Special Council Meeting

That Council move in-camera in accordance with Procedure By-law # 7279-17, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239(2)(c) proposed or pending acquisition or disposition of land by the municipality or local board.

That Council rise from the closed portion of the Special Council Meeting.

1. That the report from the Chief Administrative Officer pertaining to leasing of office space to accommodate existing departmental staff needs and growth be received; 2. That staff be authorized to negotiate a lease agreement for a seven year term with Graywood Developments Ltd. for office Special Council Minutes October 02, 2017 - 6:30 PM space located at 3000 Garden Street (Whitby Town Square); 3. That the Mayor and Clerk be authorized to sign the lease agreement including any and all documentation necessary to give effect thereto; 4. That the lease and operating costs be included in the 2018 Operating Budget; 5. That the one-time capital costs be funded from the Long Term Financing Reserve; 6. That the CAO and the Commissioner of Corporate Services/Treasurer be authorized to enter into any ancillary agreements for the purchase of goods and services to expedite the relocation of staff to the leased premises; 7. That the leased office space be designated by Council as a municipal capital facility to exempt the space from taxation for municipal and education purposes; and, 8. That the Clerk be directed to prepare a by-law for Council’s approval to designate the leased space as a municipal capital facility; and to prepare and issue all documentation necessary to give effect thereto.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Deputy Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on October 2, 2017 and the same be considered read and passed and that the Mayor and the Deputy Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.