Regular Council Meeting

That the minutes be adopted.

That the proclamation for International Day for Persons with Disabilities - December 3, 2015, be endorsed.

THAT Recommendation 1 in item 5.1 from Report #12 of the Planning and Development Committee, Planning Report 83-15, be revised to read as follows: 1. That Council approve the application for the recommended Draft Plan of Subdivision (File No. SW-2013-04) as illustrated on Attachment #5 subject to the comments and conditions contained in Section 9 of Planning Report PL 83-15, save and except: i. That draft condition 63 be revised to read 'The new home construction be designed to ensure compliance to the Energy Page 5 of 20 Regular Council Minutes November 23, 2015 - 7:00 PM Star standards or equivalent'; ii. That staff report back to Council on draft condition 64 regarding the option for automatic fire sprinkler systems in low and medium density homes prior to the Commissioner of Planning issuing final draft plan approval; iii. That staff report back to Council on draft condition 62 regarding the requirement for the developer to provide a dedicated conduit to the municipality prior to the Commissioner of Planning issuing final draft plan approval. AND THAT the Recommendation for item 5.1 be revised to include the following and renumbered accordingly: That the various transportation facilities shown on the Composite Transportation Component Plans, included as Attachment C in the memorandum from the Commissioner of Public Works, dated November 23, 2015, be incorporated as appropriate through the detail design process.

That items ii) and iii) be revised to read as follows: ii. That staff report back to Council on draft condition 64 regarding the option for automatic fire sprinkler systems in low and medium density homes prior to the Commissioner of Planning issuing final plan approval; iii. That staff report back to Council on draft condition 62 regarding the requirement for the developer to provide a dedicated conduit to the municipality prior to the Commissioner of Planning issuing final plan approval.

1. That Council approve the application for the recommended Draft Plan of Subdivision (File No. SW-2013-02) as illustrated on Attachment # 5 subject to the comments and conditions contained in Section 8.0 of Planning Report PL 84-15save and except that draft condition 72 be revised to read 'The new home construction be designed to ensure compliance to the Energy Star standards or equivalent'; 2. That Council approve the application to amend Zoning By-law 1784 (File No. Z-06-13) subject to the comments and conditions contained in Section 5.0 of Planning Report PL 84-15; 3. That Council appoint the firm of Williams & Stewart Associates as Control Architect for the recommended Draft Plan of Subdivision; 4. That a comprehensive By-law for the West Whitby subdivisions, including TFP Whitby Developments Inc., be brought forward to Council for approval at such time as requested zone provisions have been reviewed and accepted; 5. That staff be authorized to prepare a subdivision agreement; 6. That the Mayor and Clerk be authorized to sign any necessary documents; 7. That the Region of Durham Commissioner of Planning be advised of Council’s decision; and, 8. That the Clerk forward a Notice of Decision to those parties and agencies who have requested to be notified of Council’s decision.

THAT Recommendation 1 in item 5.2 from Report #12 of the Planning and Development Committee, Planning Report 84-15, be revised to read as follows: 1. That Council approve the application for the recommended Draft Page 7 of 20 Regular Council Minutes November 23, 2015 - 7:00 PM Plan of Subdivision (File No. SW-2013-02) as illustrated on Attachment # 5 subject to the comments and conditions contained in Section 8.0 of Planning Report PL 84-15, save and except: i. That draft condition 74 be revised to read 'The new home construction be designed to ensure compliance to the Energy Star standards or equivalent'; ii. That staff report back to Council on draft condition 73 regarding the option for automatic fire sprinkler systems in low and medium density homes prior to the Commissioner of Planning issuing final plan approval; iii. That staff report back to Council on draft condition 71 regarding the requirement for the developer to provide a dedicated conduit to the municipality prior to the Commissioner of Planning issuing final plan approval. AND THAT the Recommendation for item 5.2 be revised to include the following and renumbered accordingly: That the various transportation facilities shown on the Composite Transportation Component Plans, included as Attachment B in the memorandum from the Commissioner of Public Works, dated November 23, 2015, be incorporated as appropriate through the detail design process.

