Regular Council Meeting

That the minutes be adopted.

1. That Council approve Site Plan Application (SP-15-16) subject to the comments and conditions contained in Section 8.0 of Planning Report Number PL 114-16; and, 2. That the Mayor and Clerk be authorized to execute the Site Plan Agreement.

1. That Council approve the application for a Draft Plan of Condominium (CW-2016-03) subject to the conditions of approval in Section 8.0 of Planning and Development Report Item PL 113- 16; Page 3 of 18 Regular Council Minutes December 12, 2016 - 7:00 PM 2. That the Mayor and Clerk be authorized to execute the Condominium Agreement for the subject land; and, 3. That the Clerk advise the Commissioner of Planning at the Region of Durham of Council’s decision.

1. That Council approve a Minor Amendment to Condition Number 10 and 23 of the Draft Subdivision Conditions dated January 5, 2010; and, 2. That the Region of Durham Commissioner of Planning be advised of Council’s decision.

1. That Council request that the Region of Durham approve Amendment 103 to the Whitby Official Plan, with the Region’s proposed modification, as indicated in the Region’s post- circulation letter dated November 3, 2016 (refer to Attachment #1 to this report); and, 2. That the Clerk forward a copy of Council’s resolution to the Region of Durham.

1. That Report CLK 27-16 of the Office of the Town Clerk be received; 2. That the Town Clerk be authorized to undertake the legislated process as outlined in Section 5 of this report for establishing a Business Improvement Area (BIA) in Downtown Whitby within the proposed boundaries shown in Attachment 1; 3. That the Town Clerk be authorized to enter into a Memorandum of Understanding, as outlined in Attachment 2, with the Downtown Whitby BIA Formation Committee; and, 4. That if the required objections, as outlined in the Municipal Act, are not received, the Town Clerk be authorized to bring forward a by-law for Council’s approval to establish a BIA in Downtown Whitby.

1. That Planning Report, Item Number PL 109-16 be received as information; and, 2. That the Clerk forward a copy of Planning Report Number PL 109-16 to Gerdau Ameristeel Corporation, the Ministry of Environment and Climate Change, the Region of Durham, and the members of the Site Liaison Committee for information. Page 5 of 18 Regular Council Minutes December 12, 2016 - 7:00 PM

Whereas it is proposed that Highway 412 will become a tolled highway in 2017; Whereas all other Ontario link highways to and from Highway 401 are non-tolled highways; and, Whereas the current plan to make the Highway 412 a toll route will drastically discourage people from driving it and increase traffic on local roads and Highway 401. Now Therefore be it Resolved: That the Council of the Town of Whitby request that the Province of Ontario make Highway 412 a non-tolled highway.

1. That Report PW 20-16 be received as information; 2. That Council endorse the existing sidewalk maintenance services as documented in this report and provided as Appendix A; 3. That staff continue to update Council on any new Provincial legislative changes that would impact the levels of service Page 6 of 18 Regular Council Minutes December 12, 2016 - 7:00 PM requirements for winter maintenance, including that of sidewalks; 4. That as roadways are reconstructed and as new and upgraded modifications are made to sidewalk infrastructure, staff review, consult with residents, and implement where practical, and financially viable, upgraded sidewalk infrastructure to Canada Post mailbox locations; 5. That for future community mailboxes (CMB) locations (new development or relocations), that they be situated, when possible, adjacent to planned sidewalk locations and/or that additional sidewalk infrastructure be provided as required, within adequate right of way as per Town design standards; 6. That staff report back, as required, with any changes to maintenance requirements associated with updates to the Official Plan (e.g. Road Classification Schedule) along with the cost and level of service implications; and, 7. That the sidewalk on the north side of Ontario Street West between Henry Street and King Street be included and cleared of snow as part of the Town’s regular sidewalk winter control program.

1. That Public Works Report PW 36-16 be received for information; 2. That Council endorse the eight recommendations as discussed in Section 5 of Public Works Report PW 36-16; and, 3. That Staff report back to Council on an Asset Management Funding Strategy as part of the Long Term Financing Strategy currently proposed in 2017.

1. That Report PW 38-16 be received as information; and, 2. That staff report back to Council, as required, when further details on the potential affects of Bill 151 to municipalities are available.

1. That Council approve a two-year partnership between Neighbourhood Watch and Road Watch resulting in the Neighbourhood Watch signage being funded through the Road Watch program; 2. The staff monitor the partnership between Neighbourhood Watch and Road Watch and report back to Council, as appropriate, with any recommended updates and/or modifications; and, 3. That the Clerk be authorized to provide a copy of Report PW 39- 16 to the Durham Regional Police Service Regional Neighbourhood Watch Coordinator and the Road Watch Committee. Note: The disposition of this matter, Item 7.4, was determined through the motion to Postpone to a Definite Time below. Resolution # 607-16 Moved By Councillor Gleed Page 8 of 18 Regular Council Minutes December 12, 2016 - 7:00 PM Seconded By Councillor Emm That consideration of Public Works Department Report, PW 39-16 regarding the Neighbourhood Watch and Road Watch Partnership be Postponed to the Operations Committee meeting in January 2017.

