologies as outlined in the staff report; Page 18 of 25 Regular Council Minutes September 17, 2018 - 7:00 PM 3. That a submission/application to the Province of Ontario’s AV Research and Development Partnership Fund for project funding by C/AV private sector companies in partnership with Durham Region AVIN, identify the Town of Whitby as a partner community for autonomous vehicle and technology field testing; 4. That staff from the Community and Marketing Services (Economic Development Division) and Public Works (Transportation and Parking Services Division) Departments provide in-kind support and advice to the private sector in the development of the project submission/application to the Province; and, 5. That if the submission/application by the private sector and Durham Region AVIN for funding is approved by the Province to advance to the final evaluation stage, that staff report back with greater details of the project, information related to the private and public sector partners and the technologies, risk mitigation measures, insurance requirements, and other matters as noted i

1. That the Street Banners Policy CA 050 and Installation of Banners Policy CA 070 be repealed; 2. That Council approve the proposed Policy for Banners Raised on Town Owned Highways as outlined in PW 27-18; and, 3. That Item MD-3566 be removed from Planning and Development New and Unfinished Business.

1. That an all-way stop control be installed at the intersection of Queen Street and Nathan Avenue/George Street; 2. That an all-way stop control be installed at the intersection of Bridlewood Boulevard and Lady May Drive/Treen Crescent; 3. That Council authorize the Clerk to bring forward the necessary by-law amendment to Traffic By-law # 1862-85, for Council approval; and, 4. That a copy of the Report PW 28-18 be provided to the Durham Region Police Service.

Whereas the Province of Ontario has amended the Highway Traffic Act to enable the use of Automated Speed Enforcement Technology to improve safety in school zones and community safety zones; And Whereas Durham Region Council passed a motion authorizing Regional Staff to undertake a feasibility study in consultation with DRPS Page 20 of 25 Regular Council Minutes September 17, 2018 - 7:00 PM for the implementation of Automated Speed Enforcement at its meeting on September 12, 2018; Now Therefore be it Resolved: 1. That the Town endorse the Region’s September 12, 2018 Regional Council motion regarding Automated Speed Enforcement; 2. That Town Staff be directed to work with the Region to review Automated Speed Enforcement (fixed and/or mobile camera installations) in designated Community Safety Zones and School Zones on local roads as part of the Region’s feasibility study; and, 3. That the Clerk forward a copy of this resolution to the Region of Durham, local area municipalities and Mr. Lorne Coe, M.P.P.

That leave be granted to introduce By-laws # 7446-18 to # 7447-18 and # 7449-18 to # 7456-18 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce By-law # 7448-18, amended as follows: That the following fees in Schedule M, Planning Application Fees be revised: a. That the Minor Variance – Residential, be changed from the proposed fee of $1,500 to the current fee of $883; b. That the Minor Variance – Accessory Structure/Deck be eliminated; c. That the following rows under “Site Plan” be removed: Application Fee HST Fee Fee Type (Excluding Applicable (Including Structure Taxes) Taxes) Site Plan Heritage (including Heritage Conservation District) Minor $1,100 No $1100 Flat Fee Amendment less than a 100m2 Major $4850 No $4850 Flat Fee Amendment greater than 100m2 Page 23 of 25 Regular Council Minutes September 17, 2018 - 7:00 PM That the following rows under be added under a Site Plan subheading titled “Site Plan Heritage (Part IV and Part V)”: Site Plan Heritage (Part IV and Part V) Minor Amendments $1,077 No $1077 Flat less than 100m2 for Fee additions to existing non-residential Major Amendments $4846 No $4846 Flat greater than 100m2 Fee for additions to existing non- residential and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on September 17, 2018 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

That Council refuse the application to repeal the Heritage Designation By-law # 3790-96 for the St. Arsenije Sremac Serbian Orthodox Church, located at 508 Byron Street South; 2. That Council refuse the request of the St. Arsenije Sremac Serbian Orthodox Church to be exempted from the provisions of the Werden’s Plan Heritage Conservation District Plan; 3. That the Town Solicitor be delegated the authority to provide the St. Arsenije Sremac Serbian Orthodox Church a reasonable amount of time to complete the work required to satisfy the requirements of the Property Standards Order that was issued on the building, having regard for any immediate concerns for public safety.