Regular Council Meeting

That correspondence Item CORR 21-08 be

That Council adopt the recommendations set out in Item Nos. 4.1 through 4.4, inclusive, and Item 5.1 as contained in the minutes of the meeting of the Planning and Development Committee held on November 3, 2008, save and except Item No. 4.1 thereof.

COUNCIL DECISION 1. That Council endorse the recommendations set out in Planning Report, Item PL 109-08 and also endorse and refer: (i) Item 1.1 respecting Heritage Conservation District under Section 5.0 Discussion/Options in the staff report to Council for consideration as part of its 2009 budget deliberations; and, (ii) Item 1.2 Signage under Section 5.0 Discussion/Options in the staff report for consideration by Council as part of its 2010 budget deliberations; 2. That a copy of Council's decision be forwarded to the DWDSC; and, 3. That Council direct staff to review and update the Town’s Community Improvement Plan as it related to Downtown Whitby.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, NOVEMBER 17, 2008 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5(a). (Continued) COUNCIL DECISION 1. That Council recommend to the Region of Durham that: (i) the Conlin Road/Anderson Street area, inclusive of 420 Conlin Road, shown on Attachment #1 to Planning Report, Item PL 142- 08 be designated “Living Area”, (ii) “New Employment Lands required to 2031” be replaced accordingly as shown on Attachment #6 to Planning Report, Item PL 142-08, and (iii) “New Living Area Required to 2031”, be reduced accordingly as shown on Attachment #6 to Planning Report, Item PL 142-08; and 2. That a copy of Planning Report No. PL 142-08 and Council’s resolution be forwarded to the Region of Durham and the land owners within the Conlin Road / Anderson Street area.

That Council adopt the recommendations set out in Item Nos. 3.1 through 3.12 inclusive as contained in the minutes of the meeting of the Operations Committee held on November 10, 2008, save and except Item Nos. 3.1, 3.3, 3.5 through 3.7 inclusive and 3.10 thereof.

COUNCIL DECISION 1. That Council approve the Special Events Policy outlined in Attachment 1; and, 2. That Council endorse the events identified in Schedule A of the Special Events Policy as “Town Special Events”.

COUNCIL DECISION That Council approve the attached Recreation Division Policy on the Administration of Medication including life threatening allergies and other medical conditions.

COUNCIL DECISION 1. That the Town of Whitby accept the low tender of B. Fayer and Sons Construction Ltd. in the amount of $51,954.00 for the Whitby Civic Recreation Complex Accessible Change Room and Locker Upgrade; 2. That the over-expenditure in the amount of $29,942.80 be approved and funded from the Accessibility Reserve; and 3. That the Mayor and Clerk be authorized to execute the contract documents.

COUNCIL DECISION 1. That the Town of Whitby accept the proposal of Bell Canada in the amount of $140,285.23 for the Supply, Delivery, and Installation of a Telephone Switch Upgrade for the Town of Whitby; and 2. That the Mayor and Clerk be authorized to execute the contract documents.

COUNCIL DECISION That Council refer Corporate Services Report, Item CS 61-08 to staff for more investigation and consultation with farmers and hunters and their Associations.

4. That the 407 transitway through Oshawa be built concurrent with the highway to save on construction time and costs and provide a “transit first” environment as new employment and residential development along this corridor proceeds.

COUNCIL DECISION 1. That Planning Director’s Report Item PL 149-08, regarding the Annual Brooklin Christmas in the Village event and related Temporary Road Closure be received as information; 2. That, in addition to the existing Roebuck Street closure, Council authorize the temporary road closure of Cassels Road East (Baldwin Street to Princess Street) and Durham Street (at Cassels) to accommodate the Brooklin Christmas in the Village, on an annual basis, (traditionally) on the last Friday of November; and, 3. That the required public notification to local residents and businesses regarding the temporary road closure be provided.