1. That the Town of Whitby accept the low Tender from Everstrong Construction Ltd. in the amount of $83,400.00 (plus applicable taxes) for all labour, materials and equipment necessary to complete the interior demolition of the former Land Registry Office, 400 Centre Street South; 2. That the total estimated demolition project cost in the amount of $97,598.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

That a by-law be brought forward to allow for the Interim Tax Billing for the 2017 taxation year and that By-Law No. 7071-15 be repealed.

1. That the draft Development Charge Background Study and By- Law be received as information; 2. That Clerks schedule the statutory Public Meeting to review the draft study and by-law for January 23rd, 2017, and Staff communicate this meeting through an advertisement in the newspaper, the Town website and through social media; and, 3. That Staff bring forward a final report to the March 6th, 2017 Operation’s Committee, for Council’s consideration to adopt the Development Charge By-Law.

That Community and Marketing Services Report CMS 64-16 be received as information.

1. That Council approve and appoint the following members of Whitby Seniors’ Services to the Whitby Seniors’ Services Committee of Council for a period of one year ending December 31, 2017:  Suzanne Allen  Shirley Barnes  Carol James  Tom McNown  David Milton  Rob Smith  Bonita Spall  George Spall  Eleanor Stevenson  Bob Toyama

1. That Council endorse the bid submission by Sport Durham to host the 2019 Ontario ParaSport Games; 2. That if Sport Durham is successful in securing the Ontario ParaSport Games, that Iroquois Park Sports Centre be the host site for Sledge Hockey; and, 3. That if Iroquois Park Sports Centre is used for the Sledge Hockey competition that the ice rental fees be waived.

1. That Report CLK 23-16 of the Office of the Town Clerk be received for information; 2. That the Town Clerk be directed to conduct a Public Open House in January 2017 to provide a public demonstration of the Dominion Voting Systems telephone and internet voting, including information pertaining to security mechanisms; and, 3. That the Town Clerk report back to the Operations Committee on the feedback and findings obtained through the Public Open House.

That the Town Clerk be directed to report back on voting method options, other than telephone and internet voting, for the 2018 Municipal Election.

1. That Report CLK 25-16 of the Office of the Town Clerk and Municipal Information Systems be received for information; and, 2. That Council approve a one-time capital expenditure of $10,000 funded from uncommitted one-time reserves for the purchase of equipment and technology to provide electronic sign-in stations for interested parties at public meetings.

1. That the 2017 Council and Committee calendar appended at Attachment 1 to this report be approved; 2. That the Closed Meeting Policy appended to this report as Attachment 2 be approved; and, 3. That the Town Clerk be directed to bring forward the necessary amending by-law for the proposed revisions to Procedure By-law 7072-15, as generally outlined in Attachment 3 appended to this report.

That staff engage in dialogue with UOIT regarding the development of a long range business case for investment by the University in Whitby.

1. That Council support the following recommendations outlined in Durham Region Planning and Economic Development Commissioner’s Report #2016-COW-85, regarding Environmental Bill of Rights Registry No. 012-7196 – Review of the Ontario Municipal Board – Public Consultation Document: o That the Province provide details on how the proposed changes related to narrowing the Board’s jurisdiction and powers would be implemented, including, clarification on what issues would be limited from appeal and what the test for the limits would be; o That municipalities be granted the authority to refuse dormant planning applications through an administrative process, whether they are deemed complete or not, after a period of five years to ensure current municipal and provincial policy objectives are being met; and, 2. That the Clerk forward a copy of Council’s resolution regarding Report LS 27-16, to the Ministry of Municipal Affairs.

That a motion regarding Incrementality Rules be introduced in accordance with Section 2.12.2 of the Procedure By-law due to its time sensitive nature.

WHEREAS the Town of Whitby is advocating for a principled approach to the design of the federal government’s $81 billion funding Page 15 of 18 Regular Council Minutes December 12, 2016 - 7:00 PM commitment known as Canada’s Long-Term Infrastructure Plan; WHEREAS the Town of Whitby is committed to working together with the Government of Canada and the Province of Ontario to use this funding to support priority infrastructure projects across Ontario which will promote economic growth and job creation today, while supporting jobs in the future; WHEREAS the Town of Whitby recognizes that in order to support sound infrastructure planning, it is essential that future programs provide greater flexibility to direct funding towards existing priorities and respecting existing fiscal plans; WHEREAS the Town of Whitby recognizes that federal “incrementality” rules undermine sound asset management planning by focusing only on new and accelerated projects, rather than priority projects identified in existing municipal plans; and, WHEREAS a more flexible approach overall, particularly by not imposing “incrementality” requirements for project eligibility, is necessary to properly recognize the many years of critical capital planning and prioritization work already undertaken by the Town of Whitby. NOW THEREFORE BE IT RESOLVED: That the Council of The Corporation of the Town of Whitby supports this principled approach to the design of federal infrastructure programs and calls upon the Governm

That leave be granted to introduce By-law # 7208-16 to # 7213-16 and to dispense with the readings of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on December 12, 2016 and the same be considered read and passed and that the Page 17 of 18 Regular Council Minutes December 12, 2016 - 7:00 PM Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

That consideration of Public Works Department Report, PW 39-16 regarding the Neighbourhood Watch and Road Watch Partnership be Postponed to the Operations Committee meeting in January 2017.