Regular Council Meeting

That the order of the agenda be changed to hear Item 8.1, CMS 20-15 at this time.

That the proclamations for Day of Mourning - April 28, 2015 and Senior's Month - June 2015, be endorsed.

1. That the Planning Report Item No. PL 24-15 be received as information; 2. That the Notice of Intent to Designate R.A. Sennett School, located at 300 King Street, be published as per section 29. (1.1) of the Ontario Heritage Act, R.S.O 1990 c. O.18.; and, 3. That, if there are no objections to the designation in accordance with section 29. (6) of the Ontario Heritage Act, the Clerk be authorized to introduce the by-law designating the property under Part IV, Section 29 of the Ontario Heritage Act, following Council’s final decision on the planning application as submitted by 360 Incentives.

1. That Council appoint the firm of Williams & Stewart Associates as Control Architect for the subdivision plan Adalan Development Corp.; and, 2. That the Subdivider Adalan Development Corp. and the Builder Brookfield Residential and Williams & Stewart Associates be advised of Council’s appointment and the Subdivider’s financial obligations as set out in Section 8.0 of Planning Report PL 23-15.

1. That Council receive Planning and Development Report Item PL 29- 15 for information; 2. That the Clerk, on behalf of the Town of Whitby forward to the Ministry of Environment and Climate Change a copy of Report PL 29-15 and Whitby comments as set out under Section 5 to Report PL 29-15; 3. That Planning and Development Report Item PL 29-15 be forwarded to Region of Durham, CLOCA, local MPPs, Minister of Environment and Climate Change and the Senior Management Team; 4. The Province be requested to amend the Building Code and other Regulatory Instruments to mandate zero-carbon homes in new developments based on a final target date and milestone markers; 5. The Province promote and support residential retro-fits of existing housing stock to achieve significant energy efficiencies; and, 6. The Province promote and support zero and reduced carbon transportation options.

Page 5 of 17 Regular Council Minutes March 30, 2015 - 7:00 PM 1. That Council approve the zoning application (Z-02-15) submitted by ARG Group Inc. for the extension of a temporary use at 105 Rossland Road West as a temporary residential sales office, for an additional period of three (3) years; and, 2. That the amending by-law be brought forward for Council approval.

1. That Planning and Development Report Item PL 22-15 be received for information; 2. That Council request that the Ministry of Transportation expeditiously identify, declare surplus, and release designated employment lands that are not required for the Highway 407 or the Highway 412 link, to the market place with the opening of these highways; 3. That the Ministry be advised that the lands identified in Section 5.3 of Planning Report PL 22-15, be protected for future road needs, and the valley lands north and south of Highway 407 near Memorial Park are of future municipal interest for green space purposes; and, 4. That a copy of Council’s resolution and Planning and Development Report PL 22-15 be forwarded to the Ontario Minister of Transportation, the Minister of Economic Development, Employment and Infrastructure, Minister of Municipal Affairs and Housing, the Region of Durham, City of Pickering, City of Oshawa, and Municipality of Clarington.

1. That Council authorize the expenditure of $123,500, financed $61,565 by Development Charges and $61,935 from one time funds for the design and construction of intersection curb extensions (bump-outs) at the intersections of Carnwith Drive and Watford Street and Carnwith Drive and Croxall Boulevard, as well as bike lanes and lane narrowing along Carnwith Drive between Vallance Way and Downey Drive; 2. That Council authorize staff to Tender and award the Carnwith Drive project to the lowest compliant bidder provided such tenders are Page 7 of 17 Regular Council Minutes March 30, 2015 - 7:00 PM within or do not exceed by more than 10%, the requested budget of $123,500; and, 3. That the Mayor and Clerk be authorized to execute the contract documents; and, 4. That four way stop signs be installed at the intersection of Carnwith Drive and Watford Street on a one year trial basis and that staff report back to council after the one year period with the results of the trial period and recommendations for the future.

1. That Report PW 16-15 be received as information; and, 2. That Council endorse the recommendation for staff to proceed with a tender for the rental of winter maintenance equipment (and operators) for the term of five years plus three optional one year terms.

1. That Public Works/Legal and Human Resource Services Report PW 23-15 be received for information; 2. That staff be directed to hold a public meeting in April 2015 to present proposed changes to the Town’s fill control regulations to interested stakeholders; and, 3. That staff be directed to prepare a new Fill Control By-law based on the information in this report and in consideration of comments received from stakeholders at the public meeting and from other departments and outside agencies and to report back to Operations Committee in June 2015 with a final draft of the by-law.