1. That Council approve the application for the recommended Draft Plan of Subdivision (File No. SW-2013-03) as illustrated on Attachment # 5 subject to the comments and conditions contained in Section 8.0 of Planning Report PL 82-15save and except that draft condition 74 be revised to read 'The new home construction be designed to ensure compliance to the Energy Star standards or Page 8 of 20 Regular Council Minutes November 23, 2015 - 7:00 PM equivalent'. ; 2. That Council approve the application to amend Zoning By-law 1784 (File No. Z-12-13) subject to the comments and conditions contained in Section 5.0 of Planning Report PL 82-15; 3. That Council appoint the firm of Williams & Stewart Associates as Control Architect for the recommended Draft Plan of Subdivision; 4. That a comprehensive By-law for the West Whitby subdivisions be brought forward to Council for approval at such time as requested zone provisions have been reviewed and accepted; 5. That staff be authorized to prepare a subdivision agreement; 6. That the Mayor and Clerk be authorized to sign any necessary documents; 7. That the Region of Durham Commissioner of Planning be advised of Council’s decision; and, 8. That the Clerk forward a Notice of Decision to those parties and agencies who have requested to be notified of Council’s decision.

THAT Recommendation 1 in item 5.3 from Report #12 of the Planning and Development Committee, Planning Report 82-15, be revised to read as follows: 1. That Council approve the application for the recommended Draft Plan of Subdivision (File No. SW-2013-03) as illustrated on Attachment # 5 subject to the comments and conditions contained in Section 8.0 of Planning Report PL 82-15, save and except: i. That draft condition 74 be revised to read 'The new home construction be designed to ensure compliance to the Energy Star standards or equivalent'; ii. That staff report back to Council on draft condition 75 regarding the option for automatic fire sprinkler systems in low and medium density homes prior to the Commissioner of Planning issuing final plan approval; iii. That staff report back to Council on draft condition 73 regarding the requirement for the developer to provide a dedicated conduit to the municipality prior to the Commissioner of Planning issuing final plan approval. AND THAT the Recommendation for item 5.3 be revised to include the following and renumbered accordingly: Page 9 of 20 Regular Council Minutes November 23, 2015 - 7:00 PM That the various transportation facilities shown on the Composite Transportation Component Plans, included as Attachment A in the memorandum from the Commissioner of Public Works, dated November 23, 2015, be incorporated as appropriate through the detail design process.

1. That Council approve zoning application Z-09-15, subject to the conditions contained in Section 8.0 of Planning Report PL 87-15; 2. That the necessary By-laws be presented for Council’s approval; 3. That Staff be authorized to prepare a letter of undertaking; and, 4. That the Mayor and Clerk be authorized to sign any necessary documents.

1. That Planning Report, Item Number PL 89-15 be received as information; and, 2. That the Clerk forward a copy of Planning Report Number PL 89-15 to Gerdau Ameristeel Corporation, the Ministry of Environment and Page 10 of 20 Regular Council Minutes November 23, 2015 - 7:00 PM Climate Change, the Region of Durham, and the members of the Site Liaison Committee for Information.

1. That Planning and Development Report Item PL 85-15 be received as information; and, 2. That Council endorse the Draft Corporate Sustainability Plan Goals as detailed in this report.

1. That Council receives this report as information; 2. That Council approve the proposal to implement the Downtown Banners Artist Project for the Downtown Brooklin Spring 2016 Banners; and, 3. That Council approve $7,500 to be financed from the Downtown Improvement Reserve Fund in order to expand the banner locations in Downtown Brooklin to include the west side of Baldwin Street (from Cassels Road to Roybrook Avenue), Winchester Road East (from Baldwin Street to Durham Street), and the north side of Roybrook Avenue, subject to Ministry of Transportation and Region of Durham approval on the locations.

1. That Council approve the proposed fees as outlined in Attachment 1 – Community and Marketing Services Department - Programs and Services Fees, effective March 22, 2016 to March 26, 2017; 2. That Council approve the proposed fees as outlined in Attachment 2 – Community and Marketing Services Department - Marina User Fees, effective February 15, 2016 to February 14, 2017; 3. That Council adopt the draft By-laws included as Attachment 3 and Attachment 4 - Community and Marketing Services Department Programs and Services Fees, and Community and Marketing Services Department - Marina User Fees respectively, and authorize the Clerk to bring into effect the new By-laws with the effective dates listed; and, 4. That staff bring a report back to Council regarding proposed fees for Sports Fields, Arena Ice/Floor Rentals, and Banquet Hall and Facility Rentals for 2016/2017.

1. That Parts 1, 2 and 4, Plan 40R-28934, as shown on the attached sketch included as Attachment No. 1 to this report be declared surplus for the purpose of sale; 2. That the Town give public notice of its intention to sell the subject property by placing an advertisement in the newspaper one time; 3. That provided no objection is received by the Town in connection with the proposed sale, a by-law be brought forward to authorize the sale; and, 4. That the Mayor and Clerk be authorized to execute the necessary documents to give effect thereto.

