Regular Council Meeting

That the minutes be adopted.

That the petition for "No Sidewalk on Henry Street East Side, Whitby" from Residents of Henry Street, Trent Street West, St. John Street West, Ontario Street West and Colborne Street West, received April 22, 2013, be received and

Page 2 of 17 Regular Council Minutes May 06, 2013 -7:00 PM That the requests for proclamations for Hunger Awareness Week - May 6 - 10, 2013; Parapan Am Day - August 7, 2013 and World Oceans Week - June 1 - 8, 2013; and the request for flag-raising on Parapan Am Day - August 7, 2013 be endorsed.

1. That Council approve the application to amend the Town of Whitby Official Plan (file OPA-2008-W/12) as Amendment No. 97, subject to the comments and conditions contained in Planning Report, Item No. PL 46-13; 2. That a By-law to adopt Official Plan Amendment No. 97 be brought forward for consideration by Council; 3. That the Clerk forward a copy of Planning Report, Item PL 46-13, two (2) copies of the adopted Amendment, and a copy of the by-law to adopt Official Plan Amendment No. 97 to the Region of Durham; 4. That Council approve Draft Plan of Subdivision (SW-2008-03) as shown on Attachment #3 and Zoning Application (Z-23-08) subject to the conditions of approval contained in Section 8.0 of Planning Report Item PL 46-13; 5. That a By-law to amend Zoning By-law No. 1784 be brought forward for consideration by Council; 6. That staff be authorized to prepare a subdivision agreement; 7. That the Mayor and Clerk be authorized to execute the subdivision agreement; 8. That the Clerk forward a Notice of Decision to those persons and agencies who had requested to be notified of Council's decision; and, 9. That Council appoint the firm of Williams & Stewart Associates as Control Architect for the subdivision plan. Page 3 of 17 Regular Council Minutes May 06, 2013 -7:00 PM

1. That Planning Report Item PL 47-13 regarding the Downtown Whitby Heritage Conservation District Study, dated April 29, 2013 be received as information; 2. That Town Staff develop and implement a communications program to provide residents and property owners in each of the three proposed districts with comprehensive information on Heritage Conservation Districts (HCDs) and address issues and comments that have arisen to date. This program could include pamphlets, newsletters, and community-based meetings; 3. That the process of addressing the potential designation of three individual Heritage Conservation Districts does not occur simultaneously but through stepped implementation with each of the individual identified prospective HCD’s over time subject to approval of Town Council; and 4. That, after a communications program is undertaken, a public workshop program commence for Phase 2 (Plan and Guidelines) for the prospective Heritage Conservation District Plan called Werden's Plan Neighbourhood District. 5. That Town Staff report back to Council in the fall of 2013 on the outcome of efforts to build consensus around the contents of a Heritage Conservation District plan for Werden's Plan Neighbourhood District prior to any such plan being finalized for the consideration for adoption by Council.

1. That Council approve site plan application (SP-03-13) subject to the conditions of approval contained in Section 8.0 of Planning Report, PL 48-13; and, 2. That the Mayor and Clerk be authorized to execute any necessary documents.

1. That Council approve zoning application (Z-05-13), subject to the conditions contained in Section 8.0 of Planning Report PL 49-13; and, 2. That the amending By-law be brought forward for Council's approval.

1. That Planning Report Item No. PL 50-13, regarding the Town of Whitby's participation in Earth Hour on March 23, 2013 be received as information; and, 2. That a copy of this report be forwarded to the Durham District School Board, Durham Catholic District School Board, Whitby Hydro, Whitby Library Board, the Station Gallery, Whitby Chamber of Commerce, Abilities Centre and the Durham Region Astronomical Association. Page 5 of 17 Regular Council Minutes May 06, 2013 -7:00 PM

1. That Council approve zoning application (Z-17-12) and site plan application (SP-12-12) subject to the conditions of approval contained in Section 8.0 of Planning Report Item PL 51-13; 2. That the amending By-law be brought forward for Council's approval; and, 3. That the Mayor and Clerk be authorized to execute any necessary documents.

1. That Council approve site plan application (SP-15-11) subject to the conditions of approval contained in Section 8.0 of Planning Report, PL 52-13; 2. That the Mayor and Clerk be authorized to execute any necessary documents; and, 3. That the requirement for the 3.0 metre road widening not be required as a condition of approval.

1. That Council approve the request to remove a site plan agreement from the title of Block 2, Plan 40M-2383. 2. That the vendor of the property be responsible for all fees associated with the removal of the agreement.

1. That Council approve the recommendations of the Whitby Harbour Day Committee of Council regarding the proposed activities as outlined in Community and Marketing Services Report CMS 05-13 for Whitby Harbour Day; 2. That Council approve Whitby Harbour Day being held on Saturday, July 27, 2013 at Port Whitby Marina in partnership with the Whitby Yacht Club; and, 3. That Council authorize Staff to request approval from the Region of Durham for the Town of Whitby to undertake a road closure on Brock Street South for the duration of the Dentistry on Dundas fireworks display. Page 7 of 17 Regular Council Minutes May 06, 2013 -7:00 PM

1. That Council approve the naming of the driveway at Iroquois Park Sports Centre from Henry Street to Victoria Street the 'Whitby Dunlops World Champions Way'; and, 2. That Council approve the proposed sign design and installation locations at each of the entrances into Iroquois Park Sports Centre located at Henry Street and Victoria Street (refer to Attachments No. 1 and 2).

