Regular Council Meeting

That the Regular Council minutes of May 7, 2018 and the Special Council minutes of May 28, 2018, be adopted.

That the rules of procedure be suspended to hear a delegation from Matthew Cory regarding Item 6.4, PL 35-18.

That the proclamation for Hellenic History Month - March 2019 be endorsed.

That Council endorse the Terms of Reference for Sustainable Development Guidelines, as shown on Attachment #1 to Planning Report, PL 30-18.

That staff be authorized to consult with stakeholders regarding the Draft Brooklin Urban Design and Sustainable Development Guidelines as included in Attachment #1 to Report PL 36-18 and report back with Recommended Brooklin Urban Design and Sustainable Development Guidelines.

1. That Council request the Region of Durham to approve Official Plan Amendment 108, in accordance with the proposed modifications and

That the main motion be amended to add the following as Item 4 and the recommendation renumbered accordingly: 4. That Durham Region be requested, recognizing the anticipated immediate need for these improvements to implement the Brooklin Secondary Plan, to advance the timing for the Environmental Assessment for Thickson Road South/North from Taunton Road to Baldwin Street in Whitby to the 2018/2019 timeframe within the 2017- 2021 transportation master plan phasing and include these works within the 2019 Capital Budget and Ten Year Forecast.

That Staff Report CAO 11-18 from the Office of the Chief Administrative Officer pertaining to municipal efficiencies and partnerships that the Town of Whitby has implemented be received.

That Council approves the Debt Management Policy included as Attachment 1 of Report CS 25-18.

That Report No. CS 33-18 of the Commissioner of Corporate Services/Treasurer be received as information.

1. That the annual Statement of Development Charge and Parkland Reserve Funds as at December 31, 2017 be received as information; 2. That the annual update on the Non-Statutory and Statutory Development Charge exemptions as well as the update on total Development Charge collections be received as information; 3. That the transfer of $82,104 from the One-Time Reserve Fund to the Growth Reserve Fund for the non-statutory exemption costs incurred by the Town in 2017 be approved; and, 4. That all future costs related from the non-statutory development charge exemptions be financed from the One-Time Reserve Fund.

That the Investment Policy Guidelines attached to this Report be approved.

Page 10 of 25 Regular Council Minutes June 04, 2018 - 7:00 PM 1. That the proposed revised fees outlined in Attachment 1 be approved; and, 2. That the Clerk be directed to bring forward a by-law to amend the Fees and Charges By-law to include the proposed revised fees.

That Council receive for information Whitby Fire and Emergency Services’ (WFES’) 2017 Annual Report.

1. That Council approve a grant in the amount of $25,000 to the Station Gallery; 2. That the grant be used solely for the purpose of the Station Gallery Board to secure a consultant to prepare a Feasibility Study to determine the viability of launching a capital campaign; and, 3. That the grant be advanced from the budget allocation for the Station Gallery Expansion project in the ten year Capital Forecast and funded from the One Time Reserve. Page 11 of 25 Regular Council Minutes June 04, 2018 - 7:00 PM

1. That Council approve the Terms of Reference for the development of a Culture Plan for the Town of Whitby as outlined in Attachment 1, and include a representative from the Region of Durham on the Project Steering Committee; 2. That Council authorize staff to issue a Request for Proposal (RFP) for the Culture Plan to obtain submissions and to select the qualified and preferred consultant within the allocated funds of the capital budget; and, 3. That staff report back to Council at key milestones in accordance with the work plan proposed in the Terms of Reference.

That Council approve the Okanagan Hockey Naming Rights Sponsorship at Iroquois Park Sports Centre (IPSC), including renaming Arena 4 to ‘Okanagan Hockey Arena 4’, under the terms and conditions identified in Community and Marketing Services Department Report, CMS 27-18. Page 12 of 25 Regular Council Minutes June 04, 2018 - 7:00 PM

1. That Council approve the draft Public Parks and Park Buildings By-law (Attachment 4), save and except for provisions related to barbecuing in parks which be

That Item 1 of the main motion be amended to read as follows: 1. That Council approve the draft Public Parks and Park Buildings By-law (Attachment 4), and repeal Parks By-law # 5066-02 (Attachment 1) and By-law # 6018-08 (Attachment 3);

That the main motion be amended to add the following as Item 3 and that the remaining items be renumbered accordingly: 3. That a non-resident barbecue fee of $200 + HST be adopted.

