Regular Council Meeting

That the Central East Local Health Integration Network be permitted to make a presentation exceeding ten minutes.

That the rules of procedure be suspended and Correspondence Item CORR 16- 09 be received and considered during Council’s consideration of Planning Report, Item PL 39-09.

That Council adopt the recommendations set out in Item Nos. 3.1 and 4.1, 4.2, 4.4, 4.5, 4.6, 4.7 and 4.8 inclusive, as contained within the minutes of the meeting of the Planning & Development Committee held on April 27, 2009.

1. That Council approve Site Plan Application SP-12-09 subject to the comments and conditions contained in Planning Report Item PL 39-09; 2. That the Mayor and Clerk be authorized to execute an amending Site Plan Agreement; and, 3. That the applicant be required to construct a 1.8 m acoustic wood screen fence along the east limit of Chelmford Drive adjacent to 25 Winchester Road to municipal standard and that such fence be constructed within eight weeks of Council’s approval of Site Plan SP-12-09 and in accordance with Council’s approval of SP-21-04.

That Council adopt the recommendations set out in Items Nos. 3.2, 3.4. and 3.8, as contained in the minutes of the meeting of the Operations Committee held on May 4, 2009.

That Council resolve itself into Committee of the Whole for the purpose of considering Community and Marketing Services Report, Item CMS 21-09, re: Cullen Central Park Master Plan, Phase 4, Development Strategy.

1. That Council endorse the following recommendations regarding the planning and future use of the Buildings and Tablelands contained within the Cullen Central Park property; a) That Council consider the sale or lease of the Buildings and Tablelands only for purposes that support community and economic development goals; b) That staff be directed to evaluate proposals and bring forward for Council’s consideration the proposed sale of the Taunton Road frontage for compatible office and other non-residential development; c) That staff be directed to evaluate proposals and bring forward for Council’s consideration the proposed sale or lease of the Main Building and related surrounding lands for non-residential compatible uses and development, including the continuation of the banquet and conference use as appropriate; d) That staff look at options and report back on possible future uses for Lynde House with the remaining historical buildings being leased or sold for compatible uses or used for municipal and community purposes, while recognizing that the details of development or redevelopment in the area of the Main Building may necessitate their eventual relocation; e) That the Municipality retain Parcel Areas 3a), 3b) and 3c) as identified in Attachment No. 1(B), Figure 2, to Community and Marketing Services Report, Item 21-09 for park, camp and special events uses; and, f) That the Municipality retain somewhere within the property, an entrance and parking area for public acce

1. That Council approve the Whitby Seniors Services (WSS) Transportation Policy; and, 2. That the new policy be implemented effective June 3, 2009 which coincides with the start of the registration period for the summer Parks and Recreation programs.

1. That the Town of Whitby accept the low tender of Melfer Construction in the amount of $508,177.95 for the Iroquois Park Tennis Courts and Playground Relocation; 2. That the total estimated project cost in the amount of $745,305.42 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Public Works Report, Item PW 18-09 Status Update on Summer 2008 Storm Investigations be received as information; 2. That staff be authorized to proceed, where feasible, with the installation of Inlet Control Devices (ICDs) and other related modifications to the above ground and underground storm water management/sewer systems to reduce the potential of basement flooding from extreme weather events; 3. That staff be authorized to hold Public Information Centres the week of June 22, 2009 to provide a status update of the storm investigations including the findings and recommendations; 4. That a Municipal Grant, equivalent to the plumbing permit fee, be provided until December 31, 2010, for the installation of a storm or sanitary sewer backflow preventer in the areas of the 2008 sewer related flooding in Whitby; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MAY 11, 2009 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5. (continued) 5. That staff develop a Frequently Asked Question (FAQ) section on the Town’s website to aid homeowners in answering their flooding related questions and to provide “helpful hints” for homeowners to reduce their chances of flooding; 6. That staff continue to develop and report to Council on potential enhancements to stormwater management systems and maintenance, and associated resource requirements, for deliberation during the 2010 budget process; 7. That st

That the above motion be amended by adding thereto: 4. That staff work with the Central Lake Ontario Conservation Area (CLOCA) and examine opportunities to avoid cost liability for erosion works on future residential developments abutting valleylands.

1. That Council refer the Notice of Motion regarding Election Rebate programs to staff and that staff be directed to bring forward a comprehensive report regarding elections that includes: i) the election rebate program; ii) election signs; iii) the possibility of internet voting; iv) candidates’ campaign surpluses becoming the property of the Town at the end of each campaign period, and not held in trust for the candidate’s use at a subsequent election; and 2. That the staff report be considered at the September 14, 2009 Operations Committee meeting.

1. That Council endorse the creation of a program for the payment of rebates to persons who make contributions to candidates for office on the Town of Whitby municipal council; 2. That the program be similar to that established in the Town of Ajax; and, 3. That staff report back with recommendations on an implementing by-law.

1. That the Town of Whitby forward Planning Report, Item PL 49-09 to the Minister of Community and Social Services as comments on the initial proposed Employment Accessibility Standard; as set out under Section 7 – Considerations. 2. That Human Resource Services receive a copy of Planning Report, Item PL 49-09 and establish a recommended strategy of policy development, implementation and estimated cost impacts for the consideration of the Planning and Development Committee and Council; and, 3. That a copy of Council’s resolution together with Planning Report, Item PL 49-09 be circulated to the Accessibility Advisory Committee, Accessibility Working Committee, Region of Durham, Durham Area Municipalities, Association of Municipalities of Ontario and C. Elliot, MPP.

1. That Council approve the site plan application (SP-09-09) subject to the comments and conditions contained in Planning Report, PL 53-09; and, 2. That the applicant enter into a letter of undertaking with the Town of Whitby.

That the rules of procedure be suspended to allow introduction of the following motion.

That staff be directed to review the final report of the Special Senate Committee on Aging dated April 2009 and report to Council as to the implications and significance to the Town of Whitby of an aging population.

That the Town’s circulation area for giving notice of Council or Committee’s further consideration of the above-mentioned applications include the following subdivisions: i) Hyland; and, ii) College Downs.