1. That Community and Marketing Services Department Report CMS 23-13 pertaining to the After School Program Fund from the Provincial Ministry of Tourism, Culture and Sport, be received as Page 8 of 17 Regular Council Minutes May 06, 2013 -7:00 PM information; and, 2. That Council authorize Staff to make an application to the After School Program Fund for the introduction of an after school program at E.A. Fairman Public School and an expansion of the existing after school program at John Dryden Public School, as outlined in the staff report.

1. That Community and Marketing Services Department Report CMS 24-13 regarding the proposed Summer Special Events Program and Schedule be received as information; 2. That Council endorse the recommended 2013 Summer Special Events Program and Schedule; and, 3. That Council recognize and thank the sponsors and community organizations that support the Summer Special Events offered by the municipality.

That Council authorize the Community and Marketing Services Department to apply to become a partner of the Greater Toronto Area Heart Wise Exercise Program Network.

That Community and Marketing Services Department Report CMS 26- 13 regarding the TO2015 Pan and Parapan American Games be received as information.

1. That the Town of Whitby accept the low tender bid of Melfer Construction Inc. in the amount of $150,442.48 (excluding taxes) for all labour, materials and equipment necessary to complete the construction of Majestic Park; 2. That the total estimated cost in the amount of $179,313.27 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender of Fairway Building Supply in the amount of $123,781.90 (excluding taxes) for the supply and delivery of pressure treated wood as required by the Town of Whitby; and, 2. That approval be granted to extend this contract for up to two (2) additional one (1) year terms subject to budget approval, suppliers annual performance, timely delivery and satisfactory product quality; and, 3. That the total estimated cost in the amount of $125,960.46 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the tender of Code Property Services in the net amount of $17,340.00 (plus applicable taxes) for the first year of a three year contract, for the maintenance of hanging flower baskets and planters. 2. That approval be granted to extend the agreement for an additional two (2) one (1) year terms based on the company's satisfactory annual performance, product quality and service, as well as the Town's annual budget approval. Pricing shall remain firm for the duration of the contract. 3. That the total estimated 2013 project costs for the Town of Whitby in the amount of $17,645.18 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

That applications for cancellation, reduction, adjustment and/or refund of taxes be approved as listed in this report, in the amount of $3,017,360.84 for the taxation years 2001 to 2012 inclusive.

That Council authorize the Supervisor of Revenue and the Assessment Review Officer to file a Notice of Complaint, on behalf of the Town of Whitby, for the assessment values on certain properties within the Town of Whitby, as set out in Corporate Services Report, Item 38-13.

1. That the tax rates for the year 2013 General Municipal Town Levies be approved as indicated in Schedule "A", attached; 2. That the tax due dates for the final tax bills for the Residential, Farmland, Pipeline and Managed Forest tax classes be June 21st, 2013 and September 24, 2013; Page 12 of 17 Regular Council Minutes May 06, 2013 -7:00 PM 3. That the Treasurer be authorized to set the appropriate due dates for the capped tax classes (Commercial, Industrial and Multi- Residential) once all billing factors are known; and 4. That a By-law be brought forward to set the Town of Whitby due dates and levy rates for 2013 in accordance with the approved budgets and regulations.

1. That an All-Way Stop Control be installed in 2013 on Dunlop Street at Centre Street, Centre and Ontario Streets, and Centre and Trent Streets, prior to the reconstruction of Henry Street and installation of the new traffic signal on Henry Street at Burns Street and that the Traffic By-law be updated accordingly. 2. That centreline and painted buffer line pavement markings be installed in 2013 along Dunlop Street from east of Henry Street to west of Brock Street. 3. That new stop bar and directional pavement markings be installed in 2013 at the existing King Street, Centre Street and Byron Street stop controlled intersections connecting to Trent Street. 4. That staff begin in 2013 the preliminary design for the future urbanization of Trent Street between Henry Street and Brock Street. 5. That staff continue to proactively enforce the 4:30-6:00 pm No Parking Restriction on Dundas Street and consult with adjacent Page 13 of 17 Regular Council Minutes May 06, 2013 -7:00 PM property owners/tenants on expanding the time restriction (e.g. 3:00 to 7:00 pm) and converting the No Parking to No Stopping, particularly on the south side of the roadway between Byron Street and Brock Street. 6. That Durham Regional Police Services (DRPS) be requested to undertake proactive speed enforcement (including the use of radar message boards) during peak travel periods along Dunlop Street and in the Downtown area between Arthur Street/Dundas Street/Henry Street and Brock Street during the reconst

That the correspondence dated April 8, 2013 from M. Edwards regarding the policy exception request for the Tree Dedication Commemorative Program be

That Council approve the request from Margaret Edwards for an exemption to the Tree and Bench Dedication Commemorative Program Policy for the installation of a tree and bronze plaque within Civic Centre Park for the reasons outlined in the staff report and the attached correspondence.

That leave be granted to introduce By-law Nos. 6732-13 to 6734-13, and to dispense with the reading of the by-laws by the Clerk and that the same be considered a first, second and third time and finally passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of Council of the Town of Whitby at its meeting held on May 6, 2013, and that the same be considered read a first, second and third time and finally passed and that the Mayor and the Clerk sign the same and the Seal of the Corporate be thereto affixed.

That the meeting be adjourned.