Regular Council Meeting

COUNCIL DECISION That CORR 03-10 from the 2010 DEAC Environmental Achievement Awards be received for information.

COUNCIL DECISION That CORR 04-10 from the Humane Society of Durham Region be

COUNCIL DECISION That CORR 05-10 from the City of Oshawa be received and the motion be endorsed by the Council of the Town of Whitby.

COUNCIL DECISION That CORR 06-10 from the Greater Peterborough Chamber of Commerce be received for information and the motion be endorsed by the Council of the Town of Whitby.

That the Reports of the Planning & Development Committee dated January 25, 2010 be adopted, save and except Items 4.1 and 4.3.

COUNCIL DECISION That Planning Report No. PL 3-10, regarding 2009 Façade Grant Update and Promotion for the 2010 Façade Grant Program, dated January 25th, 2010, be received as information.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, FEBRUARY 8, 2010 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5. (continued) COUNCIL DECISION 1. That Council approve site plan application (SP-31-09) subject to the comments and conditions contained in Planning Report, PL 7-10; 2. That the previous Site Plan application (SP-51-06) be closed; and, 3. That the Mayor and Clerk be authorized to execute the site plan agreement.

That the Reports of the Operations Committee dated February 1, 2010 be adopted, save and except Items 4.1 and 4.6.

That the main motion be amended by adding the following as Items 4 and 5: 4. That Attachment No. 1, outlining the proposed user fees, be amended to exempt the $25/hour surcharge on all minor sports; and, 5. That staff report back on the costs related to the opening of the McKinney Arena one hour earlier on weekends. MOTION

That Item 4.1, Community & Marketing Services Report, Item CMS 02-10, regarding Community and Marketing Services Department User Fees, be

COUNCIL DECISION 1. That the Town of Whitby accept the low tender of Miller Paving Limited in the revised amount of $321,535.00 (net GST) for the pulverization, surface treatment, slurry seal and fog seal of Cochrane Street from Columbus Road to Brawley Road; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, FEBRUARY 8, 2010 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5. (continued) 2. That the total estimated project cost for the Town of Whitby in the amount of $350,000.00 be approved; and 3. That the Mayor and Clerk be authorized to execute the contract documents.

That the rules be suspended in order to introduce a motion with respect to the naming of the McKinney Fire Hall in honour of Ed Crouch.

WHEREAS Ed Crouch was the first Fire Chief of the Town of Whitby and served the fire services and community with the utmost honesty and integrity; WHEREAS Ed Crouch passed away last year and in tribute to the hard work within the Fire Services for the Town of Whitby, we hereby wish to proclaim that the McKinney Fire Hall be hereby named after Ed Crouch; AND FURTHER that the appropriate Town officials give effect to this change and a ceremony to honour this dedication be held forthwith.

That Council recess for 5 minutes. (9:35 p.m.)

That Council move into Committee of the Whole to hear Corporate Services Report, Item CS 04-10, Relocation Application for the Hideaway Bingo Hall.

That Council rise from Committee of the Whole and ratify the actions of Council.

That the rules be suspended in order to introduce a motion with respect to documents related to the Official Plan Review and the Intensification Strategy.

WHEREAS the Whitby Official Plan Review and the Intensification Strategy component of the Whitby Official Plan are critical processes that the Town is embarking on; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, FEBRUARY 8, 2010 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 7. (continued) WHEREAS Bill 130, The Municipal Statute Law Amendment Act provided local governments with expanded powers while requiring enhanced notice to the public, along with ensuring that meetings are open, accountable and transparent; WHEREAS it is important for the Town to ensure appropriate notice is given to the public and Members of Council as part of being open, transparent and accountable during the Whitby Official Plan Review and Intensification Strategy processes; NOW THEREFORE BE IT RESOLVED, that all documents related to the Official Plan Review and the Intensification Strategy be provided to Members of Council and available to the public no less than three working days prior to any scheduled review or meeting on the matter; AND THAT the appropriate officials at the Town of Whitby give effect to this change.

That the meeting be adjourned.