Regular Council Meeting

That the rules of procedure be waived and Council hear from Mr. Robert Nixon with regard to Planning Report, Item PL 106-08.

That Council adopt the recommendations set out in Item Nos. 3.1 through 3.19 inclusive as contained in the minutes of the meeting of the Operations Committee held on June 23, 2008, save and except Item No. 3.5, 3.6, 3.7, 3.11, 3.15, 3.16 and 3.18 thereof.

That leave be granted to Councillor Roy to put forth an alternate motion.

1. That Council direct staff to develop and bring forward for Council’s consideration in September 2008, a policy providing for the use and rental of Town facilities by qualified caterers with necessary requirements in place to protect the interests of the Municipality; and, 2. That Council direct staff to review the practices of other Municipalities and bring these forward to Operations Committee for it to review and make further recommendations based on these findings.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JULY 7, 2008 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5(a). (Continued) 1. That Council authorize staff to undertake a comprehensive review of the long term municipal office accommodation needs and solutions required to support the Town of Whitby Council and staffing requirements for the next 25 or more years; 2. That long term solutions include a review of office expansion opportunities at the Rossland Road headquarters location, as well as examining the opportunities and feasibility to locate the municipal headquarters in other areas of the Town and corresponding financial impacts; 3. That Council authorize staff to prepare draft terms of reference for a Request for Proposal (RFP) to secure a consultant to assist staff in undertaking the long term accommodation and municipal office needs review and study; 4. That staff report back to Council for approval of the draft terms of reference for the RFP including budget implications by the fall of 2008; 5. That Council provide staff with any office development scenarios or considerations in order to address the long term office accommodation needs of the Municipality; 6. That Council approve the recommendation identified as Option 3 in the staff report to address short term office accommodation needs; 7. That Council approve $30,000 from the $1 million dollars allocated for the office renovat

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JULY 7, 2008 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5(a). (Continued) 1. That the Town of Whitby accept the low tender of Slip-Form Construction in the amount of $295,641.89, for the construction of sidewalks save and except the sidewalk proposed for the west side of Anderson Street which sidewalk shall be replaced by a sidewalk or sidewalks on the west side of Baldwin Street from North Street to Carnwith Drive. 2. That the total estimated project cost in the amount of $445,111.00 be approved; and 3. That the Mayor and Clerk be authorized to execute the contract document.

That Corporate Services Report, Item CS 39-08 be received as information.

That the annual Statement of Development Charge Reserve Funds as at December 31, 2007 be received for information.

1. That the Town of Whitby Development Charge Background Study, dated May 9, 2008, completed in accordance with Section 10(1) of the Development Charges Act, 1997, be adopted, including the forecasts of development activity, the capital expenditure forecasts and all calculations contained therein; 2. That approval of the Capital Forecasts included in the Background Study indicate Council’s intention that an increase in the need for service will be met as required under paragraph 3 of Section 5(1) of the Development Charges Act, 1997 and Section 3 of Ontario Regulation 82/98 and shall be subject to further annual review during the capital budget process, including the addition of the 3 projects included in Schedule A to Corporate Services Report, Item CS 42-08 into the capital budget and 9- year forecast as these projects are required to support the development envisioned in the Background Study, but were not included in the 2008 capital forecast; 3. That approval of the excess capacity, as incorporated in Appendix B of the Background Study calculations, indicate Council’s intention that such capacity shall be paid for by new development; 4. That the draft by-law as presented in the Background Study be amended to include an exemption for commercial expansions of less than 5,000 square feet in the Town’s two Downtown Community Improvement Plan areas; 5. That the draft by-law presented in the Background Study be amended to provide for the phasing in of the industrial rate such t

That Council adopt the recommendations set out in Item Nos. 3.1, and 4.2 thru 4.13 inclusive as contained in the minutes of the meeting of the Planning Committee held on June 23, 2008, save except Item No’s. 3.2, 4.5 and 4.11 thereof.

1. That Council approve the application for Draft Plan of Subdivision (File SW-2005-03), shown as Attachment #4 to Planning Report Item PL 97-08; subject to the comments and conditions contained in Planning Report, Item PL 97-08; 2. That Council approve the application to amend Zoning By-law 1784, (File Z-07-05), subject to the comments and conditions contained in Planning Report, Item PL 97-08; 3. That a By-law to Amend Zoning By-law No. 1784 be brought forward for consideration by Council; 4. That staff be authorized to prepare a subdivision agreement; 5. That the Mayor and Clerk be authorized to execute the subdivision agreement; 6. That the Region of Durham be advised of Council’s decision; 7. That the Clerk bring forward a Notice of Decision to those persons and agencies who had requested to be notified of Council’s Decision; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JULY 7, 2008 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5(b). (Continued) 8. That the Subdivider prepare an on street parking management plan to the satisfaction of the Town as part of the subdivision approval process; and, 9. That Truck Haul Route #3 as identified in Planning Report, Item PL 97-08 be approved subject to the applicant meeting the conditions set out under “Haul Route” on Page 19 to Report PL 97-08.

1. That Council approve Site Plan Application SP-18-08 subject to the comments and conditions contained in Planning Report Item # PL-99-08; and, 2. That the Mayor and the Clerk be authorized to execute an amending Site Plan Agreement.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JULY 7, 2008 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5(b). (Continued) 1. That the Town of Whitby request the Region to enable the development of growth management strategies for municipalities; and, 2. That the Town of Whitby develop appropriate growth management strategies for staging in the white belt in Whitby's Official Plan.

1. That Planning Report, Item PL 106-08 be received for information; 2. That the Staff comments contained in Planning Report be endorsed as the Town’s comments on the above-captioned Working Paper; 3. That a copy of Planning Report, Item PL 106-08 be forwarded to the Region of Durham; and, 4. That Whitby Council endorse the extension of Living Area Lands in North Whitby to Brawley Road as put forward by the Regional Planning Committee at its meeting on June 3, 2008. MOTION

1. That Planning Report, Item PL 106-08 be received for information; 2. That staff comments in the report be endorsed save and except as they support the northerly expansion of the urban boundary above Brooklin; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, JULY 7, 2008 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5(b). (Continued) 3. That Council endorse the urban boundary through Whitby identified in Figure 13A at page 53 titled “Scenario 3 – Reinforcing Existing Communities – Land Beyond Urban Area Boundary” of the “Growing Durham – Preferred Growth Scenario” report dated May 27, 2008 by Urban Strategies Inc. confirming Columbus Road as the primary northerly boundary; and, 4. That this recommendation and report be forwarded to the Region of Durham.

1. That Durham Region provide, by amendment to the Durham Region Official Plan, for the designation of lands to identify and protect for the establishment future major transit station at Lakeridge Road and Highway 401 to serve the future residents of Durham’s Whitby and its neighbouring municipalities; and, 2. That all area Municipalities be copied with Council’s resolution.

That the CAO be directed to retain a consultant and proceed with development of a new job evaluation comparison and analysis, for consideration by Council with respect to management and non union staff.