1. That Report PW 24-15 be received as information; 2. That Council authorize Town staff to finalize the agreement with the Ministry of Transportation regarding financial compensation and land transfer for Desmond G. Newman Boulevard (formerly New Coronation Road) as a result of the approval of the Highway 407 EA; 3. That the Town of Whitby acquire the parcels of land listed in Attachment 2, from the Ministry of Transportation for the Desmond G. Newman Boulevard (formerly New Coronation Road) right-of-way; and, 4. That the Mayor and Clerk be authorized to execute the required documents. Page 9 of 17 Regular Council Minutes March 30, 2015 - 7:00 PM

1. That the Town of Whitby accept the low tender as received from Royalcrest Paving and Contracting Ltd in the amount of $173,709.10 (excluding provisional items and HST) for the landscape construction of Coach Park; 2. That an over expenditure in the amount of $40,327.32 be approved and funded through development charges and one time funds; 3. That the total estimated project cost in the amount of $191,436.38 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender of Miller Paving Limited in the amount of $367,392.26 (including Provisional Item pulverization with base stabilization and excluding HST) for all labour, materials and equipment necessary to complete the supply & placement of surface treatment and slurry seal on various surface treated roads within the Town of Whitby; 2. That the total estimated cost in the amount of $420,000.00 be approved; and, Page 10 of 17 Regular Council Minutes March 30, 2015 - 7:00 PM 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low compliant tender of R & N Maintenance in the amount of $106,210.00 for all labour, materials and equipment necessary to complete pavement crack sealing at various locations within the Town of Whitby; 2. That the total estimated cost in the amount of $123,000.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Council endorse the recommendations regarding Earth Day/Week activities as outlined in Community and Marketing Services Department Report CMS 14-15; and, 2. That Council acknowledge and thank the Earth Day/Week sponsors and organizers. Page 11 of 17 Regular Council Minutes March 30, 2015 - 7:00 PM

1. That Council receive as information the Ethno-cultural and Diversity Advisory Committee of Council’s 2014 summary of activities and accomplishments; 2. That Council approve the Ethno-cultural and Diversity Advisory Committee of Council’s proposed 2015 Work Plan and the actions contained within; 3. That Council approve the Ethno-Cultural and Diversity Advisory Committee of Council updated Terms of Reference; and, 4. That the Clerk forward a copy of Community and Marketing Services Department Report CMS 15-15 to the Durham Region Local Diversity and Immigration Partnership Council.

1. That Council approve the recommended 2015 Port Whitby Marina boater event program as summarized in Community and Marketing Services Report CMS 17-15; 2. That Council approve an expenditure not exceeding $2,000 to be funded from the Port Whitby Marina Operating Budget for the provision of a boater appreciation/family day event on July 25th, 2015; 3. That Council approve the addition of three catered boater events including a Mother’s Day Brunch on May 10th, 2015, a Father’s Day Page 12 of 17 Regular Council Minutes March 30, 2015 - 7:00 PM Brunch on June 21st, 2015, and a Christmas Dinner and Dance on November 21st, 2015; and, 4. That Council approve reserving the Port Whitby Marina Avalon Lounge on Fridays and Sundays during the prime boating season (commencing Victoria Day weekend to September 30) for use by Marina boaters for organized or informal get-together opportunities.

1. That a new Town of Whitby Emergency Plan in accordance with the recommendations of Report FR 01-15 be approved; 2. That Council approve the MOA (identified as Attachment 3 to this report) between the Abilities Center and the Town of Whitby, to utilize the Center as an emergency evacuation site for South Whitby in the event of an emergency; 3. That Council approve funding for costs associated with the relocation of the Alternate Emergency Operations Center (AEOC), and that this funding be drawn from Capital Reserves; and, 4. That the Clerk be directed to take the necessary steps to repeal By- law #5548-04 and adopt a new By-law to enact a new Emergency Management Plan and Emergency Program for the Town of Whitby. Specifically: a) Amendments to the approved Emergency Management Plan be approved, (identified as Attachment 1 to this report) in keeping with the requirements of the Emergency Management and Civil Protection Act RSO 1990 (EMCPA) and Ontario Regulation 380/04; b) Formation of an Emergency Management Program Committee and Emergency Management Program, (identified as Attachment Page 13 of 17 Regular Council Minutes March 30, 2015 - 7:00 PM 2 to this report), as per the Emergency Management and Civil Protection Act RSO 1990 (EMCPA) and Ontario Regulation 380/04; and, c) Approval of the Abilities Center and Brooklin Community Center and Library as evacuation centers, and relocation of the Alternate Emergency Operations Center (AEOC) from Fire Hall 1 to the Brooklin Com

That Report CS 24-15 of the Commissioner of Corporate Services/Treasurer be received for information.

1. That Council approve the proposed Downtown Music Festival and the associated activities to be held Saturday, June 27, 2015 in downtown Whitby, subject to the terms and conditions outlined in the joint Departmental report CMS 20-15; 2. That Council authorize the use of the former Fire Hall building located at 201 Brock Street South and the adjacent parking lot for the event; 3. That Council authorize the closure of Colborne Street from 8:00 a.m. to 9:00 p.m. on Saturday, June 27, 2015; 4. That Council provide an exemption to the Town’s Noise By-law #6917-14 during the hours of the proposed Downtown Music Festival; and, 5. That Council approve the allocation of municipal resources for the event and the cost be funded from one time reserves.

That leave be granted to introduce By-law #6973-15 to 6976-15 and to dispense with the readings of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on March 30, 2015 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

That the minutes be adopted.

That Council receive as information the LACAC Heritage Whitby Committee 2014 Annual Report.