1. That the Town of Whitby grant a permanent easement to Whitby Hydro Energy Services Corporation described as Part 1, Plan 40R- 28825 for the purposes of installing two anchors for a new hydro pole located at the northwest corner of Cochrane Street and Dundas Street West; and, Page 13 of 20 Regular Council Minutes November 23, 2015 - 7:00 PM 2. That the Mayor and Clerk be authorized to execute the required documents.

1. That the budgeted hours of the part-time tax cashier be expanded to 24 hours per week at a cost of $10,500 per annum; and, 2. That the request for the expanded resource hours be

1. That Report CS 96-15 from the Commissioner of Corporate Services/Treasurer be received as information; 2. That the proposed increase to the Town’s Access Program estimated at an ongoing cost of $10K, be

That the 2016 grant request funding from the Whitby Public Library be approved for inclusion in the 2016 proposed budget.

That Public Works Report, PW 37-15 be received for information.

1. That Council approve the remediation of the closed landfill on Garden Street for the development of a snow disposal facility, including a stormwater management pond located in the southeast corner of the Town owned Groveside Cemetery Lands; 2. That Staff be directed to include for Council’s consideration a revised budget amount of $2,000,000 in the 2016 Capital Budget for the snow disposal facility project and that the capital project also be revised in the 2016 Development Charge Background Study; and, 3. That Staff be directed to submit an application to the Federation of Page 15 of 20 Regular Council Minutes November 23, 2015 - 7:00 PM Canadian Municipalities Green Municipal Fund for the maximum funding contribution.

1. That Report CLK 05-15 of the Office of the Town Clerk be received for information; 2. That Council approve the proposed expansion of the Committee Secretary position from part-time to full time within the Office of the Town Clerk (Option A) at an estimated increase of $43,350.00, to be

1. That Report CLK 06-5 of the Office of the Town Clerk be received for information; 2. That Council approve the proposed addition of a full time Records Management Clerk (Option A) at an estimated ongoing cost of $71,400, to be

1. The following 2016 Capital budget allocations are being recommended by the Public Works Department for Council’s pre- budget approval with no tax impact to the Council approved 2016 target: a) That $75,000 for a Fleet Maintenance Operational Study be undertaken in 2016 funded from the Corporate Development Reserve with staff to bring forward the results of the study to Council for review and consideration by the end of 2016; and, b) That $200,000 of the 2017 Emerald Ash Borer (EAB) capital project fund be advanced to 2016 for the additional removal of ash trees on residential street boulevards. 2. The following Operating budget allocations be

Page 17 of 20 Regular Council Minutes November 23, 2015 - 7:00 PM 1. That alPHa Resolution A15-2 urging the Government of Canada and the Province of Ontario to move forward with the development and implementation of a national universal pharmacare program be endorsed; and, 2. That the Leaders of the Conservative, Liberal and NDP Parties of Canada, Council of the Federation, Premier of Ontario, Minister of Health and Long-Term Care, Durham’s MPPs and municipalities, alPHa, AMO and FCM be so advised.

That leave be granted to introduce By-law #7060-15 to 7063-15 and to dispense with the readings of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on November 23, 2015 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

Page 19 of 20 Regular Council Minutes November 23, 2015 - 7:00 PM That the meeting adjourn.

That Council approve the application for the recommended Draft Plan of Subdivision (File No. SW-2013-04) as illustrated on Attachment #5 subject to the comments and conditions contained in Section 9 of Planning Report PL 83-15 save and except that draft condition 63 be revised to read 'The new home construction be designed to ensure compliance to the Energy Star standards or equivalent'; 2. That Council approve the application to amend Zoning By-law 1784 (File No. Z-11-13) subject to the comments and conditions contained in Section 5.0 of Planning Report PL 83-15; 3. That staff be directed to take the appropriate actions to include a roundabout at Desmond G. Newman Blvd and the proposed Street ‘B’, subject to West Whitby Major Roads Class Environmental Assessment Study; 4. That Council appoint the firm of Williams & Stewart Associates as Control Architect for the recommended Draft Plan of Subdivision; 5. That a comprehensive By-law for the West Whitby subdivisions be brought forward to Council for approval at such time as the requested zone provisions have been reviewed and accepted; 6. That staff be authorized to prepare a subdivision agreement; 7. That the Mayor and Clerk be authorized to sign any necessary documents; 8. That the Region of Durham Commissioner of Planning be advised of Council’s decision; and, 9. That the Clerk forward a Notice of Decision to those parties and agen

That the proposed increase of two (2) summer student positions at the Port Whitby Marina, estimated at an ongoing cost of $14,851, be