1. That Council approve the draft Public Parks and Park Buildings By-law (Attachment 4), and repeal Parks By-law # 5066-02 (Attachment 1) and By-law # 6018-08 (Attachment 3); 2. That the draft Public Parks and Park Buildings By-law become effective on July 1, 2018; 3. That a non-resident barbecue fee of $200 + HST be adopted; 4. That Council approve the draft Smoking in Outdoor Public Places By-law (Attachment 5) and repeal Smoking in Outdoor Public Places By-law # 6832-14 As Amended (Attachment 2); 5. That the draft Smoking in Outdoor Public Places By-law become effective on July 1, 2018; 6. That Council approve a further amendment to the draft Smoking in Outdoor Public Places By-law to institute a full smoking ban at Park Buildings to come into effect on January 1, 2019, in order to provide a six month transition period to inform the Town’s sports organizations, user groups and public of the ban, as identified in Page 14 of 25 Regular Council Minutes June 04, 2018 - 7:00 PM Report CMS 29-18; 7. That item MD-3961 pertaining to the review of the Parks By-law and Smoking in Outdoor Places By-law be lifted from the New and Unfinished Business List; and, 8. That the draft Smoking in Outdoor Public Places By-law be amended to ban smoking on all library property.

1. That Council authorize the disposition of the London & Port Stanley (L&PS) Box Car located at the Station Gallery; 2. That the L&PS Box Car be donated on ‘as is’ basis to the Railworks Coalition and the Elgin County Railway Museum (ECRM) on the condition that the parties would remove the Box Car solely at their expense and to restore the Box Car to be part of ECRM’s railway display; 3. That funding in the amount of $25,000 (plus applicable taxes) from the One Time Reserve be approved to repair/renovate the Station Gallery and complete the site remediation once the L&PS Box Car is removed; 4. That the Railworks Coalition and ECRM formally recognize the Town of Whitby’s donation when the L&PS Box Car is restored and placed on public display; and, 5. That staff be directed to prepare the necessary documentation, including a by-law for Council’s approval for the disposition of the property asset to give effect thereto.

That Report CMS 32-18 be

1. That Report PW 16-18 regarding Ontario Regulation 588/17 be received for information; 2. That Staff continue to undertake asset management initiatives to remain in compliance with Ontario Regulation 588/17 and Gas Tax Reporting; and, 3. That Staff Report back to Council in 2019 with a Draft Strategic Asset Management Policy.

1. That Council approve the proposed update to Traffic By-law 1862-85 as identified in Attachment 6. a. Update Schedule A No Stopping restrictions (September to June, Monday through Friday, 7:45 a.m. to 9:15 a.m. and 2:30 p.m. to 4:00 p.m.) on both sides of Whitby Page 16 of 25 Regular Council Minutes June 04, 2018 - 7:00 PM Shores Greenway between 30m south of Topsail Avenue and Whitby Shores Greenway; b. Update Schedule B No Parking restrictions on south side of Topsail Avenue between Whitby Shores Greenway and Tallships Drive; on both sides of Maple Street West between Brock Street North and Byron Street North; both sides of Ashburn Road between Spencers Road and Robmar Street; and the south side of Broadleaf Avenue between Baldwin Street and McKinney Drive; and, c. Update Schedule P Maximum Rate of Speed adjacent to Brooklin Optimist Park located on Cassels Road East by reducing posted speed limit to 40km/h between Duke Street and Watford Street. 2. That the costs for signage and installation, in the order of $7,500, be funded from the Public Works Traffic and Transportation Capital Account, for the installation of required signage for No Stopping, No Parking, and the reduced speed limit associated with the District Park; 3. That the Traffic By-law number 1862-85 be amended to alphabetically incorporate the proposed changes to Schedule A: No Stopping; Schedule B: No Parking; and Schedule P: Maximum Rate of Speed on Town roads; 4. That Council authorize the Clerk to bring

1. That Public Works Report PW 19-18 be received as information; and, 2. That Public Works Staff continue to provide Council with a status update on the Emerald Ash Borer (EAB) twice each calendar Page 17 of 25 Regular Council Minutes June 04, 2018 - 7:00 PM year.

1. That Council endorse the following projects being approved by the Province of Ontario for funding under the Federal National Disaster Mitigation Program (NDMP): a. Project No. 1 - Michael Boulevard Flood Mitigation Assessment: Total estimated project cost $253,000; Grant awarded is $126,500; b. Project No. 2 – Town of Whitby Culvert Capacity Hydraulic Assessments:Total estimated project cost $230,000; Grant awarded is $115,000; and, c. Project No. 3 – Waterfront Shoreline Flood Hazard Risk Assessment: Total estimated project cost $287,500; Grant awarded is $143,750. 2. That the following 2018 budget allocations are being recommended by the Public Works Department for Council’s approval: a. That an additional $130,000 be approved for Project No. 2 - Town of Whitby Culvert Capacity Hydraulic Assessments to provide a total budget of $230,000. Fifty percent of the study cost is funded by the Federal government as part of the National Disaster Mitigation Program and the remainder would be funded from the Maintenance Reserve; and, b. That a new budget of $287,500 be approved for Project No.3 - Waterfront Shoreline Flood Hazard Risk Assessment. Fifty percent of the study cost is funded by the Federal government as part of the National Disaster Mitigation Program and the $143,750 would be funded from One Time Reserve Fund. 3. That the Commissioner of Corporate Services and Commissioner of Public Works be authorized to award Projects 1, 2 and 3, as per the current Purchasing Policy

1. That Public Works Report PW 21-18 be received for information; and, 2. That Staff report back to Council in January 2019 with a full suite of alternative solutions as well as the short list of preferred alternatives and proposed action items for the Transportation and Pedestrian Safety Action Plan Study for Council’s consideration.

That Council approve a variance to the Town of Whitby Sign By-law # 5695-05 for Reptilia at 1400 Victoria Street East, to permit two (2) wall signs, the east wall sign being 53% of the east façade and the south Page 19 of 25 Regular Council Minutes June 04, 2018 - 7:00 PM wall sign being 86% of the south façade.

1. That the Town acquire Part 3, Plan 40R-29927, as shown on Attachment 1 to this report; 2. That in lieu of an appraisal specific to this property, that the value of the property be calculated based on a per square foot value based on recent sales; 3. That budget of $13,298.65 funded from the One-Time Reserve Fund be approved for the purchase of the land and the cost for the 40R-Plan; 4. That a by-law be brought forward authorizing the acquisition of Part 3, Plan 40R-29927; 5. That a by-law be brought forward dedicating Part 3, Plan 40R- 29927 as part of Vipond Road; and, 6. That the Mayor and Clerk be authorized to execute the necessary documents to give effect thereto.

Page 20 of 25 Regular Council Minutes June 04, 2018 - 7:00 PM Whereas the Region of Durham has one ambulance station in the Town of Whitby at Taunton and Anderson; and, Whereas the Region of Durham relies on ambulances stationed in neighbouring municipalities to provide coverage to Whitby when required. Now Therefore be it Resolved: 1. That the Region of Durham be requested to provide Whitby Town Council with information as to ambulance coverage in the Town of Whitby and plans for future expansion as growth occurs; and, 2. That the Clerk forward a copy of this resolution to the Region of Durham.

Whereas the Town of Whitby previously had Physician Recruitment and Retention Task Force that was successful in recruiting physicians to practice in Whitby; and, Whereas there have been anecdotal stories shared about the shortage of doctors in Whitby and the impact this shortage is having on residents, especially seniors. Now Therefore Be it Resolved: That Staff be directed to report back with information on physicians practicing in Whitby, whether any recruitment is currently being undertaken by health networks or agencies in the Town, and the status of Whitby’s physician need according to the Ministry of Health and Long- Term Care.

That a motion to introduce a matter pertaining to the financial request made by the Catholic Family Services of Durham be allowed due to its timely and urgent nature.

That the Catholic Family Hope Centre be added as a decision item to the 2019 budget, subject to funding being provided by MCDF in the interim.

That leave be granted to introduce By-laws # 7408-18 to # 7416-18 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on June 4, 2018 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.